Fiscal Year 2021-2022
LOCAL/SMALL BUSINESS
INCLUSION IN PROCUREMENT
ANNUAL REPORT
Community and Economic Development Committee
April 24, 2023
Item (d)1
J. Guevara, Deputy Director, Public Works Department
Luz Cofresi-Howe, Assistant Director, Finance Department 1 BACKGROUND
• City's Decentralized Procurement Model
• Public Works Department:
• Public Works contracts (construction)
• Other Departments:
• Consulting services
• Finance Department (Purchasing):
• All other goods and services
2 Capital Improvement Program
PROCUREMENT
3 MAJOR PUBLIC WORKS CONTRACTS: FY21-22
• $101.9 Construction Contract Dollars
• 43% of dollars – Local Businesses
• 2% of dollars – Small Businesses
• 39 Construction Contract Awards
• 23% of contracts – Local Businesses
• 3% of contracts – Small Businesses
4 MAJOR PUBLIC WORKS CONTRACTS: FY21-22
55%
27% 28%
16%
43%
3%
6% 6%
8%
2%
0%
10%
20%
30%
40%
50%
60%
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22
% of Dollars Awarded (Major)
Local Small
32%
23%
32%
28%
23% 22%
9%
21%
15%
3%
0%
5%
10%
15%
20%
25%
30%
35%
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22
% of Contracts Awarded (Major)
Local Small
5 MINOR PUBLIC WORKS CONTRACTS: FY21-22
• $9.9 Construction Contract Dollars
• 49% of dollars – Local Businesses
• 35% of dollars – Small Businesses
• 20 Construction Contract Awards
• 65% of contracts – Local Businesses
• 45% of contracts – Small Businesses
6 MINOR PUBLIC WORKS CONTRACTS: FY21-22
42%
37%
49%
27%
21%
35%
0%
10%
20%
30%
40%
50%
60%
FY 19-20 FY 20-21 FY 21-22
% of Dollars Awarded (Minor)
Local Small
47%
38%
65%
29%
16%
45%
0%
10%
20%
30%
40%
50%
60%
70%
FY 19-20 FY 20-21 FY 21-22
% of Contracts Awarded (Minor)
Local Small
7 PUBLIC WORKS CONTRACTING PROGRAM
• Online Construction Contracting Seminar
• 170 registered with 15 graduated
• Meet the Primes Subcontractor Networking Event
• 186 participants
• Local and Small Business Preference
• Increased to 5% and 5%
• Applies to Minor Public Works contracts only
8 Finance/Purchasing
PROCUREMENT
9 FINANCE / PURCHASING PROCUREMENT
$302.2M Total Dollars Awarded in FY21-22:
- Local Businesses: 21% of total dollars awarded
- Local & Small Businesses: 7% of total dollars awarded 1,775 Total Awards in FY21-22:
- Local Businesses:11% of total awards
- Local & Small Businesses: 4% of total awards
$13.5M Total P-Card Spend in FY21-22:
- Local Businesses: ~33% of total spend
- 40,285 total transactions
‹#›
CONTRACTS AND PURCHASE ORDERS:
TOTAL DOLLARS AWARDED
19%
33%
25%
31%
21%
9%
7% 7% 7% 7%
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22
Local Businesses Local & Small Businesses
‹#›
CONTRACTS AND PURCHASE ORDERS:
TOTAL AWARDS
15%
28% 27%
18%
11%
7%
9% 10%
4% 4%
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22
Local Businesses Local & Small Businesses
‹#›
FINANCE / PURCHASING TOUCHPOINTS
Public
Resources
E-procurement
Process
(Biddingo)
Outreach
Events
‹#›
Fiscal Year 2021-2022
LOCAL/SMALL BUSINESS
INCLUSION IN PROCUREMENT
ANNUAL REPORT
Community and Economic Development Committee
April 24, 2023
Item (d)1
J. Guevara, Deputy Director, Public Works Department
Luz Cofresi-Howe, Assistant Director, Finance Department 14