TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: April 25, 2023
SUBJECT: Retroactive Approval and Approval of Multiple Special Events Sponsored by Council District 4 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events
Recommendation
As recommended by the Rules and Open Government Committee on April 19, 2023:
(a) Retroactively approve the District 4 Easter Egg Hunt scheduled on March 25, 2023 as a City Council sponsored Special Event and approve the expenditure of funds. (b) Retroactively approve the District 4 George Mayne School Tree Planting scheduled on April 6, 2023 as a City Council sponsored Special Event and approve the expenditure of funds. (c) Retroactively approve the District 4 Community Meet and Greet scheduled on April 6, 2023 as a City Council sponsored Special Event and approve the expenditure of funds. (d) Retroactively approve the District 4 Dumpster Day scheduled on April 22, 2023 as a City Council sponsored Special Event and approve the expenditure of funds. (e) Approve the District 4 Arbor Day Celebration Planting scheduled on April 29, 2023 as a City Council sponsored Special Event and approve the expenditure of funds. (f) Approve and accept donations from various individuals, businesses or community groups to support the events.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Cohen)
[Rules Committee referral 4/19/2023 - Item B.5]
COUNCIL AGENDA: 4/25/2023
ITEM: 2.15
FILE NO: 23-644
RULES COMMITTEE AGENDA: 4/19/2023
ITEM: B.5
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember David Cohen
District 4
SUBJECT: SEE BELOW DATE: April 13, 2023
APPROVED:
SUBJECT: RETROACTIVE APPROVAL OF MULTIPLE SPECIAL EVENTS SPONSORED BY COUNCIL DISTRICT 4 AS CITY COUNCIL SPONSORED SPECIAL
EVENTS TO EXPEND CITY FUNDS AND ACCEPT DONATIONS OF MATERIALS
AND SERVICES FOR THE EVENT
RECOMMENDATION
1. Retroactively approve the District 4 Easter Egg Hunt held on Saturday, March 25, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve the District 4 George Mayne School Tree Planting held on Thursday, April 6, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
3. Retroactively approve the District 4 Community Meet and Greet held on Thursday, April 6, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
4. Approve the District 4 Dumpster Day that will be held on Saturday, April 22, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
5. Approve the District 4 Arbor Day Celebration Planting that will be held on Saturday, April 29, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
6. Approve and accept donations from various individuals, businesses, or community groups to support the event.
7. Place the item on the Tuesday, April 25, 2023 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The District 4 Easter Egg Hunt was held on Saturday, March 25, 2023 from 9:00 a.m. to 12:00 p.m. at 3050 Berryessa Road. The purpose of this event was for San Jose Residents to gather,
HONORABLE MAYOR AND CITY COUNCIL
4/13/23
Subject: District 4 Special Events
Rev 1/2018
socialize and create family memories with a morning full of easter egg hunting. This e vent was free and open to the public.
The District 4 George Mayne School Tree Planting was held on Thursday, April 6, 2023 from 9:00am to 12:00pm at 5030 North First Street. The purpose of this event was for San Jose Residents to install 11 new trees at George Mayne Elementary School, providing green space and shady areas to students. This event was free and open to the public.
The District 4 Community Meet and Greet was held on Thursday, April 6, 2023 from 7:00pm to 8:30pm at 2151 Oakland Road. The purpose of this event was for San Jose Residents living at Casa de Lago Mobile Home Park to meet Councilmember David Cohen, discuss concerns, and meet neighbors from all over the community. This even was free and open to the public.
The District 4 Dumpster Day will be held on Saturday, April 22, 2023 from 8:30am to 12pm at Ringwood Ct in San Jose. The purpose of this event is for San Jose Residents to come together and properly dispose of unwanted items, making a positive impact on our environment. This event was free and open to the public.
The District 4 Arbor Day Celebration Planting will be held on Saturday, April 29, 2023 from 8:30am to 12pm at 2900 Cataldi Drive. The purpose of this event is for San Jose Residents to celebrate Arbor Day with Our City Forest as we plant trees at Cataldi Park in an effort to promote environmental conservation and sustainability. This event was free and open to the public.
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember David Cohen will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 4, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the Wednesday, April 19, 2023 Rules Committee Agenda and the Tuesday, April 25, 2023 City Council Agenda.
CEQA
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Reviewed by:
HONORABLE MAYOR AND CITY COUNCIL
4/13/23
Subject: District 4 Special Events
Rev 1/2018
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.