CITY COUNCIL ACTION REQUEST
Department(s):
Finance
CEQA:
File No. PP15-012, Lead
and Asbestos Testing and
Removal in City
Facilities.
Coordination:
Department of Public
Works; City Attorney’s
Office; City Manager’s
Budget Office
Dept. Approval:
/s/
Rick Bruneau
Council District(s):
Citywide
CMO Approval:
4/17/23
SUBJECT: PURCHASE ORDER WITH ASBESTOS MANAGEMENT GROUP OF CALIFORNIA, INC. FOR LEAD AND ASBESTOS ABATEMENT AND DISPOSAL SERVICES RECOMMENDATION:
Adopt a resolution authorizing the City Manager to exercise up to four one-year options to extend the term of the purchase order with Asbestos Management Group of California, Inc. (Oakland, CA) for lead and asbestos abatement and disposal services, with the last option ending on or about June 26, 2027, subject to the appropriation of funds.
Desired Outcome: Authorizing the City Manager to take this action provides the City with lead and asbestos abatement and disposal services at City facilities.
BASIS FOR RECOMMENDATION:
The Department of Public Works is responsible for the Citywide maintenance and repair of over 400 City facilities. Lead and asbestos abatement and disposal services are required to ensure City facilities comply with Occupational Safety and Health Administration (OSHA) and California Occupational Safety and Health Administration (Cal/OSHA) requirements. City facilities must meet OSHA and Cal/OSHA requirements for safe work environments and indoor air quality. Lead and asbestos abatement and disposal services include the removal and containment of hazardous building materials, air filtration testing, air clearance testing, and the disposal of impacted materials.
In May 2022, a competitive Request for Bids was released by the Finance Department to procure these services. One responsive bid was submitted and no protests were received. The sole bidder did not apply for the local or small business preference. Staff awarded to Asbestos Management Group of California, Inc. as the sole responsive and responsible bidder pursuant to the bidding procedures of the San José Municipal Code, Section 4.12.310B under the City Manager’s authority. A purchase order was executed in the amount of $320,000 for the period of June 27, 2022 to June 26, 2023. The option period for June 27, 2023 to June 26, 2024, will be in the amount of $320,000 and future options will be subject to appropriation. Approval of this recommendation ensures the City continues to have lead and asbestos abatement and disposal services at City facilities.
Commission Recommendation/Input: There is no commission recommendation or input associated with this action.
COST AND FUNDING SOURCE:
Fund #
Appn #
Appn. Name
Total Appn.
Amt. for
Recommendation
2022-2023 Capital
Budget Page
Last Budget Action
(Date, Ord. No)
001 0572
PW Non-Personal /
Equipment $18,551,917 $320,000 707
2/14/2023,
30883
FOR QUESTIONS CONTACT: Albie Udom, Deputy Director of Finance – Purchasing & Risk Management, at [email protected].
COUNCIL AGENDA: 5/2/23
FILE: 23-616
ITEM: 2.12