TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: May 2, 2023
SUBJECT: Retroactive Approval and Approval of Multiple Special Events Sponsored by Council District 5 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events Recommendation
As recommended by the Rules and Open Government Committee on April 26, 2023:
(a) Retroactively approve the Fuerza y Unión Grammercy Egg Hunt event scheduled on April 8, 2023 as a City Council sponsored Special Event and approve the expenditure of funds. (b) Retroactively approve the Clean California Community Day Highway Cleanup event scheduled on April 15, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
(c) Retroactively approve the Poco Way Día del Niño event scheduled on April 20, 2023 as a City Council sponsored Special Event and approve the expenditure of funds. (d) Retroactively approve the Great American Litter Pickup events scheduled on April 22, 2023 as a City Council sponsored Special Event and approve the expenditure of funds. (e) Retroactively approve the Fuerza y Unión Grammercy Día del Niño Celebration event scheduled on April 29, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
(f) Retroactively approve the Mount Pleasant Neighborhood Association One ComUNITY event scheduled on April 29, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
(g) Approve the Mexican Heritage Plaza Poetry event scheduled on May 6, 2023 as a City Council sponsored Special Event and approve the expenditure of funds. (h) Approve the Indian Health Center of Santa Clara Valley American Indian Graduation event scheduled on May 10, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
(i) Approve and accept donations from various individuals, businesses or community groups to support the events.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Ortiz)
[Rules Committee referral 4/26
/2023 - Item B.3]
COUNCIL AGENDA: 5/2/2023
ITEM: 2.13
FILE NO: 23-682
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Peter Ortiz
SUBJECT: SEE BELOW DATE: April 20th, 2023
APPROVED:
SUBJECT: RETROACTIVE APPROVAL OF VARIOUS EVENTS SPONSORED BY COUNCIL DISTRICT 5
AS CITY COUNCIL SPONSORED SPECIAL EVENTS TO EXPEND CITY FUNDS AND ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR THE EVENTS.
RECOMMENDATION
1. Retroactively approve the Fuerza y Unión Grammercy Egg Hunt event scheduled on April 8th, 2023, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve the Clean California Community Day Highway Cleanup event scheduled on April 15th, 2023, as a City Council sponsored Special Event and approve the expenditure of funds.
3. Retroactively approve the Poco Way Día del Niño event scheduled on April 20th, 2023, as a City Council sponsored Special Event and approve the expenditure of funds.
4. Retroactively approve the Great American Litter Pickup events scheduled on April 22nd, 2023, as a City Council sponsored Special Event and approve the expenditure of funds.
5. Approve the Fuerza y Unión Grammercy Día del Niño Celebration event scheduled on April 29th, 2023, as a City Council sponsored Special Event and approve the expenditure of funds.
6. Approve the Mount Pleasant Neighborhood Association One ComUNITY event scheduled on April 29th, 2023, as a City Council sponsored Special Event and approve the expenditure of funds.
7. Approve the Mexican Heritage Plaza Poetry event scheduled on May 6th, 2023, as a City Council sponsored Special Event and approve the expenditure of funds.
8. Approve the Indian Health Center of Santa Clara Valley American Indian Graduation event scheduled on May 10th, 2023, as a City Council sponsored Special Event and approve the expenditure of funds.
9. Approve and accept donations from various individuals, businesses, or community groups to support the event.
10. Place the item on the May 2nd, 2023, Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds. The Fuerza y Unión Grammercy Egg Hunt connected children and families in the RULES COMMITTEE AGENDA: 4/26/2023
Item: B.3
District 5 neighborhood of Grammercy to a resource fair and fun activities. The event was held on April 8th, 2023, at Children of the Rainbow Park. The Clean California Community Day Highway Cleanup was a cross jurisdictional initiative that invited community members to earn service hours and help beautify San José. The event was held on April 15h, 2023 at the freeway entrance of I-680/Capitol Expressway. The Poco Way Día del Niño Event connected children and families in the District 5 neighborhood of Poco Way to a resource fair and fun activities, honoring Day of the Child. The event was held on April 20th, 2023 at the Poco Way Apartments.
The Great American Litter Pickup invited community members to earn service hours, meet neighbors, and help beautify San José streets. The event was held on April 22nd, 2023, at different neighborhoods in District 5. The Fuerza y Union Grammercy Día del Niño Event connected children and families in the District 5 neighborhood of Grammercy to a resource fair and fun activities, honoring Day of the Child. The event was held on April 29th, 2023, at the Children of the Rainbow Park. The Mount Pleasant Neighborhood Association One CommUNITY event invited District 5 families to a cultural event, showcasing the various ethnicities of San José, as well as connecting attendees to community resources. The event was held on April 29th, 2023, at the Robert Sanders Elementary School. The Mexican Heritage Plaza Poetry event will pay tribute to East San José’s creative spirit, and invite residents to enjoy Poetry performances, as well as connect attendees to community resources. The event will be held at the Mexican Heritage Plaza, on May 6th. The Indian Health Center of Santa Clara Valley Center American Indian Graduation event will pay tribute to San José’s Native American population and invite residents to celebrate graduates from the community, as well as connect attendees to community resources. The event will be held at the City Hall, on May 10th.
The 8 events were/will be free, open to the public, and sponsored by Councilmember Peter Ortiz.
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Peter Ortiz will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 5, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the April 26th, 2023, Rules Committee Agenda and the May 2nd, 2023, City Council Agenda.
CEQA
Not a Project, File No. PP10-069(c), City Administrative Activities. Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.