CITY COUNCIL ACTION REQUEST
Department(s):
Public Works
CEQA: Not a Project,
File No. PP17-003,
Agreements/ Contracts
(New or Amended)
resulting in no physical
changes to the
environment.
Coordination:
City Attorney’s Office;
City Manager’s Budget
Office; Risk Management;
and Planning, Building,
and Code Enforcement
Dept. Approval:
/s/ Matt Loesch
Council District:
Citywide
CMO Approval:
4/25/23
SUBJECT: AMENDMENT TO THE MASTER AGREEMENT WITH CH2M HILL ENGINEERS, INC. FOR ENGINEERING CONSULTING SERVICES FOR VARIOUS CITY TRAIL
PROJECTS
RECOMMENDATION:
Adopt a resolution authorizing the City Manager to negotiate and execute a First Amendment to the Master Agreement for consultant services with CH2M HILL Engineers, Inc. (CPMS Contract No. 8772), extending the term from June 30, 2023 to June 30, 2026, for the sole purpose of allowing the consultant to continue providing engineering consulting services through completion of the Three Creeks Trail Extension (CPMS 9843) and Yerba Buena Creek Pedestrian Bridge Geotechnical Assessment (CPMS 10154) projects.
BASIS FOR RECOMMENDATION:
On June 26, 2018 (Item 4.8), City Council approved the master agreement with CH2M HILL Engineers, Inc. for trail engineering services in the amount not to exceed $5,000,000 with a term end date of June 30, 2023.
The master agreement was procured through a Request for Qualifications process.
CH2M HILL Engineers, Inc. began work in April 2022 on design for the Three Creeks Trail Extension project and it is currently preparing plans, specifications, and estimates and will also provide bid assistance and construction administration services. The project is expected to be complete by late 2025. Services on the Yerba Buena Creek Pedestrian Bridge Geotechnical Assessment project began in August 2022 and are expected to be complete by April 2024. Extending the master agreement will allow the consultant to complete the full scope of services in its existing service orders and supports accountability and efficiency in project delivery.
There is $1,999,445.57 remaining in the CH2M HILL Engineers, Inc. master agreement. Staff does not foresee a need to increase the total maximum compensation.
Commission Recommendation/Input: No commission recommendation or input is needed for this action.
COST AND FUNDING SOURCE:
No additional funding is needed to approve the time extension of this master agreement. Service orders have been executed and encumbered with appropriations from each on-going project.
FOR QUESTIONS CONTACT: Katherine Brown, Interim Assistant Director, Public Works, at (408) 795- 1679.
COUNCIL AGENDA: 5/9/23
FILE:
ITEM:
23-654
2.9