TO: HONORABLE MAYOR FROM: John Ristow
AND CITY COUNCIL Matt Loesch
SUBJECT: 10271 – 2023 LOCAL STREETS DATE: April 17, 2023
RESURFACING SOUTH PROJECT
Approved Date
4/25/23
COUNCIL DISTRICTS: 1, 6, 7 & 10
RECOMMENDATION
(a) Report on bids and award of contract for the 10271 – 2023 Local Streets Resurfacing South Project, to the lowest responsive, responsible bidder, MCK Services, Inc., in the amount of $13,489,289, and
(b) Approve a 10% contingency in the amount of $1,348,000.
SUMMARY AND OUTCOME
Award of this contract to MCK Services, Inc. will enable the completion of approximately 28 miles of resurfacing to streets within the Local & Neighborhood Streets Network. Approval of the 10% contingency provides funding for any unanticipated work necessary for the proper completion or construction of the project.
BACKGROUND
The Department of Transportation (DOT) will maintain approximately 161 miles of streets on the Local and Neighborhood Streets Network in the 2023 construction season. Of this, 110 miles will be resurfaced due to their poor to failed condition, and 51 miles will be sealed. These projects are funded by the Measure T Bond program which designates $300 million for the repair or rehabilitation of local and neighborhood streets in the worst condition.
Pavement maintenance is typically performed in two separate phases: preparation and a final surface application. The preparation phase consists of the installation and upgrade of Americans with Disability Act) curb ramps. The Americans with Disability Act work is conducted using minor contracts to provide more opportunities for local and small businesses. The final surface application phase is known as resurfacing, which is the removal of several inches of damaged or COUNCIL AGENDA: 05/09/23
FILE: 23-667
ITEM: 5.1
HONORABLE MAYOR AND CITY COUNCIL
May 9, 2023
Subject: 10271 – 2023 Local Streets Resurfacing South Project
degraded roadway, and the installation of a new layer of asphalt, followed by roadway striping and markings. To complete 110 miles of resurfacing work in one construction season, the 2023 resurfacing work will be divided into four separate projects and implemented concurrently.
The City’s Local and Neighborhood Streets Network is organized into 135 geographically contiguous Pavement Maintenance Zones. The Pavement Maintenance Zones were established several decades ago to support efficient planning and delivery of paving projects, maximize the amount of paving work completed at one time within a neighborhood area, and provide geographic spread of pavement maintenance across the City.
DOT utilizes a Pavement Management System to collect and store roadway condition data that is used to generate a candidate list of streets to be considered for the annual pavement maintenance program. The candidate list is then thoroughly analyzed by staff using the following criteria to create the final list of streets:
• Funding availability and funding use restrictions
• Total miles of streets in reconstruction and rehabilitation category • Streets not affected by current or future street related projects • Maintenance history and prescribed treatment schedules • Relative location of street segments to create multiple, continuous segments, consistency within neighborhoods, and project efficiency
• Multi-year geographic spread across the City and street network • Number of public traffic attraction facilities such as schools, hospitals, libraries, community centers, etc.
• Community and City Council office feedback regarding roadway conditions and priority street segments
In 2021, DOT added equity as a criterion for zone selection. DOT staff cross-referenced the selected zones with census tracts designated by the Metropolitan Transportation Commission as Equity Priority Communities, formerly known as “Communities of Concern” to better track equity in service delivery. Results confirmed that 313 out of 354 miles (roughly 88%) of local and neighborhood streets designated in Equity Priority Communities will be maintained by the end of the current three-year plan (2025). DOT anticipates completing pavement maintenance for nearly 76% of the local street network in this same timeframe.
DOT has maintained a total of 214 Equity Priority Communities miles since 2019 and will be maintaining an additional 15 Equity Priority Communities miles in 2023, which is roughly 9% of the 161 miles of Local and Neighborhood Streets selected for maintenance in 2023.
The attachment to this memorandum contains the list of streets to be resurfaced (Refer to Attachment – List of Streets). The list may change if unforeseen circumstances arise or new information regarding other projects becomes available.
HONORABLE MAYOR AND CITY COUNCIL
May 9, 2023
Subject: 10271 – 2023 Local Streets Resurfacing South Project
ANALYSIS
Bids were opened on March 30, 2023, with the following results:
Contractor Bid Amount Variance
Amount
Over/(Under)
Percent
MCK Services, Inc.
(Concord, CA) $13,489,289.00 $1,819,147.75 (12)
DeSilva Gates Construction, LLC
(Dublin, CA) $14,714,714.00 $593,722.75 (4)
Engineer's Estimate $15,308,436.75 -- --
A. Teichert & Son, Inc.
(Pleasanton, CA) $15,362,638.00 $54,201.25 0
The Engineer’s Estimate for this project is $15,308,436.75 and was based on bids received from similar past projects and current estimated construction prices. The low bid, submitted by MCK Services, Inc., is $13,489,289.00 and is approximately 12% below the Engineer’s Estimate.
Staff considers the bid to be acceptable for the work involved and recommend awarding the contract to MCK Services, Inc. MCK Services, Inc. has previously completed multiple major pavement maintenance projects for the City of San José. In the 2022 construction season, MCK Services, Inc. resurfaced approximately 114 miles of City streets through 5 different projects. In 2023, MCK Services Inc. has been awarded 2 major construction contracts to repave an additional 53 miles.
Construction is scheduled to begin in June 2023 and be completed by the end of November 2023.
Contingency
San Jose Municipal Code Section 27.04.050 provides for a standard contingency of 10% on all public works contracts except those involving the renovation of building or buildings. The standard contingency is appropriate for this project.
Project Labor Agreement Applicability
The Project Labor Agreement is applicable to this project as the Engineer’s Estimate is over $1.2 million.
Local and Small Business Outreach
Public Works procurement staff used Biddingo to outreach to local and small business enterprises. Chapter 4.12 of the San José Municipal Code defines a “local business enterprise”
HONORABLE MAYOR AND CITY COUNCIL
May 9, 2023
Subject: 10271 – 2023 Local Streets Resurfacing South Project
as one with a legitimate business presence in Santa Clara County and “small business enterprise” as a local business enterprise with 35 or fewer employees. Procurement staff sent bid invitations to 9126 vendors, and documents were downloaded by 14 vendors, 5 of which were located within Santa Clara County. The recommended contractor is not a local or a small business enterprise. No local or small business enterprises were listed as subcontractors on the project.
EVALUATION AND FOLLOW-UP
DOT provides an ongoing evaluation of the City’s pavement conditions and provides periodic reports on this topic to the Transportation and Environmental Committee. In addition to the project discussed in this memorandum, three additional major street projects consisting of 75 miles, and six additional local and neighborhood street pavement maintenance projects totaling 133 miles are scheduled for council action this spring.
COST SUMMARY/IMPLICATIONS
This project supports the Transportation and Aviation Services City Service Area goal to Preserve and Improve Transportation Assets and Facilities. By performing pavement maintenance with this project, the extension of the useful life of the project streets will defer more costly reconstruction. The source of funding for this project is through the 498 – Measure T Public Safety and Infrastructure Bond Fund. This project will have no net operating and maintenance costs to the General Fund.
1. TOTAL COST OF PROJECT:
Programmatic Project Delivery Estimate* (10%) $1,348,000 Construction Contract $13,489,289
Contingency (10%) $1,348,000
TOTAL PROJECT COSTS: $16,185,289
*
Programmatic Project Delivery Estimate includes approximately $540,000 (4%) for design services and $808,000 (6%) for construction management and inspection services.
2. COST ELEMENTS OF CONTRACT:
Contract Elements Extension
Mobilization $73,000
Materials and Placement $10,544,089
Utility Adjustments $1,833,100
Striping/Markings $1,029,100
TOTAL AGREEMENT/CONTRACT AMOUNT $13,489,289
HONORABLE MAYOR AND CITY COUNCIL
May 9, 2023
Subject: 10271 – 2023 Local Streets Resurfacing South Project
BUDGET REFERENCE
The table below identifies the fund and appropriation to fund the contract recommended as part of this memo.
COORDINATION
This memorandum has been coordinated with the City Attorney’s Office, the City Manager’s Budget Office, and the Department of Planning, Building and Code Enforcement.
PUBLIC OUTREACH
This memorandum will be posted on the City’s Council Agenda website for the May 9, 2023 City Council meeting.
To solicit contractors, this project was listed on an online bid solicitation website, Biddingo, where bid packages were made available to download for contractor organizations and builders’ exchange. When the project commences the contractor will provide advance notification regarding working hours, duration of project, and any appropriate schedule and lane closures to affected businesses and residents, as stated in the specifications.
COMMISSION RECOMMENDATION AND INPUT
No commission recommendation or input is associated with this action.
CEQA
Environmental status granted by the Planning, Building and Code Enforcement Department.
Exempt, File No. ER23-009, CEQA Guidelines Section 15301(c), Existing Facilities.
Fund
#
Appn
# Appn Name Total
Appn
Amt. for
Contract
2022-23
Adopted
Capital
Budget Page
Last Budget
Action
(Date, Ord.
No.)
498 415Y Pavement Maintenance
– Measure T Bond $51,433,00 $13,489,289 1016 10/18/22,
30833
Total Current Funding Available $51,433.00 $13,489,289
HONORABLE MAYOR AND CITY COUNCIL
May 9, 2023
Subject: 10271 – 2023 Local Streets Resurfacing South Project
PUBLIC SUBSIDY REPORTING
This item does not include a public subsidy as defined in section 53083 or 53083.1 of the California Government Code or the City’s Open Government Resolution.
/s/ /s/
MATT LOESCH JOHN RISTOW
Acting Director of Public Works Director of Transportation
For questions, please contact Frank Farshidi, DOT Division Manager at (408) 794-1945.
Attachment: List of Streets
ATTACHMENT
Subject: 10271 – 2023 Local Streets Resurfacing South Project
List of Streets
Street Name From To Council
District
BELLO AV GEORGETTA DR CURTNER AV 6
BIRCH ST WILLOWHURST AV S END 6
BIRCH ST HAMILTON AV WILLOWHURST AV 6
BOOKSIN AV PEREGRINO WY DRY CREEK RD 6
BRIARWOOD DR MULBERRY LN LAURELWOOD DR 6
BRIARWOOD DR SWEETBRIAR DR CURTNER AV 6
BRIARWOOD DR LAURELWOOD DR SWEETBRIAR DR 6
BRIARWOOD DR GEORGETTA DR MULBERRY LN 6
CABANA DR LEIGH AVE HURST AVE 6
CABANA DR HURST AVE KOCHER DR 6
CALLECITA ST 390' W/HICKS MARQUES AV 6
CALLECITA ST HICKS AV 390'W/HICKS 6
CAMPBELL AV MERIDIAN AV HURST AV 6
CEDARWOOD LN GUNDERSON DR MULBERRY LN 6
CHERYL WY GEORGETTA DR CURTNER AV 6
DORRANCE CT DORRANCE DR N END 6
DORRANCE DR MARGOT PL W END 6
EDGEWOOD WY MARQUES AV HICKS AV 6
GATON DR HAMILTON AV MERIDIAN AV 6
GEORGETTA AV HICKS AV MARQUES AV 6
GEORGETTA DR MARGOT PL BRIARWOOD DR 6
GEORGETTA DR BOOKSIN AV MARGOT PL 6
GLEN ELLEN WY HICKS AV ROBSHEAL DR 6
GUNDERSON DR DORRANCE DR CURTNER AV 6
JAMES PL DRY CREEK RD GEORGETTA DR 6
KOCHER DR MONTEMAR AV CAMPBELL AV 6
LAURELWOOD DR BRIARWOOD DR GUNDERSEN DR 6
LAURELWOOD DR MULBERRY LN BOOKSIN AV 6
LAURELWOOD DR MULBERRY LN BRIARWOOD DR 6
LENN DR GATON AV MERIDIAN AV 6
MARGOT PL DRY CREEK RD S END 6
MARINA WY MT VERNON DR HURST AVE 6
MARQUES AV DRY CREEK RD 200' S/DRY CREE 6
MARQUES AV 200' S/DRY CREE CURTNER AV 6
MCBAIN AVE KOCHER DR LEIGH AVE 6
MONTE CARLO WY ARROYO SECO DR S END 6
MONTEMAR WY MARINA WY KOCHER DR 6
MONTEMAR WY KOCHER DR HURST AV 6
ATTACHMENT
Subject: 10271 – 2023 Local Streets Resurfacing South Project
Street Name From To Council
District
MT VERNON DR HURST AV MERIDIAN AV 6
MULBERRY CR MULBERRY LN N END 6
MULBERRY LN LAURELWOOD DR BRIARWOOD DR 6
MULBERRY LN BRIARWOOD DR GUNDERSEN DR 6
PARKWOOD WY CURTNER AV GEORGETTA DR 6
PATIO DR LEIGH AV MERIDIAN AV 6
PEREGRINO WY E END DRY CREEK RD 6
ROBSHEAL DR HICKS PEREGRINO WY 6
SYCAMORE GLEN DORRANCE DR DRY CREEK RD 6
THUNDERBIRD WY ARROYO SECO DR S END 6
WEST CREEK DR DRY CREEK RD PEREGRINO WY 6
WILLOWHURST AV 350'W/MERIDIAN AV HURST AVE 6
WILLOWHURST AV MERIDIAN AV 350'W/MERIDIAN AV 6
ELKINS WY NIEMAN BL KETTMANN RD 8
SAN ANSELMO WY SAN ANSELMO WY N END 10
GALLUP DR BLOSSOM HILL RD MESA DR 10
MESA DR ALMADEN RD VIA MONTE DR 10
BARKWOOD WY DRIFTWOOD DR CASTLEMONT AV 1
BAYWOOD AV S WESTFIELD AV CLIFTON AV 1
BAYWOOD AV S HUFF AV NEAL AV 1
BAYWOOD AV S MOORPARK AV HUFF AV 1
BAYWOOD AV S NEAL AV WILLIAMS RD 1
CASTLEMONT AV PAYNE AV FIRESIDE DR 1
CASTLEMONT AV BARKWOOD WY PAYNE AV 1
CASTLEMONT AV DRIFTWOOD DR BARKWOOD WY 1
CENTRAL AV N CLIFTON AV WESTFIELD AV 1
CLIFTON AV GENEVIEVE LN S DANIEL WY S 1
CLIFTON AV GREENBRIAR AV GENEVIEVE LN S 1
CLOVER AV S WILLIAMS RD NEAL AV 1
COLONIAL WY WINCHESTER BL S E END 1
DANIEL WY S WESTFIELD AV ORI AV 1
DE TRACEY ST ROSEMARY LN DAVID AV 1
DRIFTWOOD DR 1135'E/WINCHESTER BL
S BARKWOOD WY 1
FIRESIDE DR GREENBRIAR AV REDOAKS DR 1
FRUITDALE AV BAYWOOD AV S WINCHESTER BL 1
GENEVIEVE LN S NEAL AV WILLIAMS RD 1
GENEVIEVE LN S WILLIAMS RD WESTFIELD AV 1
GENEVIEVE LN S ORI AV NEAL AV 1
GREENBRIAR AV CLIFTON AV VAN SANSUL AV 1
ATTACHMENT
Subject: 10271 – 2023 Local Streets Resurfacing South Project
Street Name From To Council
District
GREENBRIAR AV PAYNE AV CLIFTON AV 1
GREENBRIAR AV (N) GREENBRIAR AV E END 1
GREENBRIAR AV (S) GREENBRIAR AV E END 1
HUFF AV CLOVER AV S BAYWOOD AV S 1
HUFF AV BAYWOOD AV S MAGLIOCCO DR 1
MAGLIOCCO DR WINCHESTER BL BAYWOOD AV S 1
MERRY LN ROSEMARY LN DAVID AV 1
NEAL AV MONROE AV S CLOVER AV S 1
NEAL AV BAYWOOD AV S WINCHESTER BL 1
NEAL AV CLOVER AV S BAYWOOD AV S 1
NEET AV GREENBRIAR AV WALGROVE WY 1
ORI AV DANIEL WY S MONROE ST S 1
POMPEY DR DAVID AV ROSEMARY LN 1
REDOAKS DR FIRESIDE DR GREENTREE WY 1
REDOAKS DR FIRESIDE DR S END 1
ROSEMARY LN MERRY LN 140'W/DE TRACEY ST (CITY LIMIT) 1
S CLOVER AV NEAL AV NEAL AV 1
S CLOVER AV HUFF AV NEAL AV 1
S CLOVER AV MOORPARK AV HUFF AV 1
TEAKWOOD DR BARKWOOD WY DRIFTWOOD DR 1
VAN SANSUL AV GREENBRIAR AV WINCHESTER BL 1
WALGROVE WY NEET AV GREENBRIAR AV 1
WALGROVE WY WINCHESTER BL NEET AV 1
WESTFIELD AV GREENBRIAR AV BAYWOOD AV S 1
WESTFIELD AV 30'E/LENOR WY DANIEL WY S 1
WESTFIELD AV REDOAKS DR GREENBRIAR AV 1
WILLIAMS RD GENEVIEVE LN S DANIEL WY S 1
WILLIAMS RD BAYWOOD AV S GENEVIEVE LN S 6
WILLIAMS RD WINCHESTER BL BAYWOOD AV S 6
WOODLAWN AV FIRESIDE DR PAYNE AV 1
ALVERNAZ DR MCLAUGHLIN AV COTTERELL DR 7
ANGMAR CT MCLAUGHLIN AV W END 7
BAGGINS CT MCLAUGHLIN AV E END 7
BAYOU DR SWALLOW DR PITCAIRN WY 7
BEACONSFIELD RD MCLAUGHLIN AV MARFRANCE DR 7
BRANDYBUCK WY TUERS RD MCLAUGHLIN AV 7
BRODIE DR 1050'W/KAUAI DR SINGLETON RD 7
COTTERELL DR ALVERNAZ DR W END 7
CRAILFORD CT DUNDALE DR E END 7
ATTACHMENT
Subject: 10271 – 2023 Local Streets Resurfacing South Project
Street Name From To Council
District
CULLODEN CT TUERS RD E END 7
DARRYDOON CT WAYCROSS RD W END 7
DUNDALE DR ALVERNAZ DR LIGHTLAND RD 7
ELDAMAR CT LINDMUIR DR E END 7
ERINWOOD CT LINDMUIR DR E END 7
GRANDBROOK WY KAUAI DR YERBA BUENA RD 7
ISENGARD CT LINDMUIR DR E END 7
ISENGARD DR LINDMUIR DR MCLAUGHLIN AV 7
KAUAI DR YERBA BUENA RD GRANDBROOK WY 7
KINSULE CT DUNDALE DR E END 7
KITCHENER CR TUERS RD TUERS RD 7
LANTERN CT COACHLIGHT DR W END 7
LIGHTFARE CT ALVERNAZ DR W END 7
LIGHTLAND RD DUNDALE DR MARFRANCE DR 7
LIGHTLAND RD STAYNER RD DUNDALE DR 7
MARDENE CT STAYNER RD N END 7
MARFRANCE DR BEACONSFIELD RD OAKVIEW RD 7
MARLETTE DR LIGHTLAND RD STAYNER RD 7
OAKVIEW RD MARFRANCE DR MCLAUGHLIN AV 7
STAYNER RD MARLETTE DR LIGHTLAND RD 7
SWALLOW DR VERDI DR BRODIE DR 7
THEODEN CT MCLAUGHLIN AV W END 7
THORNDALE CT TUERS RD E END 7
TIVERTON DR LIGHTLAND RD STAYNER RD 7
VALDOSTA RD DUNDALE DR MARFRANCE DR 7
VERDI DR SINGLETON RD SYLVANDALE AV 7
WAYCROSS RD COTTERELL DR ALVERNAZ DR 7
WOODYEND CT BRANDYBUCK WY S END 7
YERBA BUENA RD YERBA BUENA RD N END 7
BACHMANN CT CURTNER AV N END 6
CLARENCE CT MAYKIRK RD E END 6
CONSTITUTION CT CONSTITUTION DR W END 6
CONSTITUTION DR MERIDIAN AV KIRKMONT DR 6
CRESTMONT DR HARRIS AV LEIGH AV 6
DRY CREEK WY DRY CREEK RD KIRKMONT DR 6
GREENCREEK DR LOMA PARK DR LEIGH AV 6
HARRIS AV LEIGH AV LOMA PARK DR 6
HARRIS CT HARRIS AV S END 9
HERITAGE CT HERITAGE RD W END 6
ATTACHMENT
Subject: 10271 – 2023 Local Streets Resurfacing South Project
Street Name From To Council
District
HERITAGE DR NORTHAMPTON DR CURTNER AV 6
KENPARK CT CRESTMONT DR W END 6
KIRKLYN DR HERITAGE DR WESTMORELAND DR 6
KIRKMONT DR GREENCREEK DR MAYKIRK RD 6
LOMA PARK DR GREENCREEK DR WESTPARK AV 6
MAYKIRK CT MAYKIRK RD E END 6
MAYKIRK RD KIRKMONT DR DRY CREEK RD 6
MAYKIRK RD MERIDIAN AV KIRKMONT RD 6
MIRIAM CT MAYKIRK RD E END 6
NORTHAMPTON DR CONSTITUTION DR KIRKMONT DR 6
PARQUET CT CURTNER AV N END 9
WALDEN SQUARE DR HERITAGE DR HERITAGE DR 6
WESTMORELAND CT KIRKMONT DR W END 6
WESTMORELAND DR WESTPARK DR KIRKMONT DR 6
WESTPARK DR CURTNER AV WESTMORELAND DR 6