TO: HONORABLE MAYOR FROM: Jon Cicirelli
AND CITY COUNCIL
SUBJECT: SEE BELOW DATE: April 24, 2023
Approved Date
5/4/2023
SUBJECT: AMENDMENT TO THE AGREEMENT WITH COUNTY OF SANTA
CLARA FOR HOMELESS ENCAMPMENT CLEAN-UP SERVICES
RECOMMENDATION
Adopt a resolution authorizing the City Manager to:
(a) Negotiate and execute the Second Amendment to the Agreement with County of Santa Clara for Homeless Encampment Clean-Up Services to increase compensation by $1,800,000 for a maximum compensation of $2,025,000 extending the agreement through May 2027; and
(b) Negotiate and execute additional agreements and amendments with the County of Santa Clara related to Homeless Encampment Clean-Up Services.
SUMMARY AND OUTCOME
Authorizing the City Manager to take this action provides City Council, staff, and residents with:
(1) improved sanitary conditions at homeless encampments located in the City of San José; and (2) increased interjurisdictional coordination and commitment with the County and City.
BACKGROUND
In June 2022, the City executed an agreement between the County of Santa Clara and City of San José for Homeless Encampment Clean-up Services for $25,000. The agreement allows the City to provide routine encampment services including, trash removal and trash disposal, encampment abatements and removal of biowaste at designated encampment locations on County property that are mutually agreed upon by the City and the County. The County provides reimbursement to the City for the full cost of the services provided at encampments.
COUNCIL AGENDA: 05/16/2023
FILE: 23-689
ITEM: 2.10
HONORABLE MAYOR AND CITY COUNCIL
April 24, 2023
Subject: Amendment to the Agreement with County of Santa Clara for Homeless Encampment Clean-up Services
In July 2022, the County and City determined that there was a need to amend the agreement by $200,000 for a maximum compensation of $225,000. This increase provided the funds necessary to increase service frequency and the number of encampment locations served.
ANALYSIS
Staff recommends approval of the proposed amendment to allow for continued clean-up services at homeless encampments within the City that are on County of Santa Clara property. Examples of encampments that would be under the County of Santa Clara’s jurisdiction are encampments on County property adjacent to county expressways located within the City of San Jose. There were initially five approved encampment locations to be serviced on a biweekly schedule, which has grown to approximately 12-15 sites. The designated encampment locations are mutually agreed upon by the City and County on a bi-monthly month basis, prioritizing encampments most impacted by trash. Additional sites have been added as funding and resources have become available.
Services that the City provides at encampments located in San Jose in the County’s jurisdiction include trash pickup every other week, biowaste disposal, trash disposal, and abatements as requested. The cost of the biweekly service is approximately $18,000 per location and varies based on the size and service demands of the encampments. City staff from the Beautify San Jose team coordinate encampment cleanup services which include a third party that provides contractual services to support cleanup encampments.
EVALUATION AND FOLLOW-UP
This memorandum will not require any follow-up from staff.
COST SUMMARY/IMPLICATIONS
This contract amendment will result in a total of $2,025,000 for clean-up services for homeless encampments located in San José that are on the County of Santa Clara’s property. This amendment anticipates the Santa Clara County Board of Supervisors’ approval of funding for the additional services at their June 6, 2023, meeting. Those funds will be used to reimburse the City for the prospective services rendered under this agreement.
1. TOTAL COST OF AGREEMENT
Initial 3-Year Term $25,000
First Amendment $200,000
Recommended Amendment $1,800,000
Total Agreement Amount
$2,025,000
HONORABLE MAYOR AND CITY COUNCIL
April 24, 2023
Subject: Amendment to the Agreement with County of Santa Clara for Homeless Encampment Clean-up Services
COORDINATION
This memorandum has been coordinated with the City Attorney’s Office and the City Manager’s Budget Office.
PUBLIC OUTREACH
This memorandum will be posted on the City’s Council Agenda for the May 16, 2023 City Council meeting.
COMMISSION RECOMMENDATION AND INPUT
No commission recommendation or input is associated with this action.
CEQA
Not a Project, File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment.
PUBLIC SUBSIDY REPORTING
This item does not include a public subsidy as defined in section 53083 or 53083.1 of the California Government Code or the City’s Open Government Resolution.
/s/
JON CICIRELLI
Director, Parks, Recreation and
Neighborhood Services
For questions, please contact Andrea Flores Shelton, Deputy Director, at [email protected]
The principal author of this memorandum is Olympia Williams, Division Manager, [email protected]