TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: May 16, 2023
SUBJECT: Retroactive Approval and Approval of Almaden Valley Dumpster Day and Azerbaijan Flag Raising Sponsored by Council District 10 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events
Recommendation
As recommended by the Rules and Open Government Committee on May 10, 2023:
(a) Retroactively approve the Almaden Valley Dumpster Day event scheduled on May 13, 2023 as a City Council sponsored Special Event and approve the expenditure of funds; (b) Approve the Azerbaijan Flag Raising event scheduled on May 22, 2023 as a City Council sponsored Special Event and approve the expenditure of funds; and (c) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Batra)
[Rules Committee referral 5/10/2023 - Item B.5]
COUNCIL AGENDA: 5/16/2023
ITEM: 2.12
FILE NO: 23-771
RULES COMMITTEE AGENDA: 05/10/23
ITEM: B.5
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Arjun Batra
District 10
SUBJECT: SEE BELOW DATE: May 1, 2023
APPROVED:
SUBJECT: APPROVAL OF ALMADEN VALLEY DUMPSTER DAY AND
AZERBAIJAN FLAG RAISING EVENTS SPONSORED BY COUNCIL
DISTRICT 10 AS CITY COUNCIL-SPONSORED SPECIAL EVENTS TO
EXPEND CITY FUNDS AND ACCEPT DONATIONS OF MATERIALS
AND SERVICES FOR THE EVENTS
RECOMMENDATION
1. Approval of the Almaden Valley Dumpster Day event will be held on Saturday, May 13, 2023, as a City Council-sponsored Special Event and approve the expenditure of funds.
2. Approve the Azerbaijan Flag Raising event in partnership with the Azerbaijan House scheduled on Monday, May 22, 2023, as a City Council-sponsored Special Event and approve the expenditure of funds.
3. Approve and accept donations from various individuals, businesses, or community groups to support the events.
4. Place the item on the May 16, 2023, Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council-sponsored Special Events and the proposed use of any funds.
The District 10 Council office is sponsoring Almaden Valley Dumpster Day event to strengthen the neighborhood. Residents from the neighborhood will volunteer as bin monitors and provide traffic control. In addition, the District 10 office will provide refreshments as well as dumpsters, taking advantage of the $18,000 budgeted in the FY 2022-2023 Operating Budget for community cleanups and dumpster days throughout District 10. This event is free and open to the public.
The Azerbaijan Flag raising is scheduled on Monday, May 22, 2023, in remembrance of the founding of the Azerbaijan Democratic Republic as a secular democratic state in 1918. Council Policy 2-1, Section C.1, allows “Flags of Governments Recognized by the United States. Flags of the governments recognized by the United States may be displayed upon the request of the
HONORABLE MAYOR AND CITY COUNCIL
May 10, 2023
Subject: D10 Events
Rev 10/2015
Mayor, a member of the City Council or the City Manager.” Council Office D10 is partnering with Azerbaijan House, Inc., a 501(c)(3) nonprofit, to help celebrate their Independence Day by flag raising and continuing to Rotunda for refreshments and display of the culture of art, dance, songs, food, and refreshments open to all public and residents of D10.
ANALYSIS
Approval by the City Council of these events will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Mahan will report any cash or in-kind donations received for the events on his Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 10, City departments, and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the May 10, 2023 Rules Committee Agenda and the May 16th, 2023, City Council Agenda.
CEQA
Not a Project, File No. PP15-077, Temporary Special Events. Not a Project, File No. PP10-069(c), City Administrative Activities. Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.