TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: June 6, 2023
SUBJECT: Retroactive Approval and Approval of Multiple Special Events Sponsored by Council District 4 as a City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events
Recommendation
As recommended by the Rules and Open Government Committee on May 24, 2023:
(a) Retroactively approve the District 4 Penitencia Creek Park Litter Pick-Up Day scheduled on May 24, 2023 as a City Council sponsored Special Event and approve the expenditure of funds; (b) Retroactively approve the District 4 Penitencia Neighborhood Association Dumpster Day scheduled on May 27, 2023 as a City Council sponsored Special Event and approve the expenditure of funds;
(c) Approve the District 4 125th Philippine Independence Day Flag Raising Ceremony scheduled on June 12, 2023 as a City Council sponsored Special Event and approve the expenditure of funds;
(d) Approve the Ringwood Court District 4 Dumpster Day scheduled on June 17, 2023 as a City Council sponsored Special Event and approve the expenditure of funds; and (e) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Cohen)
[Rules Committee referral 5/24/2023 - Item B.5]
COUNCIL AGENDA: 6/6/2023
ITEM: 2.23
FILE NO: 23-854
RULES COMMITTEE AGENDA:
ITEM:
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember David Cohen
District 4
SUBJECT: SEE BELOW DATE: May 18, 2023
APPROVED:
SUBJECT: APPROVAL OF MULTPILE SPECIAL EVENTS SPONSORED BY COUNCIL DISTRICT 4 AS A CITY COUNCIL SPONSORED SPECIAL EVENTS TO
EXPEND CITY FUNDS AND ACCEPT DONATIONS OF MATERIALS AND
SERVICES FOR THE EVENT
RECOMMENDATION
1. Approve the District 4 Penitencia Creek Park Litter Pick-Up Day that will be held on Wednesday, May 24, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve the District 4 Penitencia Neighborhood Association Dumpster Day that will be held on Saturday, May 27, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
3. Approve the District 4 125th Philippine Independence Day Flag Raising Ceremony that will be held on Monday, June 12, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
4. Approve the Ringwood Court District 4 Dumpster Day that will be held on Saturday, June 17, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
5. Approve and accept donations from various individuals, businesses, or community groups to support the event.
6. Place the item on the Tuesday, June 6, 2023 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The District 4 Penitencia Creek Park Litter Pick-Up Day will be held on Wednesday, May 24, 2023 from 9:00am to 12:00pm at 3050 Berryessa Road. The purpose of this event is for San Jose 5/24/2023
B.5
HONORABLE MAYOR AND CITY COUNCIL
05/18/23
Subject: District 4 Special Event
Rev 1/2018
residents to pick up litter around the park, contributing to the beautification of the Berryessa community. This event is free and open to the public.
The District 4 Penitencia Neighborhood Association Dumpster Day will be held on Saturday, May 27, 2023 from 8:00am to 12:00pm at Ridgegate Drive in the Penitencia Neighborhood in San Jose. The purpose of this event is for the Penitencia Neighborhood Residents to come together and properly dispose of unwanted items, beautifying their community and environment.
This event is free and open to the public.
The District 4 125th Philippine Independence Day Flag Raising Ceremony on Monday, June 12, 2023 from 5:00pm to 8:00pm at San Jose City Hall West Plaza and Rotunda . The display of the Philippine Flag is permitted under Council Policy 2 -1, C.1 – Flags of Governments Recognized by the United States: “Flags of the governments recognized by the United States may be displayed upon the request of the Mayor, a member of the City Council or the City Manager.” The purpose of this event is for San Jose residents to commemorate the historic moment when the Philippines declared its independence from Spain in 1898 by enjoying cultural performances and some Filipino cuisine at this celebration. This event is free and open to the public.
The District 4 Dumpster Day will be held on Saturday, June 17, 2023 from 8:30am to 12:00pm at Ringwood Court in San Jose. The purpose of this event is for San Jose residents to come together and properly dispose of unwanted items, making a positive impact on our environment.
This event was free and open to the public. This event is free and open to the public.
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember David Cohen will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 4, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the Wednesday, May 24, 2023 Rules Committee Agenda and the Tuesday, June 6, 2023 City Council Agenda.
CEQA
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Reviewed by:
HONORABLE MAYOR AND CITY COUNCIL
05/18/23
Subject: District 4 Special Event
Rev 1/2018
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.