Joint Meeting for the Rules and Open Government Committee and Committee of the Whole
City of San José
Agenda
City of San José
200 East Santa Clara Street
San Jose, CA 95113
Committee Members
David Cohen, Chair
Pam Foley, Vice Chair
Sergio Jimenez, Member
Dev Davis, Member
Rosemary Kamei, Member
Committee Staff
Lee Wilcox, Assistant City Manager
Toni Taber, City Clerk
Nora Frimann, City Attorney
Rachelle Blattman, City Manager's Office
Hybrid Meeting - Council Chambers and Virtually -
https://sanjoseca.zoom.us/j/83768347029
Wednesday, June 7, 2023 2:00 PM
How to observe the Meeting (no public comment):
1) Cable Channel 26,
2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia
How to submit written Public Comment for items on the agenda:
1) By email to [email protected] by 9:00 a.m. the day of the meeting.
How to provide spoken Public Comment during the Committee Meeting:
City of San José Page 1 Printed on 6/13/2023
Joint Meeting for the Rules and June 7, 2023
Open Government Committee and
Committee of the Whole
Agenda
1) By phone 888 475 4499. Webinar ID: 83768347029. Click *9 to raise a hand to speak. Press *6 to unmute. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free)
2) By online https://sanjoseca.zoom.us/j/83768347029
a. Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause an audio feedback. b. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak.
c. When the Committee Chair calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. d. When called, please limit your remarks to the time limit allotted.
A. City Council (City Clerk)
1. Review Final Agenda
Review June 13, 2023 Final Agenda
a. Add New Items to Final Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
23-223
Agenda
Add Sheet
Attachments
2. Review Draft Agenda
Review June 20, 2023 Draft Agenda
a. Add New Items to Draft Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
23-224
Attachments Agenda
Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
City of San José Page 2 Printed on 6/13/2023
Joint Meeting for the Rules and June 7, 2023
Open Government Committee and
Committee of the Whole
Agenda
B. Consent Calendar
ROGC The Public Record for May 25 - June 1, 2023. (City Clerk) 23-226
1. Recommendation: Receive and file the Public Record for May 25 - June 1, 2023.
Attachments The Public Record
Update to the January - June 2023 Community and Economic Development Committee Work Plan. (City Manager)
ROGC
23-227
2. Recommendation: Approve an amendment to the January – June 2023 Community and Economic Development (CED) Committee Work Plan to drop the following item from the June 26, 2023, CED Committee meeting:
City Roadmap: Lease and Asset Management System Status Report.
Purpose: Provide a status report on the Lease and Asset Management System project for effective management of leases, property ownership, maintenance, and comprehensive tracking of real estate assets. (Economic Development and Cultural Affairs/Information Technology)
Attachments Memorandum
Fiscal Year 2023 - 2024 City Council Meeting Schedule and Study Session Schedule. (City Manager)
ROGC
23-228
3. Recommendation: (a) Approve the City Council Meeting Schedule for the period August 2023 – June 2024.
(b) Approve the Study Session Schedule for the period August 2023 – June 2024.
Attachments Memorandum
ROGC Monthly Report of Activities for May 2023. (City Auditor) 23-229
4. Recommendation: Approve the Auditor’s Office Monthly Report of Activities for the month of May 2023.
Attachments Memorandum
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Joint Meeting for the Rules and June 7, 2023
Open Government Committee and
Committee of the Whole
Agenda
Retroactive Approval of Various Events Sponsored by Council District 5 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Ortiz) ROGC
23-230
5. Recommendation: 1. Retroactively approve the Senior Cafecito event scheduled on April 4, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve the Black April Community Event series scheduled on April 21, April 29, and April 30, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
3. Retroactively approve the Senior Mother’s Day event at Mayfair Community Center scheduled on May 10, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
4. Retroactively approve the Foxdale Mother’s Day event scheduled on May 12, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
5. Retroactively approve the Kollmar Pizza Party event scheduled on May 13, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
6. Retroactively approve the 5 Wounds Townhall event scheduled on May 15, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
7. Retroactively approve the El Rancho Verde Townhall event scheduled on May 24, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
8. Retroactively approve the Community Business Improvement District Townhall event scheduled on May 30, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
9. Retroactively approve the District 5 Budget Townhall event scheduled on May 31, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
10. Retroactively approve the monthly reservation of a portable restroom for the monthly Vietnamese Heritage Garden Flag Raising event scheduled to start on April 1, 2023, as a City Council sponsored Special Event and approve the expenditure of funds.
11. Approve and accept donations from various individuals, businesses or community groups to support the event.
12. Place the item on the June 13, 2023 Council Agenda for action.
Attachments Memorandum from Ortiz
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Joint Meeting for the Rules and June 7, 2023
Open Government Committee and
Committee of the Whole
Agenda
ROGC Review City Council Final Public Hearing Agenda. (City Manager) 23-232
6. Recommendation: Review June 12, 2023 City Council Final Public Hearing: 2023-2024 Proposed Operating and Capital Budgets and the 2023-2024 Proposed Fees and Charges for the City of San José, including a One Time Revision of Percentage Allocations of Measure E Real Property Transfer Tax Revenues.
Attachments Agenda
END OF CONSENT
C. Rules Committee Reviews, Recommendations and Approvals Study Session: Council Governance - Development of Council Norms and Procedures. (Mayor, Foley, and Cohen)
ROGC
23-231
1. Recommendation: 1. Direct the City Clerk to set a City Council Study Session entitled City Council Governance: Developing Norms and Procedures in August or September 2023.
2. Direct the City Manager and City Attorney to develop an agenda and facilitate the Study Session with the objectives and goals mentioned in the memorandum.
Memorandum from Mayor, Foley, and Cohen
Early Consideration Response Form - 6/6/2023
Attachments
D. Open Forum
Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council.
E. Adjournment
The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view.
The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online.
City of San José Page 5 Printed on 6/13/2023
Joint Meeting for the Rules and June 7, 2023
Open Government Committee and
Committee of the Whole
Agenda
All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.
To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event.
Access the video, the agenda and related reports for this meeting by visiting the City's website.
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