Attachment A: Office of Racial Equity Work Plan
Jan 2022 - June 2024
Objectives & Strategies PROGRESS Performance Measures Outputs
1. Develop Foundational Racial Equity Training for City workforce Completed 80% of employees report that they understand their role as a public servant in advancing racial equity; 80 % of employees report they feel comfortable talking about racial equity at work 5200 City employees completed mandatory, foundational racial equity training in the Spring of 2022; New employees watch training within 30 days of hire
2. Facilitate a Council Study Session on Racial Equity Completed 100% of participants stated that they understand the connection between racial equity, diversity, and inclusion and how it affects the organizational culture at the City of San Jose; Participants rated themselves an 7/10 (avg score) on their level of comfort when discussing race and/or racialized experiences 1 study session; 25 participants
3. Develop and implement program for City Leadership In Progress (TBD - Consulant to provide performance measure) 8 participants ; 5 hours of group learning session
4. Plan and Host Welcoming Interactive (WI) Conference Completed 72% of surveyed participants said their experience on community tours was excellent/very good 92% of surveyed participants stated the three breakout sessions hosted by ORE were excellent/very good 5 community tours 650+ WI conference participants
5. Provide ORE Briefing sheets to Council Members Ongoing % of Council Offices that rate the briefing sheets "informative" and "very informative" (survey will be distributed in Dec 2023)
22 briefing sheets total to City Council
140 community partner events highlighted
58 racial equity and immigration resources/tools referrenced
6. Incorporate overview of racial equity work in New Employee Orientation Ongoing Y/N 23 ORE presentations
7. Implement Immigration Spotlight Series Ongoing 100% of cbo partners presenting feel the spotlight is beneficial/helpful for their organizations and community they serve
22 community partners highlighted in the Spotlight Series 13 Spotlight events; 400+ Spotlight Series views
8. Organize United Against Hate events Ongoing Y/N
15 attendees at UAH screening
4 partner organizations collaborated on event
190 viewers of UAH Spotlight Panel
3 partner organizations collaborated on event
13 social media posts of ORE publicized-UAH events and 71 online audience engagements
9. Provide trainings to reinforce foundational concepts Ongoing On average, participants have rated 4.3/5 of quality of training and materials 15 of trainings offered by ORE; 410 of employees who have voluntarily taken additional ORE trainings
10. Develop "statement of values regarding racial and social equity, inclusion, and racial and social justice to provide guidance to City" (Charter) Not Started Y/N Y/N Statement approved by Mayor and City Council
1. Support the development and implementation of Racial Equity Action Plans (REAPs)
In Progress 82% of Departments with active or in progress activities related to their racial equity action plan 18 REAPs developed; 123 activities completed
2. Support City depts in the organizing of Equity Action Teams or equivalent In Progress % of depts teams that meet monthly 13 of Departments with active Equity Action Teams
3. Provide technical assistance, consultation, and coaching to departments to proactively consider equity impacts
Ongoing N/A 45 ORE consultations with City Departments
4. Fill vacant ORE positions Completed 85% vacancies filled Y/N Hire and onboard Inclusion and Belonging Manager and SEA
5. Promote and advocate for equity managers in each department Ongoing 14% of depts with Equity Manager or equivalent 3 Equity Managers citywide
6. Develop and implement a training plan In Progress 67% of training plan implemented by June 2023 410 number of participants in training events Our VISION is a City of San Jose in which all people in our community and organization thrive and where no racial disparities exist.
Our MISSION is to support the City to embed a racial equity practice and embody a culture that sustains it.
We Commit to Being: Courageous, Collaborative, Compassionate, Accountable, Inclusive Objective 1: Normalize and culturalize racial equity, inclusion and belonging principles in the City Organization.
Objective 2: Establish and maintain infrastructure and organizational capacity to support City’s commitment to eliminate inequities Objectives & Strategies PROGRESS Performance Measures Outputs
1. Develop and implement Budgeting for Equity Worksheet (BEW) Completed 82% of respondents understand why BEW can be used to identify inequities and solutions 100% of Depts that complete BEW; 3.8/5 Rating on knowledge of Budgeting for Equity Worksheet
2. Develop and publish Racial Equity Impact Assessment Guide (REIA) Completed Following a training, 94% of participants reported they were confident in applying a racial equity framework to better outcomes for all while addressing racial inequities # of Departments regularly incorporating racial equity considerations in Council memorandums (TBD)
3. Develop and implement Candidly Speaking Series In Progress City Sessions:
% of particiants rated the dialogue excellent/good
% of participants agreed/strongly agreed the dialogue is helpful in their work/life Community Sessions:
100% of surveyed particiants rated the dialogue excellent/good 80% of surveyed participants agreed/strongly agreed the dialogue is helpful in their work/life City Sessions:
# of staff that attend Candidly Speaking dialogue
% of senior and exec staff that attend a Candidly Speaking dialogue Community Sessions:
75 community members present at Candidly Speaking dialogues 1 community partner hosted Candidly Speaking dialogues
4. Provide free bystander training and strategies for intervention to stop a hate crime or incident
Not Started % of participants that rate the sessions as "good" or better # of participants at bystander trainings; # of views of bystander trainings (if recorded)
5. Provide safety kits to Senior Nutrition Program participants and CBOs service AAPI older adults
Completed N/A 2390 of kits completed and distributed
6. Conduct a “Stop AAPI Hate” art-based solidarity campaign Completed N/A 110 participants submitted art to the "Are You Blue" art campaign 225 ppl attended the opening exhibit of "Are You Blue" art campaign 1000 overall gallery views of exhibit of "Are You Blue" art campaign 35 attendees at the "AAPI Healing Collective" Panel Event 8 partner orgs/agencies who participated/supported event
7. Support Rapid Response Network in providing legal and navigation services to immigrants
Ongoing Protect the rights of undocumented people # of RRN hotline calls TBD by June 30, 2023
1. Design and appoint a San Jose for All Advisory Group Completed N/A 12 San Jose for All Advisory Group members appointed by June 2024
2. Develop and implement OnlyinSJ Civics Curriculum In Progress % of participants that rate the sessions as "good" or better; % of participants feel more confident engaging w/ the City of San Jose .... (survey will be distributed after completion of program) # of community members attending Multilingual Civics Masterclass
3. Support the Mega citizenship workshop through countywide marketing and outreach
Completed 12% increase in number of LPRs screened
782 individuals pre-screened and received naturalization education 160 individuals attended the event
108 individuals completed applications (81 applied for fee waivers)
4. Facilitate access for microentreprises to local government contracts In Progress % increase the number of small POC owned businesses that secure City contracts # of City contracts awarded Objective 3: Establish equity practices that create a welcoming and inclusive environment that allows immigrants, residents of color, and all people in SJ to thrive.
Objective 4: Improve immigrant access to City information and services, and augment immigrant participation in civic life.