TO: HONORABLE MAYOR FROM: Jon Cicirelli
AND CITY COUNCIL
SUBJECT: SEE BELOW DATE: May 30, 2023
Approved Date
6/9/23
SUBJECT:
AUTHORIZATION TO NEGOTIATE AND EXECUTE PARKS,
RECREATION, AND NEIGHBORHOOD SERVICES 2023-2024
AGREEMENTS
RECOMMENDATION
Adopt a resolution authorizing the following, subject to the appropriation of funds by the City Council, and on such terms and conditions as deemed appropriate by the City Manager:
a) Authorize the Director of Parks, Recreation, and Neighborhood Services to apply for, accept funds, negotiate, and execute 2023-2024 agreements and amendments as identified in "Delegation of Contract Authority to Department of Parks, Recreation and Neighborhood Services Director" (Attachment) consistent with Adopted Budget amounts for the following City programs and/or services:
1. After School Education and Safety;
2. Alternative Feeding Location Program
3. BeautifySJ Initiative;
a. Encampment Trash Program;
b. Litter, Trash, Illegal Dumping Service, and Graffiti Agreements; c. Interagency Agreements;
d. Memoranda of Understanding;
4. BeautifySJ Grant Program Fiscal Agent Agreement;
5. Capital Improvement Program Master Consultant Projects;
6. Citywide Aquatics Program;
7. Community Service Provider Agreements;
8. Facility Use Agreements;
a. Leisure and Recreation Fee Class Vendor Agreements;
b. Family Camp;
c. Neighborhood Center Partner Program;
d. Recreation of City Kids Program;
COUNCIL AGENDA: 6/20/23
FILE: 23-927
ITEM: 2.28
HONORABLE MAYOR AND CITY COUNCIL
May 30, 2023
Subject: Parks, Recreation, and Neighborhood Services 2023-2024 Agreements
e. San José Youth Empowerment Alliance;
f. Therapeutic Services;
9. “Friends of” PRNS Non-Profit Organization Partners;
10. Golf Course Agreement;
11. Grantmaking Programs;
a. Bringing Everyone’s Strengths Together;
b. BeautifySJ Neighborhood Associations Grant Program;
c. Franklin-McKinley Children’s Initiative;
d. Safe Summer Initiative Grant;
e. Saint James/Urban Park Activation;
f. Senior Health and Wellness;
g. Spartan-Keyes Neighborhood Action Center;
12. Grant Revenue Agreements;
13. Happy Hollow Park & Zoo;
a. Education Programs;
b. Private Events;
14. Leisure and Recreation Fee Class Vendor Service Agreements;
15. Little League Agreements;
16. Mitigation Monitoring and Maintenance Support Services;
17. Park Concessionaires Agreements;
18. Reimbursement Agreements;
19. Right-of-Entry Agreements;
20. San José Police Activity League Agreement;
21. San José Youth Empowerment Alliance;
a. Agreements with subcontracted agencies to implement Alliance programs; b. Memoranda of Understanding;
c. County of Santa Clara Agreement for Hospital-Based Intervention Program (Trauma to Triumph);
22. Senior Nutrition Program
a. County of Santa Clara Agreement for Senior Nutrition Program;
23. Sponsorship Agreements;
24. Standard Consultant Agreements for Non-Capital Projects;
25. Summer Food Service Program; and
26. Trail Program Joint Use Agreements.
SUMMARY AND OUTCOME
The delegation of authority to the Department of Parks, Recreation, and Neighborhood Services (PRNS or Department) Director to apply for, accept funds, negotiate, and execute the agreements as described in this memorandum will reduce the transactional time needed to make funding available to recipients, and for the City to receive grant funds or other created revenue. PRNS shall also bring forward to City Council any items that require approval for budgetary adjustments and appropriation actions necessary for such programs and services.
HONORABLE MAYOR AND CITY COUNCIL
May 30, 2023
Subject: Parks, Recreation, and Neighborhood Services 2023-2024 Agreements
BACKGROUND
The City contracts with community-based organizations, school districts, and other agencies to assist with various programs that support the livability of neighborhoods, offer opportunities for individuals to enjoy life, and cultivate healthy communities through quality programs and dynamic public spaces.
In response to the City Council's request to streamline the City's administrative process of doing business, including contract development, PRNS prepares this City Council memorandum annually to seek authorization to apply for, accept, negotiate, and execute agreements.
ANALYSIS
In some cases, the contract amount to be paid or received by the City exceeds the City Manager's contract authority (currently $350,000). By delegating this authority to PRNS, the administrative process of making funding available to recipients will be shortened. Additionally, the entire organization will achieve efficiency gains by significantly reducing City Council and administrative staff time dedicated to preparing and reviewing memoranda for these agreements.
PRNS or designee may only exercise amendment or extension authority if the contract, as amended, is consistent with the 2023-2024 Adopted Budget and/or provided that City Council has taken all appropriation actions necessary to fulfill the terms of the amendment or extension.
Delegation of Contract Authority to the PRNS Director (Attachment)
The Department requests contract authority for the Director to negotiate and execute the agreements described below. Staff will coordinate with the City Attorney's Office and the City Manager's Office in developing and approving all agreements.
After School Education and Safety Agreements:
The Department requests contract authority for the Director to negotiate and execute the agreements and amendments necessary for the Afterschool Education and Safety (ASES) program. The ASES Program is funded by the State's ASES Grant, which is awarded to school districts to provide comprehensive after school programming. School districts may select the City as the ASES service provider, and an agreement is needed.
Alternative Feeding Location Program at Saint James Park:
The Department requests contract authority for the Director to negotiate, amend, and extend the Opening Doors 2020 contract to June 30, 2024. This program will continue to facilitate the redirection of non-permitted feeding activities at St. James Park and advance the Downtown Priority Initiative by offering agencies serving the unhoused community a permitted meal location three days a week; volunteer and organization recruitment and management; and outreach services to the unhoused community downtown. This partnership was last established via Request for Proposals in 2019. This extension will afford the time that staff needs to conduct a new Request for Proposal process in 2023-2024.
HONORABLE MAYOR AND CITY COUNCIL
May 30, 2023
Subject: Parks, Recreation, and Neighborhood Services 2023-2024 Agreements
BeautifySJ Grant Program Fiscal Agent Agreement:
The Department requests authority to negotiate and execute Memoranda of Understanding with organizations and entities in the BeautifySJ Grant Program. Due to the nature of the BeautifySJ Grant Program, the City may also enter into a Fiscal Agent Agreement with United Neighborhoods of Santa Clara County, or other agency, to manage the disbursement and receipt of grant funds appropriated by City Council. Almost all BeautifySJ grantees are neighborhood associations, and not state-recognized entities; therefore, the City has previously contracted with United Neighborhoods of Santa Clara County to distribute grant funds to the associations and subsequently monitor grant funding during the grant cycle, including the collection of unspent grant funding. The Department intends on continuing to contract with United Neighborhoods of Santa Clara County to be the fiscal agent for these entities while pursuing a Request for Proposals process to renew fiscal agent services in 2023-2024.
BeautifySJ Initiative:
During the pandemic, City Council approved emergency funding in 2020-2021 to fund nonprofit partners to conduct homeless encampment trash cleanup. The funding continued through 2022- 2023 and it is anticipated that the funding will extend through 2023-2024. The Department requests contract authority for the Director to negotiate and execute these agreements and amendments, subject to the amounts in the Attachment, that are necessary for the continuation of programs and services related to the BeautifySJ Initiative. Prospectively, the Department will conduct a Request for Proposal process to select future providers. This request includes the following:
1. Agreements with Encampment Trash Program partners, including but not limited to current partner, San José Conservation Corps;
2. Agreements with organizations, including but not limited to current creek partners, San José Conservation Corps, The Trash Punx, Keep Coyote Creek Beautiful, and South Bay Clean Creeks Coalition to address litter and trash near waterways.; and
3. Agreements with organizations such as but not limited to the San José Conservation Corps to support the Neighborhood Litter Program efforts and large graffiti projects throughout the city.
Capital Improvement Program Master Consultant Projects:
The long-term goal of the Department is to provide excellent levels of service for park, trail, and recreation amenities that meet the needs of residents. These amenities include added park acreage, community centers, inclusive and creative play environments, sports fields, dog parks, bike parks, skate parks, community gardens, aquatics facilities, and trails to name a few. To that end, the Department develops long range and strategic plans, acquires land, prepares facilities’ master plans, prepares feasibility studies, and writes grants to secure additional funds. In addition, the Department conducts competitive procurement processes to partner with consulting firms to supplement in-house resources for these fast-moving projects.
HONORABLE MAYOR AND CITY COUNCIL
May 30, 2023
Subject: Parks, Recreation, and Neighborhood Services 2023-2024 Agreements
Citywide Aquatics Program:
The Citywide Aquatics Program offers affordable aquatics services to our residents by providing programming, operations, and maintenance at six aquatics facilities, two of which are currently operated by a qualified provider. The Department has an established pool of qualified providers through January 2024 and is scheduled to conduct a Request for Qualification process to refresh list for the 2024-2025 service period. The program plays a significant role in increasing the availability of services and programming at aquatics facilities.
Community Services Provider Agreements:
In 2016, the City conducted a Request for Qualification process to contract with organizations that have community service-oriented missions to provide basic maintenance services such as cleanup services in neighborhoods, cleanup services at parks, and graffiti abatement services.
The qualified pool expired on April 30, 2021, and due to disruptions with staffing, this procurement was delayed. On March 22, 2022, City Council approved contract extensions for San José Conservation Corps and Downtown Streets Team to June 23, 2023. The Department initiated the Request for Qualification process on May 17, 2023 to establish a new qualified list of providers and the process is scheduled to be completed by September 2023. The Department requests contract authority for the Director to negotiate, amend, and extend the San José Conservation Corps contract.
Facility Use Agreements:
The Department requests contract authority for the Director to negotiate and execute Facility Use contracts and amendments to offer programs at City and non-City sites for the following programs: Neighborhood Center Partner Program, San José Youth Empowerment Alliance, Leisure and Recreation Program, Training and Development Program, Family Camp, After School Education and Safety, Recreation of City Kids, County of Santa Clara Probation Department’s therapeutic services, and Department training and development programs.
“Friends of” PRNS Non-Profit Organization Partners:
A number of non-profit organizations have been created with the mission of sponsoring, enhancing, and financially supporting the Department and its programs. The Department requests authority for the Director to negotiate and execute agreements and amendments with supportive non-profit organizations including, but not limited to the Emma Prusch Farm Park Foundation, Friends of Family Camp, Guadalupe River Park Conservancy, Happy Hollow Foundation, San José Parks Foundation, Friends of Grace, and Youth Connections Foundation.
Golf Course Agreement:
In 2022-2023, the Department conducted a competitive process to award a contract to lease and operate all three of the City’s golf courses. The Department requests contract authority to negotiate and execute contracts and amendments, consistent with the 2023-2024 Adopted Budget, with CourseCo, Inc. to operate Rancho del Pueblo, Los Lagos, and San José Municipal Golf Courses, as approved by the City Council on March 14, 2023.
HONORABLE MAYOR AND CITY COUNCIL
May 30, 2023
Subject: Parks, Recreation, and Neighborhood Services 2023-2024 Agreements
Grantmaking Programs:
The Department requests contract authority for the Director to negotiate and execute contracts and amendments, consistent with the 2023-2024 Adopted Budget, for the following grantmaking programs: BeautifySJ Neighborhood Association Grants, Bringing Everyone's Strengths Together, Franklin-McKinley Children’s Initiative, Safe Summer Initiative, Saint James/Urban Park Activation, Senior Health and Wellness, and Spartan Keyes Neighborhood Action Center.
Grant Revenue Agreements:
The Department requests contract authority for the Director to apply for, negotiate, and execute agreements for grant revenue that staff identify throughout the year, which support the Department’s programs and objectives. Such awards will only be received if the Director has determined the Department is able to provide the services and comply with any additional requirements associated with the grant funds. Examples of past grants that conform to these provisions include agreements for the San José Youth Empowerment Alliance (formerly the Mayor’s Gang Prevention Task Force), BeautifySJ Initiative, County of Santa Clara Probation Department’s support of therapeutic services and Teen Centers, the U.S. Tennis Association NorCal Foundation H.I.T.S. (Honesty, Inspiration, Teamwork, Sportsmanship) Grant, the National Recreation and Parks Association Outdoor Recreation Legacy Partnership Program, and grants from government entities such as the State of California, the County of Santa Clara, the City of Sunnyvale, and the United States Department of Justice.
Happy Hollow Park & Zoo:
The Department requests contract authority for the Director to negotiate and execute the agreements necessary for the implementation and ongoing support of Happy Hollow Park & Zoo programs, including:
1. Happy Hollow Education Program: This is a revenue-generating program that contributes to Happy Hollow Park & Zoo's cost-recovery model. The Department contracts with school districts and other entities as a requirement for allowing the Happy Hollow Education Program to conduct fee-based programs at non-City sites.
2. Happy Hollow Private Events: As part of Happy Hollow Park & Zoo’s overall revenue- generating strategy, this program couples park reservations with catering provided by Happy Hollow Park & Zoo’s food and beverage service. Delegating authority to the Director will allow the Department to enter into event agreements that include catering or entertainment components in the agreements.
Leisure and Recreation Fee Class Vendor Service Agreements:
The City has an ongoing Request for Qualifications process to qualify and select vendors that will provide fee-based recreation leisure classes at City community centers. Historically, all vendor agreements have been 100 percent supported by participant fees. In some cases, these fees have been subsidized by the City’s budgeted scholarship allocations, which support equity and access for high need participants. Prospectively, vendors are expected to provide recreational and leisure programming as a significant element in the Department’s revenue generation efforts;
HONORABLE MAYOR AND CITY COUNCIL
May 30, 2023
Subject: Parks, Recreation, and Neighborhood Services 2023-2024 Agreements
however, prospective flexibility is requested here to permit the full subsidization of participant fees by the City in high need areas, subject to City Council approval or direction.
Little League Agreements: The Department contracts with many local Little Leagues for their use of fields at City parks. As part of the agreements, the leagues compensate the City for their use of the space, support the maintenance of the fields, and contribute minor capital funds for improving the fields.
Mitigation Monitoring and Park Maintenance Support Services:
The Department requests contract authority for the Director to negotiate and execute agreements for Mitigation, Monitoring, and Park Maintenance Support Services. The Department has contracted with a consulting firm, selected through a competitive procurement, for mitigation, monitoring, maintain, and provide annual reports for environmental mitigation planting areas in parks. The mitigation requirements are based on regulatory agencies permits provided during park and trail construction projects. Services provided include visiting mitigation sites; evaluating the conditions; installing mitigation plantings and irrigation; maintaining the plants; recommending maintenance activities; and providing annual reports to the regulatory agencies to satisfy the regulatory permit requirements.
Neighborhood Center Partner Program:
The Department requests contract authority for the Director to negotiate and execute agreements for the Neighborhood Center Partner Program to provide priority services in education and digital literacy; economic and stabilization opportunities; safe and welcoming communities; and health and wellness services. The Department will offer non-exclusive use of either an entire Neighborhood Center or a portion of a Neighborhood Center in exchange for programming and community services that primarily serve San José residents and align with these priorities.
Park Concessionaires:
The Department requests contract authority for the Director to negotiate and execute agreements for concessionaires in City parks and community centers. The Department will establish a pool of pre-qualified concessionaires to sell food products, merchandise, or other concession services.
All concessionaires will be issued special permits and are required to follow all environmental and public health requirements. Locations, hours, and types of concessions will be determined by mutual agreement between the Department and the concessionaire.
Recreation of City Kids Program:
The Department requests contract authority for the Director to negotiate and execute facility use agreements to provide recreation services to school aged children on various school campuses.
Reimbursement Agreements:
The Department requests contract authority for the Director to negotiate and execute agreements to reimburse the City for any costs that are paid in advance to complete projects in coordination with public or private entities. Reimbursable costs may include, but are not limited to, staff time, materials, and direct funds that are provided up front to complete a project within or across multiple Departments.
HONORABLE MAYOR AND CITY COUNCIL
May 30, 2023
Subject: Parks, Recreation, and Neighborhood Services 2023-2024 Agreements
Right-of-Entry Agreements:
The Department requests contract authority for the Director to negotiate and execute agreements with municipalities and other entities to complete mandatory site improvements on City property.
San José Police Activities League:
The Department requests contract authority to negotiate and execute collaboration agreements with the San José Police Activities League (PAL) for the maintenance of the PAL Stadium fields; coordination of facility use and activities; the establishment of fees; and the provision of non-profit support and development.
San José Youth Empowerment Alliance (Alliance):
The Department requests contract authority for the Director to negotiate and execute the agreements necessary for the implementation of the Alliance’s Strategic Work Plan. This includes:
1. Agreements with subcontracted agencies to implement Alliance programs;
2. Memoranda of Understanding for partner agency participation in Alliance Technical Team meetings; and
3. Agreements with the County of Santa Clara to implement the Hospital-based Intervention Program, Trauma to Triumph.
Senior Nutrition Program:
The Department requests contract authority for the Director to negotiate and execute a joint provision agreement with the County of Santa Clara where the Department will provide County- funded senior nutrition services at the City’s Senior Center locations.
Sponsorship Agreements:
The Department requests contract authority for the Director to negotiate and execute agreements to create partnerships with foundations, corporations, businesses, individuals, and organizations that enhance the Department’s ability to provide quality public spaces and recreational opportunities for San José residents and visitors. The Department recognizes that securing sponsorship revenue opportunities is a path to supporting program and operations sustainability, with the PRNS Sponsorship Policy providing guidelines for entering sponsorship agreements with groups who are interested in providing financial or in-kind services in exchange for sponsor recognition at PRNS sites, events, and in PRNS media.
Standard Consultant Agreements for Non-Capital Projects:
The Department requests contract authority for the Director to negotiate and execute consultant agreements for non-capital projects. The Department conducts competitive procurement processes that yield one or more qualifying consulting firms that may be engaged to work on a variety of projects that are non-Capital in nature. Examples of procurements that conform under the agreement provisions include Mitigation Monitoring and Park Maintenance Support
HONORABLE MAYOR AND CITY COUNCIL
May 30, 2023
Subject: Parks, Recreation, and Neighborhood Services 2023-2024 Agreements
Services, Park Impact Ordinance and Parkland Dedication Ordinance Fees Review and Assessment, Guadalupe River Park Operational Support Study, Program Evaluation Consultant, and Fund Development Consultant.
Summer Food Service Program:
The Department requests contract authority for the Director to negotiate and execute agreements for the implementation of the Summer Food Service Program. The Department will participate in the Summer Food Service Program to ensure that low-income children continue to receive nutritious meals when school is not in session. Meals will be provided at Department programs, with services provided by the City or subcontracted meal providers. Costs for these services are reimbursed from the United States Department of Agriculture and/or the California Department of Education.
Trail Program Joint Use Agreements:
The Department requests authority for the Director to negotiate and execute joint use agreements, one with the Campbell Union School District (Los Gatos Creek Trail at Blackford Elementary School) and one with the Cupertino Union School District (Saratoga Creek Trail at Murdock Elementary School) to continue to jointly use and operate a trail segment on school district-owned lands.
The Department is a partner in one of the nation’s largest urban trail networks with 65 miles developed and open to the public. The joint use agreements allow the Department to maintain trails on school district property for educational and recreational purposes.
EVALUATION AND FOLLOW-UP
No additional follow-up actions with City Council are expected at this time. Staff will monitor the impact of these actions and report any issues to the City Council as needed.
COORDINATION
This memorandum has been coordinated with the City Attorney’s Office and the City Manager’s Budget Office.
PUBLIC OUTREACH
This memorandum will be posted on the City’s Council Agenda website for the June 20, 2023 City Council meeting.
HONORABLE MAYOR AND CITY COUNCIL
May 30, 2023
Subject: Parks, Recreation, and Neighborhood Services 2023-2024 Agreements
COMMISSION RECOMMENDATION AND INPUT
No commission recommendation or input is associated with this action.
CEQA
Community Services Provider Agreements
Categorically Exempt, CEQA Guidelines Section 15301, Existing Facilities, File No. PP16-042
BeautifySJ Grant Program
Categorically Exempt, CEQA Guidelines Section 15301, Existing Facilities, File No. PP17-039.
All Other Agreements
Not a Project, File PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. All agreements cited in this memorandum, except for the BeautifySJ Grant Program and Community Services Provider Agreements, have services that involve no change to the environment.
PUBLIC SUBSIDY REPORTING
This item does not include a public subsidy as defined in section 53083 or 53083.1 of the California Government Code or the City’s Open Government Resolution.
JON CICIRELLI
Director of Parks,
Recreation and Neighborhood Services
For questions, please contact Dave DeLong, Administrative Services Division Manager, at (408) 535-3584, or [email protected]
.
Attachment: Delegation of Contract Authority to Department of Parks, Recreation and Neighborhood Services Director
HONORABLE MAYOR AND CITY COUNCIL
May 30, 2023
Subject: Parks, Recreation, and Neighborhood Services 2023-2024 Agreements
ATTACHMENT
Delegation of Contract Authority to Department of Parks, Recreation, and Neighborhood Services Director
PROGRAM/
FUNCTION
AGREEMENT
DESCRIPTION
TYPE OF
CONTRACT
(REVENUE, NO
MONETARY, OR
PAID BY THE
CITY)
2023-2024
CONTRACT
AUTHORITY
After School
Education and
Safety
Grant revenue agreements to
provide after school
recreation programs and
facility use agreements with
school districts.
Revenue Up to $600,000 per
agreement
Alternative
Feeding Location
Program at Saint
James Park
Agreement with
organizations to offer a
permitted meal location,
volunteer and organization
recruitment and management,
and outreach services.
Paid by the City Up to $600,000 per
agreement
BeautifySJ Grant
Fiscal Agent
Fiscal Agent agreement with
United Neighborhoods of
Santa Clara County.
Paid by the City Up to $400,000 per
agreement
BeautifySJ
Initiative
Encampment Trash Program
- Agreements with
Encampment Trash Program
partners.
Paid by the City Up to $750,000 per
agreement
Litter Trash Near Waterways
- Agreements to address litter
and trash near waterways;
San José Conservation Corps
to collect trash and debris
near waterways.
Paid by the City Up to $650,000 per
agreement
Anti-Litter - agreements to
address Neighborhood Litter
Program efforts and large
graffiti projects throughout
the city.
Paid by the City Up to $100,000 per
agreement
Capital
Improvement
Program
Consultant
Agreements with consultants
to provide landscape
architectural, architectural,
environmental, and
engineering support services
for the development of parks,
Paid by the City
Up to a total of
$1,500,000 per
agreement
HONORABLE MAYOR AND CITY COUNCIL
May 30, 2023
Subject: Parks, Recreation, and Neighborhood Services 2023-2024 Agreements
trails, and recreational and
community facilities.
Community
Services Provider
Agreements
Agreements for basic park
support, maintenance
services, and workforce
development to further the
Department’s goals and
objectives.
Paid by the City Up to $1,600,000 per
agreement per year
Citywide
Aquatics
Services
Agreements with service
providers to deliver services
in City-owned pools.
Revenue Up to a total of $50,000
per agreement
County of Santa
Clara Agreement
for Senior
Nutrition
Program
Joint provision agreement of
a nutrition program for
seniors.
Revenue City estimates receipt
of up to $3,000,000
Facility Use
Agreements
Family Camp - Agreements
with other entities for the use
of the facilities at Family
Camp.
Revenue
Up to $25,000 per
agreement; no limit on
in-kind donations
Leisure and Recreation
Program, and Training and
Development - Agreements
with school districts and other
entities, for the use of non-
City facilities to support
Department programs,
trainings, classes, and camps.
Paid by the City Up to a total of $25,000
per agreement
Neighborhood Center
Partner Program -
Agreements with community
partners to deliver services in
neighborhood and community
center facilities not regularly
operated by the Department.
Revenue Up to a total of $15,000
per agreement
Recreation of City Kids -
Facility Use agreements with
school districts to offer the
after-school program at their
sites.
Paid by the City
Up to a total of
$100,000 per
agreement
Therapeutic Services -
County of Santa Clara - Adult
Probation Department - City
providing facility(s) to
County to conduct peer
support groups through its
“Family of Friends” Program
Revenue Up to $22,800 per
agreement
San José Youth
Empowerment Alliance -
No monetary
exchange
HONORABLE MAYOR AND CITY COUNCIL
May 30, 2023
Subject: Parks, Recreation, and Neighborhood Services 2023-2024 Agreements
Facility Use agreements with
non-City agencies to provide
space for urgent SJYEA
programming.
Friends of PRNS
Non-Profits
Agreements with non-profit
organizations created to
support the Department.
Paid by the City Up to $350,000 per
agreement
Golf Course
Agreements with company to
lease and operate Rancho del
Pueblo Golf Course, Los
Lagos Golf Course, and San
José Municipal Golf Course.
Revenue Up to $2,000,000 per
agreement
Grantmaking
Programs
BeautifySJ Grant -
Memoranda of Understanding
with resident-based groups to
build community and
beautify public spaces.
Paid by the City Up to $5,000 per
agreement
Bringing Everyone's
Strengths Grant
Together (BEST) -
agreements that support the
efforts of the Mayor's Gang
Prevention Task Force.
Paid by the City Up to a total of
$3,250,000
Franklin-McKinley
Children’s Initiative Grant -
agreement to support place-
based summertime
educational, enrichment, and
recreational opportunities for
Santee neighborhood youth
ages 6-14 and their families.
Paid by the City Up to $40,000 per
agreement
Safe Summer Initiative Grant
- agreements that support
summer activities and
programming for youth.
Paid by the City Up to a total of
$500,000
Saint James/Urban Park
Activation - Grant agreements
to activate parks and public
spaces.
Paid by the City Up to $1,000,000 per
agreement
Senior Health and Wellness
Grant - agreements to
improve health and wellness
for seniors ages 60 and up.
Paid by the City Up to a total of
$600,000
Spartan Keyes Neighborhood
Action Center - Grant
agreement to oversee the
provision of a variety of
neighborhood-based services
Paid by the City Up to a total of
$110,000 per year
HONORABLE MAYOR AND CITY COUNCIL
May 30, 2023
Subject: Parks, Recreation, and Neighborhood Services 2023-2024 Agreements
in the Spartan-Keyes
community.
Grant Revenue
Grant revenue agreements to
support the goals and
objectives of the Department.
Revenue Up to $1,000,000 per
agreement
Happy Hollow
Park & Zoo
Happy Hollow Education
Programs - Agreements with
school districts or other
entities to allow Happy
Hollow Park & Zoo to
conduct and receive revenue
for programs on non-City
property.
Paid by the City Up to a total of $5,000
per agreement
Happy Hollow Private Events
- Revenue agreements to
reserve areas of Happy
Hollow Park & Zoo and
provide catering or other
amenities.
Paid by the City Up to $320,000 per
agreement
Little League
Agreements with local Little
Leagues for the use of
playing fields, concession,
and storage areas at City
Parks.
Revenue Up to $5,000 per
agreement
Leisure and
Recreation Fee
Class Vendor
Vendor service agreements to
provide recreation and leisure
classes.
Paid by the City Up to $750,000 per
agreement
Mitigation
Monitoring and
Park
Maintenance
Support Services
Environmental consulting
service agreements to
monitor and evaluate the
establishment and success of
environmental mitigation
areas, provide maintenance
services, and prepare annual
reports.
Paid by the City Up to $3,100,000 per
agreement
Park
Concessionaires
Concessionaire agreements
with vendors to provide
concessions in City parks.
Revenue
Up to a total of
$100,000 per
agreement
Reimbursement
Reimbursement agreements
with public and private
entities to offset costs paid
initially by the Department
for support of various
programs and projects.
Paid by the City
Up to a total of
$500,000 per
agreement
Right-of-Entry
Agreements with
municipalities and other
entities to complete
mandatory site improvements
on City property.
No monetary
exchange
HONORABLE MAYOR AND CITY COUNCIL
May 30, 2023
Subject: Parks, Recreation, and Neighborhood Services 2023-2024 Agreements
San José Police
Activity League
Agreement for maintenance
of the fields, coordination of
facility use and activities,
establish fees, and to provide
non-profit support and
development in partnership
with the Police Activity
League Board.
Paid by the City Up to a total of
$300,000
San José Youth
Empowerment
Alliance
(SJYEA)
Grant revenue – agreements
with subcontractors for the
SJYEA
Paid by the City Up to $1,000,000 per
agreement
SJYEA & BEST Evaluation
Consultant – Agreements
with evaluation consultants to
assess SJYEA and BEST-
related programs and
services.
Paid by the City Up to $500,000 per
agreement
MOU for agency
participation in SJYEA
Technical Team meetings.
No monetary
exchange
County of Santa
Clara –Trauma to
Triumph
Program
An agreement between the
City and County to deliver a
hospital-based intervention
program.
No monetary
exchange
Sponsorship
Agreements with public and
private entities to accept in-
kind and/or direct financial
support for Department
programs and services in
exchange for sponsorship
opportunities.
Revenue
Up to a total of
$320,000 per
agreement
Standard
Consultant
Standard Consultant
Agreements with qualified
providers for Non-Capital
Projects.
Paid by the City
Up to a total of
$500,000 per
agreement paid by City
Summer Food
Service Program
Agreements with the
California Department of
Education to participate in the
program and agreements with
subcontractors to administer
the operation of the program.
Revenue and Paid by
the City
Up to $75,000 paid to
the City and up to
$75,000 paid by the
City to subcontractors
Trail Program
Joint Use
Agreements with Campbell
Union School District and
Cupertino Union School
District to continue to jointly
use and operate a trail
segment on school district
owned lands.
No monetary
exchange