TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: August 8, 2023
SUBJECT: Retroactive Approval of Longevity Walks Sponsored by Council District 6 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Events
Recommendation
As recommended by the Rules and Open Government Committee on August 2, 2023:
(a) Retroactively approve the Longevity Walks at Westfield Valley Fair Mall and the Billy DeFrank LGBTQ+ Center scheduled on April 26, 2023 and May 31, 2023 as a City Council sponsored Special Events and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses, or community groups to support the events.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Davis)
[Rules Committee referral 8/2/2023 - Item B.9]
COUNCIL AGENDA: 8/8/2023
ITEM: 2.13
FILE NO: 23-1040
RULES COMMITTEE AGENDA: 08/02/2023
ITEM: B.9
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Dev Davis
District 6
SUBJECT: SEE BELOW DATE: 07/26/2023
APPROVED:
SUBJECT: RETROACTIVE APPROVAL OF LONGEVITY WALKS SPONSORED BY COUNCIL DISTRICT 6 AS CITY COUNCIL SPONSORED SPECIAL
EVENTS TO EXPEND CITY FUNDS AND ACCEPT DONATIONS OF
MATERIALS AND SERVICES FOR THE EVENT
RECOMMENDATION
1. Retroactively approve Longevity Walks at Westfield Valley Fair Mall and the Billy DeFrank LGBTQ+ Center that took place on April 26th and May 31st as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve and accept donations from various individuals, businesses or community groups that supported the events.
3. Place the item on the August 8, 2023, Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
Longevity Walks were held on April 26th and May 31st at Westfield Valley Fair Mall and the Billy DeFrank LGBTQ+ Center. The events were sponsored by Councilmember Dev Davis.
These special events were an opportunity for residents to exercise and socialize with their neighbors and City Hall employees. One goal of these Longevity Walks was to strengthen the relationship between residents and City Hall employees while also prioritizing health by walking. Another goal was to immerse residents deeper into the city so they can know their streets and neighbors better. The events were free and open to the public.
HONORABLE MAYOR AND CITY COUNCIL
July 26, 2023
Subject: Longevity Walks
Rev 08/2021
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Dev Davis will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 6, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the August 9, 2023, Rules Committee Agenda and the August 8, 2023, City Council Agenda.
CEQA
Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment.
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.