TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: August 8, 2023
SUBJECT: Retroactive Approval and Approval of Multiple Special Events Sponsored by Council District 4 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events
Recommendation
As recommended by the Rules and Open Government Committee on August 2, 2023:
(a) Retroactively approve the District 4 Berryessa Courtyard Community Meeting scheduled on June 26, 2023 as a City Council sponsored Special Event and approve the expenditure of funds; (b) Retroactively approve the District 4 Creekside Station HOA Community Meeting scheduled on July 10, 2023 as a City Council sponsored Special Event and approve the expenditure of funds;
(c) Approve the District 4 Moitozo Park Reactivation Day scheduled on August 16, 2023 as a City Council sponsored Special Event and approve the expenditure of funds; (d) Approve the District 4 Dumpster Day scheduled on August 19, 2023 as a City Council sponsored Special Event and approve the expenditure of funds; (e) Approve the District 4 Santos Family Car Show scheduled on September 2, 2023 as a City Council sponsored Special Event and approve the expenditure of funds; and (f) Approve and accept donations from various individuals, businesses, or community groups to support the events.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Cohen)
[Rules Committee referral 8/2/2023 - Item B.7]
COUNCIL AGENDA: 8/8/2023
ITEM: 2.15
FILE NO: 23-1057
RULES COMMITTEE AGENDA: 08/02/2023
ITEM: B.7
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember David Cohen
District 4
SUBJECT: SEE BELOW DATE: July 10, 2023
APPROVED:
SUBJECT: APPROVAL OF MULTIPLE SPECIAL EVENTS SPONSORED BY COUNCIL DISTRICT 4 AS A CITY COUNCIL SPONSORED SPECIAL EVENTS TO
EXPEND CITY FUNDS AND ACCEPT DONATIONS OF MATERIALS AND
SERVICES FOR THE EVENTS
RECOMMENDATION
1. Retroactively approve the District 4 Berryessa Courtyard Community Meeting that was held on Monday, June 26, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve the District 4 Creekside Station HOA Community Meeting that was held on Monday, July 10, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
3. Approve the District 4 Moitozo Park Reactivation Day that will be held on Wednesday, August 16, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
4. Approve the District 4 Dumpster Day that will be held on Saturday, August 19, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
5. Approve the District 4 Santos Family Car Show that will be held on Saturday, September 2, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
6. Approve and accept donations from various individuals, businesses, or community groups to support the event.
7. Place the item on the Tuesday, August 8, 2023 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
HONORABLE MAYOR AND CITY COUNCIL
07/10/23
Subject: District 4 Special Events
Rev 1/2018
The District 4 Berryessa Courtyard Community Meeting was held on Monday, June 26, 2023 from 7:00pm to 8:30pm at 1055 North Capitol. The purpose of this event was to conduct a forum where Berryessa Courtyard residents could voice their opinions, concerns, and questions regarding topics that were important to them. This event is free and open to the public.
The District 4 Berryessa Creekside Station HOA Community Meeting was held on Monday, July 10, 2023 at Riparian Court. The purpose of this meeting was to meet with the members of the Creekside Station HOA to discuss issues relating to homelessness and security. This event is free and open to the public.
The District 4 Moitozo Park Reactivation Day will be held on Wednesday, August 16, 2023 from 5:30pm to 7:00pm at Moitozo Park (N 1st Street & Descanso Drive). The purpose of this event is for San Jose residents to connect with their neighbors while enjoying their beautiful park. This event is free and open to the public.
The District 4 Dumpster Day will be held on Saturday, July 19, 2023 from 8:30am to 12:00pm at Wilson Way, Alviso, in San Jose. The purpose of this event is for San Jose residents to come together and properly dispose of unwanted items, making a positive impact on our environment.
This event was free and open to the public.
The District 4 Santos Family Car Show will be held on Saturday, September 2, 2023 from 7:00am to 3:00pm in Alviso. The purpose of this event is for San Jose residents to create fun family memories and bond with their neighbors while viewing exotic automobiles. This event is free and open to the public.
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember David Cohen will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 4, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the Wednesday, August 2, 2023 Rules Committee Agenda and the Tuesday, August 8, 2023 City Council Agenda.
CEQA
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
HONORABLE MAYOR AND CITY COUNCIL
07/10/23
Subject: District 4 Special Events
Rev 1/2018
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.