LIBRARY AND EARLY EDUCATION COMMISSION
Annual Report for FY 2022-2023
Strategic
Priority Area
FY 22-23
Task Accomplishment Future Target Goals
Commission
Administration
Workplan
Development
• Developed 23-24 workplan (May 2023)
• Approved 23-24 workplan (June 2023)
• Adopt FY 24-25 workplan (June 2024)
Establish
Ad-Hoc
Committees
• Developed Ad-Hoc Committee to Review Internet
Filter as well as Bond and Audit Questions
(September 2022)
• Developed Ad-Hoc Committee on Budget
(November 2022)
• Develop Ad-Hoc Committee to Review Bond
and Audit Questions (September 2023)
• Develop Ad-Hoc Committee to Prepare the
Annual Commission Budget Message
(November 2023)
Leadership
• Elected 23-24 Officers (June 2023) • Election of 24-25 Officers (June 2024) • Potentially host a Commission retreat in Fall
2023
• A verbal review of Review of Bond and Audit
Questions submitted by the ad hoc committee
were addressed by Library’s Administrative
Officer. (October 2022)
• A verbal review of Review of Bond and Audit
Questions submitted by the Ad-Hoc
Committee. (October 2023)
Attachment A
LIBRARY AND EARLY EDUCATION COMMISSION
Annual Report for FY 2022-2023
Strategic
Priority Areas
FY 22-23
Timeframe Status and Accomplishment Future Target Goals Library Services
and Community
Programs
Branch Reports
• Received informational overview reports regarding
services at:
o West Valley (September 2022)
o Willow Glen (April 2023)
o Berryessa (June 2023)
• Received a report recognizing the Data System
and Analytics Unit.
• Meetings will have an item recognizing
members of branch and unit staff (August
2023, October 2023, February 2024, April
2024, and June 2024)
Early Education
• The Commission received Early Education
programming reports during the Education and
Digital Literacy Annual Report in October 2022,
and Summer Learning Update in April 2023.
• The Commission will recieve these same
reports in October 2023 and April 2024,
respectively.
Education &
Digital Literacy
Strategy
• An update of the SJ Aspires College and Career
Readiness was presented to the Commission
(October 2022)
• Received Education and Digital Literacy (EDL)
Annual Report (October 2022)
• College and Career Readiness Annual
Update (January 2024)
• Annual EDL Report (October 2023)
Youth Services • Received an update of the Summer Learning Programming (April 2023)
• Summer Learning Programming (April 2024)
Volunteer
Services
• The Commission learned about the Library’s
volunteer program including highlights from Fiscal
Year 2022-2023 (March 2023)
• Commission will receive updates from
Volunteer Services (March 2024)
Digital Literacy • Received an update on the Library’s Digital Literacy and Public Technology initiatives work
(November 2022)
• Received a report on Digital Inclusion efforts
(February 2023)
• Commission will receive an update on Digital
Literacy and Public Technology (March 2024)
• A report on Digital Inclusion (February 2024)
LIBRARY AND EARLY EDUCATION COMMISSION
Annual Report for FY 2022-2023
Strategic
Priority Areas
FY 22-23
Timeframe Action Future Target Goals
Resource
Development &
Sustainability
Budget Review
• Discussed Commission Budget Activities and
appointed an ad-hoc Sub-Committee to develop
the Annual Budget Position Message to Council
(Chair). (November 2022)
• Developed and adopted Annual Commission
Budget Position Message to Council. (February
2023)
• Received an update of the Library and City Budget
from Administrative Officer. (April 2023)
• Continue budget review and advocacy in
2023-2024
Oversight
Committees
• Completed the Annual Measure S: Parcel Tax
Overview and Review, as follows:
o Conducted an annual public hearing to
discuss the status of the Library Parcel Tax
revenue
o Reviewed an audit of the appropriateness of
Library Parcel Tax expenditures and reporting
• Approved these reports in a memo informing
Council and the public of the results of the audit
and annual review. (November 2022)
• As a reoccurring item, it will be featured on the
FY 23-24 work plan.
Foundation
• The Commission received a 2022 Annual Report
from the San José Public Library Foundation
(SJPLF) (April 2023)
• The SJPLF report will be heard (April 2024)
LIBRARY AND EARLY EDUCATION COMMISSION
Annual Report for FY 2022-2023
Strategic
Priority Areas
FY 23-24
Timeframe Action Future Target Goals
Technology and
Access
Access
• Received the Equity Report (February 2023)
• Received the Collections Report (January 2023)
• Equity Report (February 2024)
• Collections Report (January 2022)
Technology &
Innovation
• Received Digital Equity and Public Technology
Reports (November 2022)
• Digital Equity and Public Technology (March
2024)
Strategic
Priority Areas
FY 23-24
Timeframe Action Future Target Goals
Capital Projects
and Facilities
Management
Facilities & Asset
Management
Plan
• Annual Library Bond Oversight Review:
o Conducted annual public hearing to discuss
the status of projects funded by Library
Bonds (January 2023)
o Reviewed an audit of the appropriateness
of Library Bond expenditures (March 2023)
• Bond Plan (September 2023)
• Annual audit of Bond Projects and Funds
(November 2023)
Security • The Commission received an update on the
Library’s Security Practices.
• Library Security Report (October 2023)
July 2023 August 16, 2023 September 20, 2023 October 18, 2023 November 15, 2023 December 2023 Public Services Overview Budget Overview Review of Bond and Audit Questions
Annual Measure S: Parcel Tax
Oversight Review (Public
Hearing)
Children & Youth Master Plan Identify Ad-Hoc Committee to Review Bond and Audit
Education & Digital Literacy
Annual Update
Annual Library Bond
Oversight Review (Public
Hearing)
Bond Program Plan Security
Program Spotlight: California
Room (Eastside Dreams)
Staff Spotlight: Edenvale
January 17, 2024 February 21, 2024 March 20, 2024 April 17, 2024 May 15, 2024 June 12, 2024 Library Budget Review Adopt Annual Commission
Budget Position Message to
Council (Sub-Committee)
Volunteer Services Update SJPLF Update (Exec. Director
and Commissioner)
Submission of Topics for Fiscal
Year 24-25 Work Plan
Election of Fiscal Year 24-25
Officers
Equity and Inclusion Services
Report
Digital Literacy and Public
Technology Initiatives
Budget Update Adult Literacy Programming
(COHS, PAR, FLCs)
Adoption of Fiscal Year 24-25
Work Plan
Summer Programming/
Learning Update
Staff Spotlight: Bascom Library
Bold: Written Report
NO MEETING
LIBRARY AND EDUCATION COMMISSION 2023-2024 WORK PLAN
NO MEETING
Note: June meeting moved to second Wednesday of the
month, as it conflicts with 6/19/24 holiday.
College and Career Readiness
Staff Spotlight: Pearl Library Commission Budget Activities Sub-Committee Appointment to
Prepare Annual Budget Position
Message to Council
Staff Spotlight: Alum Rock
Library
Library Collections Library Bond Review Staff Spotlight: Rosegarden Library
Attachment B