City of San José Education and Digital Literacy San José Public Library SJ Learns Grant Program Update
Neighborhood Services and Education Committee
Presenters
Jill Bourne, City Librarian
Lauren Hancock, Community Programs Administrator
August 10, 2023
City of San José Education and Digital Literacy San José Public Library Education & Digital Literacy (EDL) Strategy:
approved by City Council, May 7, 2018
Strategic action areas:
• Early Education – Entering School Ready to Learn and Succeed • Learning by Grade Level Proficiency – Expanding Education Beyond the School Day • Pathways to Post-Academic Success – Graduating Ready for College and Career • Digital Literacy – Ensuring Access, Affordability, and Adoption • Policy and Governance- Ensuring evaluation and accountability for program quality and expenditure of resources.
• Equity, Diversity and Inclusion - Adopting an Equity Lens
BACKGROUND
2 City of San José Education and Digital Literacy San José Public Library
BACKGROUND
Learning by Grade Level
Proficiency Expanding Education Beyond
the School Day
Learning by Grade Level Action Items:
• Implement SJ Learns grant award process and school
site programs
• Build on the community of practice
• Coordinate City presence in the Santa Clara County
Learning Collaborative
• Develop and adopt transparent quality standards,
assessment, and reporting expectations for Cityoperated programs in partnership with school districts • Implement a pilot technology platform for
coordinating and increasing access to
quality expanded learning opportunities for youth
across the citywide network
• Identify systemic solutions for data sharing and
collaboration
3 City of San José Education and Digital Literacy San José Public Library Learning by Grade Level
Proficiency – Expanding
Education Beyond the
School Day
4 City of San José Education and Digital Literacy San José Public Library
THEORY OF CHANGE
5 City of San José Education and Digital Literacy San José Public Library
LOGIC MODEL
6 City of San José Education and Digital Literacy San José Public Library
AWARD DISTRIBUTION SUMMARY
SJ Learns Award Distribution Summary
Grant Period
Allocated Funds by Source
Annual City LEA Requests Awarded
Budget ARP Donor
Funds
2018-19 $1,000,000 $1,801,037 $957,376
2019-20 $1,500,000 $300,000 $1,213,847 $921,114
2020-21 $1,000,000 $1,970,211 $1,401,656
2021-22 $1,000,000 $500,000 $2,855,652 $1,469,845
2022-23 $1,000,000 $2,500,000* $1,692,990 $1,668,600
2023-24 $1,000,000 $2,060,464 $870,000**
Total $6,500,000 $3,000,000 $300,000 $11,594,201 $7,288,591 * Includes $500,000 for additional SJ Learns partner programs and $2,000,000 for two-year pilot SJ Learns Tutoring Expansion Grant program.
** Year-two awards for the SJ Learns Tutoring Expansion Grant still pending. 7 City of San José Education and Digital Literacy San José Public Library
EXPANDED LEARNING COMMUNITY OF PRACTICE
The Community of Practice was established in 2019
PURPOSE: Build a safe space for learning and continuous quality improvement to ensure the implementation of high-quality expanded learning programs that are integrated into a shared vision for student achievement.
GOALS
• Opportunities to share promising
practices
• Leverage knowledge and resources
• Align with Quality Standards &
evaluation practices
• Opportunity to create space to learn &
work through challenges together
• Develop funders network
• Develop & leverage collective voice in
support of in school and out-ofschool cohesion.
8 City of San José Education and Digital Literacy San José Public Library •ExL CoP members convened an ad hoc committee, in partnership with SPR and funded by Cisco Impact Grants
•Focused on social and emotional learning (SEL) in efforts to demonstrate the collective impact of expanded learning programs in the bay area and beyond.
Spring 2021
•The committee created, piloted, and validated an assessment to measure social and emotional learning (SEL) among students.
Summer 2022
•Assessment piloted at 5 sites with students for one SEL competency. •Conducted rubric reflection
•Participation exit interviews were conducted.
Fall 2022
•Campbell SD presented the committee’s progress and learning to funders and staff members at their school of innovation.
Spring 2023
SOCIAL EMOTIONAL LEARNING COMMITTEE WORK
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DATAZONE
Data sharing is essential to understanding program impact:
• Spring 2020: Partnership with Santa Clara County Office of Education’s Data Zone • DataZone aggregates multiple data sources (Student Information Systems, Assessments, HR, Finance) to visualize information for decision-making. • The partnership offers the City of San José and SJ Learns a few key benefits - High levels of data security
Reliability in reporting structures
Possibility of longitudinal analyses
Establishes baseline relationship for analyses of other City programs/educational services
Strengthens partnership with County Office of Education and City Saves evaluation costs.
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FIVE YEAR ASSESSMENT
• Social Policy Research Associates: External Evaluators since 2018
• Aim of the 2022 evaluation - Look retrospectively at program accomplishments to date
• Key accomplishments and recommendations from SPR are
included in this analysis
11 City of San José Education and Digital Literacy San José Public Library PARTICIPANT IMPACT 2018-2022
Since 2018, the percentage
of English Learners remained
consistent, ranging from 50-
55%.
On average, since 2018,
68% of participants are from
low socio-economic
households.
On average, since 2018,
87% of program participants
identified as BIPOC (72% as
Hispanic, 12% as Asian, & 3%
as black or African
American).
All program participants are
at-risk of not reaching
proficiency in EnglishLanguage Arts and/or Math
by the end of third grade.
In AY 21-22, 84% of students
grew or maintained skill level
in Mathematics.
In AY 21-22, 82% of students
grew or maintained skill level
in ELA.
12 City of San José Education and Digital Literacy San José Public Library
LOGIC MODEL OUTCOMES
Community supports expanded learning programs with
funding demand, all students have access to programs. The community ensures an educated city with students reading and demonstrating mathematic skills in 3rd grade that are at grade level; higher high school graduation rates, and has a thriving workforce
Programs engage in program quality assessment and
improvement, partner with their schools in a shared vision and goal setting, and programs implement promising
practices
Families trust their schools and program providers, have agency over their child’s education, and support a college and career mindset
13 City of San José Education and Digital Literacy San José Public Library
AWARD DISTRIBUTION SUMMARY
Partner LEA Award Distribution Summary
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
Alum Rock Alum Rock Alum Rock Alum Rock Alum Rock Alum Rock Campbell Campbell Campbell Campbell Campbell Campbell
Evergreen Evergreen
Franklin
McKinley
Franklin
McKinley
Franklin
McKinley
Franklin
McKinley
Franklin
McKinley
Luther
Burbank
Luther
Burbank
Luther
Burbank
Luther
Burbank
Luther
Burbank
Moreland
Mt. Pleasant Mt. Pleasant Mt. Pleasant
Rocketship Rocketship Rocketship
SCCOE SCCOE
14 City of San José Education and Digital Literacy San José Public Library
NEXT STEPS
• 2024-25 SJ Learns Grants
• Request for Applications open
January 2024
• San José Learns Tutoring Expansion
• Request for Applications opened
August 1, 2023
• Resilience Corps Workforce Program
• Participants at community
locations start August 21, 2023
• Children and Youth Master Plan
15 City of San José Education and Digital Literacy San José Public Library Reimagining the
City as a Classroom
August 10, 2023
Neighborhood Services and Education Committee
Presenters
Jill Bourne, City Librarian
Lauren Hancock, Community Programs Administrator
16 City of San José Education and Digital Literacy San José Public Library
PROGRAM PARTICIPATION AND DEMOGRAPHICS
SJ Learns Student Participants Profile
FY 18-19 FY19-20 FY20-21 FY 21-22
Number of Students 652 883 998 1,032
% English Learners 52% 54% 55% 50%
Students from Low SES Households - - 74% 62%
Students with IEPs - - 13% 9%
Average Summer Attendance 153 hrs 111 hrs 72 hrs 132 hrs Average School Year Attendance 290 hrs 328 hrs 581 hrs 438 hrs 17 City of San José Education and Digital Literacy San José Public Library
ASSESSMENT OF ACADEMIC OUTCOMES
SJ Learns Academic Impact
FY
Summer School Year Notes
Growth in Students
skills
Maintained
skill level
Growth in
skills
Maintained
skill level
Comparison of baseline
& end of program
assessments
18-19
39%
reading
33%
reading
87%
reading
10%
reading
Assessments registered
on 76% of students 652
19-20
59% math
57% reading
2% math
13% reading
80%
reading
8%
reading
Due to the transition to
distance learning in
March 2020, programs
were impacted.
883
20-21
84% math
82% reading 69% reading 2% reading
Due to challenge of
assessing students in
distance learning, 53%
had both baseline &
final assessment data.
998
21-22 NA*
84% math
82% reading
Both baseline and final
assessments registered
on 75% of students.
1,032
Total 3,565
18 City of San José Education and Digital Literacy San José Public Library THANK YOU!
Jill Bourne, City Librarian
Lauren Hancock, Community Programs Administrator