TO: HONORABLE MAYOR FROM: Kip Harkness
AND CITY COUNCIL
SUBJECT: SEE BELOW DATE: July 28, 2023
Approved Date
7/31/23
SUBJECT: ACCEPTANCE OF THE CALIFORNIA GOVERNOR’S OFFICE OF
PLANNING AND RESEARCH ADAPTATION PLANNING GRANT
AWARD
RECOMMENDATION
Adopt a resolution accepting the California Governor’s Office of Planning and Research Adaptation Planning Grant in the amount of $649,970; and authorizing the City Manager to negotiate and execute the Grant Agreement and Partnership Agreement, any additional amendments and all related documents, without further City Council action.
SUMMARY AND OUTCOME
Approval of this recommendation will provide funding to develop a City Infrastructure Adaptation Plan that focuses on critical infrastructure and incorporates the needs of vulnerable communities.
BACKGROUND
A great City has great infrastructure, the often-invisible networks of pipes, conduits, wires, roads, facilities, and natural spaces that connect us and enables the daily utilities that make modern life possible. Every day this infrastructure quietly brings us water, electricity, broadband, and takes away our sewage, storm water, garbage, and recycling. In San José, our city’s infrastructure faces four simultaneous challenges, we must:
1. Rehabilitate our existing aging infrastructure to ensure we can continue to provide the backbone of day-to-day public services our community relies on.
2. Grow our infrastructure to accommodate more people as we welcome an additional 280,000 to San José by 2035.
3. Mitigate climate change and become more sustainable by reducing the carbon pollution we put into the atmosphere and powering our economy with carbon-free electrical energy.
COUNCIL AGENDA: 8/15/23
FILE: 23-1019
ITEM: 2.8
HONORABLE MAYOR AND CITY COUNCIL
July 25, 2023
Subject: Acceptance of the California Governor’s Office of Planning and Research Adaptation Planning Grant Award
4. Adapt to climate change and become more resilient in the face of deeper droughts, more frequent wildfires, changing weather, and sea level rise.
Following the direction of the Mayor’s 2023-2024 March Budget Message unanimously approved by City Council, staff developed a City Infrastructure Strategy to meet these challenges. The strategy focuses on five objectives: Disaster Ready & Climate Smart, Transportation & Aviation, Clean Energy Resilience, Water Resilience, and Natural Environment Restoration. Sixteen workstreams align with these Objectives and represent the most impactful change initiatives underway. This is in addition to the daily service delivery of Core Services. The City Infrastructure Strategy was approved by the Transportation and Environment Committee on June 5, 2023.
Successful implementation of the City Infrastructure Strategy requires a long-range, comprehensive understanding and analysis of the impacts of climate change on our City Infrastructure. The development of a City Infrastructure Climate Adaptation Plan is necessary to safeguard the City’s Infrastructure against risks posed by climate change.
ANALYSIS
Earlier this year, the Governor’s Office of Planning and Research began accepting grant applications for their Adaptation Planning Grant Program. The Adaptation Planning Grant aims to enhance local communities’ resilience in the face of climate change impacts. The Adaptation Planning Grant Program, a key component of the Integrated Climate Adaptation and Resilience Program, provides funding to support integrated climate adaptation planning efforts in California.
The City Manager’s Office applied for the grant, with the Santa Clara Valley Water District as the City’s co-applicant. The San José Interdependent Water, Energy, Security & Electrified Transportation Climate Adaptation Planning Proposal aims to develop a comprehensive climate adaptation plan that focuses on critical infrastructure as laid out in the City’s Infrastructure Strategy and incorporates the needs of vulnerable communities. Santa Clara Valley Water District, as a Grant Partner, will provide guidance and advisory support, but will not receive any funding for their role in this project.
On June 1, 2023, the Governor’s Office of Planning and Research announced the award of $649,970 in grant funding. The grant, funded through Governor Newsom’s 2021-22 Climate Budget, supports communities in developing adaptation projects that address climate risks and strengthen resilience. Per the grant award letter, all grant funds need to be expended by January 31, 2026.
HONORABLE MAYOR AND CITY COUNCIL
July 25, 2023
Subject: Acceptance of the California Governor’s Office of Planning and Research Adaptation Planning Grant Award
An estimated project timeline and budget is detailed in the table below.
Fiscal Year
(Estimated)
City of San José
Staffing &
Overhead Costs
(Estimated)
Community-Based
Organization (CBO)
Partner Costs
(Estimated)
Consultant
Costs
(Estimated)
Task 1: Project
Initiation and
Program
Management
2023-24 $ 26,250 $ - $ -
Task 2: Develop the
Integrated Resource
Adaptation
Conceptual Model
2023-24 $ 25,000 $ 10,000 $ 181,000
Task 3: Develop an
Integrated Resource
Adaptation
Implementation Plan
2024-25 $ 46,000 $ 8,000 $ 140,000
Task 4: Community
Education and
Involvement
Campaign
2024-25 $ 66,400 $ 55,000 $ 50,720
Task 5: Project
Report and Closeout 2024-25 $ 22,600 $ 2,000 $ 17,000
Total (Estimated) $ 186,250 $ 75,000 $ 388,720
EVALUATION AND FOLLOW-UP
Staff will return with periodic updates to the Transportation and Environment Committee during the development of the Adaptation Plan. Once the Adaptation Plan has been finalized, staff will return to the City Council with a report on the outcome.
COST SUMMARY/IMPLICATIONS
The recommended actions in this memorandum will enable the City to receive $649,970 in grant funding. Budget adjustments to recognize and appropriate the grant funding will be brought forward at a later time once the agreements are executed. Once the Adaptation Plan is developed
HONORABLE MAYOR AND CITY COUNCIL
July 25, 2023
Subject: Acceptance of the California Governor’s Office of Planning and Research Adaptation Planning Grant Award
and approved by the City Council, there is potential for future budget impact to implement the Plan, and any funding recommendations will be brought forward in future a budget cycle.
This project is being funded by the California Governor’s Office of Planning and Research and the State of California is the sole funding source. There is no grant match required.
COORDINATION
This memorandum has been coordinated with the City Attorney’s Office and the City Manager’s Budget Office.
PUBLIC OUTREACH
This memorandum will be posted on the City’s Council Agenda website for the August 15, 2023 City Council meeting.
COMMISSION RECOMMENDATION AND INPUT
No commission recommendation or input is associated with this action.
CEQA
Not a Project, File No. PP17-004, Government Funding Mechanism or Fiscal Activity with no commitment to a specific project which may result in a potentially significant physical impact on the environment.
PUBLIC SUBSIDY REPORTING
This item does not include a public subsidy as defined in section 53083 or 53083.1 of the California Government Code or the City’s Open Government Resolution.
/s/
KIP HARKNESS
Deputy City Manager
For questions, please contact Erica Garaffo, Assistant to the City Manager, at [email protected].