CITY COUNCIL ACTION REQUEST
Department(s):
Finance
CEQA:
Categorically exempt, File
No. ER23-151, CEQA
Guidelines Section 15301,
Existing Facilities.
Coordination:
City Attorney’s Office; City
Manager’s Budget Office;
Department of Transportation
Dept. Approval:
/s/
Rick Bruneau
Council District(s):
Citywide
CMO Approval:
8/1/23
SUBJECT: ACTIONS RELATED TO THE PURCHASE ORDERS WITH BAYSCAPE MANAGEMENT, INC. AND BRIGHTVIEW LANDSCAPE SERVICES, INC. FOR
LANDSCAPE RENOVATION AND REPAIR SERVICES
RECOMMENDATION:
Adopt a resolution authorizing the City Manager or designee to:
a) Negotiate and execute purchase orders with Bayscape Management Inc. dba Bayscape Landscape Management (San José, CA) to extend services for up to two additional one-year option terms for a total of six options through August 20, 2025, subject to the appropriation of funds; and b) Negotiate and execute purchase orders with Brightview Landscape Services, Inc. (Blue Bell, PA) to extend services for up to two additional one-year option terms for a total of six options through August 20, 2025, subject to the appropriation of funds.
Desired Outcome: Authorizing the City Manager to take this action allows the City to continue to receive landscape renovation and repair services.
BASIS FOR RECOMMENDATION:
The Department of Transportation is responsible for overseeing landscaping services at various City locations including special district areas. The services required include renovation, planting, watering, weeding, fertilizing, and irrigation repair as necessary to maintain various City landscapes. As a result of a competitive solicitation, the initial award for these services was approved by City Council on December 5, 20171 to Bayscape Landscape Management and Brightview Landscape Services, Inc. with the last option expiring February 20, 2023. The last option was further extended through August 20, 2023, under the City Manager’s authority.
Staff had been working on developing a new solicitation for the services. Those efforts were suspended when the state enacted Senate Bill 1383 into law so staff can review and understand its provisions. Senate Bill 1383 created new regulations that impact the procurement of recycled organic products, such as compost, mulch, and materials used in landscaping services. City staff have reviewed how those regulations will affect City processes and bidding requirements and are now in a position to resume efforts on the new competitive solicitation. The landscaping services solicitation currently in development will incorporate requirements needed to comply with Senate Bill 1383. Approval of this recommendation will ensure the City continues to receive these services with minimal impact to operations pending the completion of the new solicitation.
Commission Recommendation/Input: There is no commission recommendation or input associated with this action.
1 December 2017, Resolution: https://records.sanjoseca.gov/Resolutions/78434.pdf
COUNCIL AGENDA: 8/15/23
FILE: 23-1024
ITEM: 2.13
COST AND FUNDING SOURCE:
* The 2023-2024 Adopted Operating Budget was approved on June 13, 2023 and adopted on June 20, 2023 by the City Council.
Fund #
Appn #
Appn. Name
Total Appn.
Amt. for
Recommendation
2023-2024 Proposed
Budget Page*
Last Budget Action
(Date, Ord. No)
001 0512
NP-Equip Dept of
Transportation $23,701,906 $200,000 751 6/20/23, 30933
368 0512
NP-Equip Dept of
Transportation $1,016,200 $200,000 751 6/20/23, 30933
446 0512
NP-Equip Dept of
Transportation $3,493,011 $200,000 751 6/20/23, 30933
FOR QUESTIONS CONTACT: Albie Udom, Deputy Director of Finance – Purchasing & Risk Management, at [email protected].