TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: August 22, 2023
SUBJECT: Retroactive Approval of Multiple Special Events Sponsored by Council District 6 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events
Recommendation
As recommended by the Rules and Open Government Committee on August 16, 2023:
(a) Retroactively approve the Movie Nights and Jazz Concerts at Arena Green Park, the Municipal Rose Garden, and Rosemary Gardens Park scheduled on July 8, July 15, August 5, and August 12, 2023 as City Council sponsored Special Events and approve the expenditure of funds; and
(b) Approve and accept donations from various individuals, businesses, or community groups to support the events.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Davis)
[Rules Committee referral 8/16/2023 - Item B.2]
COUNCIL AGENDA: 8/22/2023
ITEM: 2.15
FILE NO: 23-1140
RULES COMMITTEE AGENDA:
ITEM:
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Dev Davis
District 6
SUBJECT: SEE BELOW DATE: 08/01/2023
APPROVED:
S
UBJECT: RETROACTIVE APPROV AL OF MOVIE NIGHT AND JAZZ CONCERT EVENTS SPONSORED BY COUNCIL DISTRICT 6 AS CITY COUNCIL
SPONSORED SPECIAL EVENT S TO EXPEND CITY FUNDS AND
ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR THE
EVENT
RE
COMMENDATION
1. R
etroactively approve Movie Nights and Jazz Concerts at Arena Green Park, The Municipal Rose Garden, and Rosemary Gardens Park, that were scheduled on July 8, July 15, August 5, and August 12 as City Council sponsored Special Events and approve the expenditure of funds.
2. Retroactively approve and accept donations from various individuals, businesses or community groups that supported the events.
3. Place the item on the August 22, 2023, Council Agenda for action.
B
ACKGROUND
O
n February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
M
ovie Night events were held on July 15, August 5, and August 12, 2023, at 343 W. St. John Street, 1649 Naglee Avenue, and 161 Sonora Avenue. Jazz Concerts were held on July 8, 2023, at 1649 Naglee Avenue. The events were sponsored by Councilmember Dev Davis. These special events were an opportunity for residents to interact with each other and attend a park in District 6. The events were free and open to the public. 8/16/23
B.2
HONORABLE MAYOR AND CITY COUNCIL
August 1, 2023
Subject: Movie Night
Rev 08/2021
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Dev Davis will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 6, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the August 16, 2023, Rules Committee Agenda and the August 22, 2023, City Council Agenda.
CEQA
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.