Councilmember
Batra
Packet Contents
Norms Exercise Worksheet
CED Committee Work Plan
PSFSS Committee Work Plan
Attachment: Norms Exercise Worksheet
Background:
Norms are informal standards that help us understand how to interact with others in a given social setting. Norms can vary across different contexts—the norms we use to interact with family members, friends and work colleagues can all be different. The purpose of this exercise is for the City Council to collectively identify a set of norms that can help promote productive working relationships among councilmembers and support the conduct of effective and efficient City Council meetings.
Exercise:
Councilmembers will be broken up into four small groups. Within your group, please develop a list of norms that you believe are important for the City Council. The below menu of norms is provided to help start the discussion, but these are only suggestions—some of them may not apply and there may be other important norms that are missing from this list. After each group has developed a list of norms, the full Council will reconvene and each group will share its list.
Menu of Norms:
• Treat others with respect
• Respect each member’s role as a
representative of their constituents
• Be honest
• Be patient
• Be compassionate
• Be collaborative where possible
• Try to maintain positive relationships
with colleagues
• Debate the issues, not motives
• Try to assume good intent
• Be a good listener
• Do not interrupt while others are
speaking
• Welcome public participation
• Be attentive during public comment
• Be mindful of equity considerations
• Be respectful of others’ time
• Be succinct
• Value good questions
• Be willing to question assumptions
• Try to maintain a positive tone
• Come to meetings prepared
• Try to ask clarifying questions of staff
offline before the meeting, time
permitting
• Confidentiality
Other Norm Ideas:
___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________
RULES COMMITTEE: 08/02/2023
ITEM: B.2
TO: RULES AND OPEN GOVERNMENT FROM: Mayor Matt Mahan
COMMITTEE Chair Pam Foley
SUBJECT: COMMUNITY AND ECONOMIC DATE: May 15, 2023
DEVELOPMENT COMMITTEE
WORK PLAN
Approved Date 06/26/2023
Approved Date 06/26/2023
RECOMMENDATION
a) Approve the Community and Economic Development Committee Work Plan for the period of August through December 2023 and setting its meeting schedule on the fourth Monday of each month at 1:30 p.m. in the City Council Chambers.
b) Accept the draft Community and Economic Development Committee Work Plan for the period of January through June 2024.
COMMITTEE MEMBERS: STAFF:
PAM FOLEY, CHAIR ROSALYNN HUGHEY, CITY MANAGER’S OFFICE OMAR TORRES, VICE CHAIR JOHNNY PHAN, CITY ATTORNEY’S OFFICE ROSEMARY KAMEI, MEMBER MICHAEL LOMIO, MAYOR’S OFFICE
PETER ORTIZ, MEMBER YASMIN JOHNSON, CITY CLERK’S OFFICE
ARJUN BATRA, MEMBER
MISSION STATEMENT:
To manage the growth and change of the City of San José in order to encourage a strong economy, create and preserve healthy neighborhoods, ensure a diverse range of housing and employment opportunities, and encourage a diverse range of arts, cultural, and entertainment offerings.
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 2
COMMUNITY AND ECONOMIC DEVELOPMENT
COMMITTEE WORK PLAN
August - December 2023
AUGUST 28, 2023
1. Economic Development Activities Quarterly Status Report.
Purpose: Provide a verbal quarterly status report on recent announcements, significant accomplishments, and upcoming events related to economic development. (Economic Development and Cultural Affairs)
2. Development Services Process Improvements and Dashboard Semi-Annual Status Report.
Purpose: Provide a semi-annual status report on the Development Services Process Improvements and Dashboard.
(Planning, Building and Code Enforcement/Public Works/Fire)
3. Citywide Planning Activities Semi-Annual Status Report.
Purpose: Provide a semi-annual status report on Citywide planning activities, including Urban Village planning, Aligning Zoning with the General Plan, and changing the General Plan land use designation for mobilehome parks to a Mobilehome Park land use designation.. (Planning, Building and Code Enforcement/Housing/City Manager – Office of Emergency Management)
4. Market Ready Urban Village Status Report.
Purpose: Provide a status report on real estate market ready Urban Villages, including recommendation on which “Market Rate Village” to initiate a planning process. (Planning, Building and Code Enforcement)
SEPTEMBER 25, 2023
1. Housing and Community Development Commission Annual Accomplishments Report and Work Plan.
Purpose: Provide the Housing and Community Development Commission Annual Accomplishments Report for Fiscal Year 2022-2023 and the Work Plan for Fiscal Year 2023- 2024 to comply with the City Municipal Code pertaining to Boards and Commissions. (Housing)
2. Arts Commission Annual Report and Work Plan.
Purpose: Provide the Arts Commission Annual Report for Fiscal Year 2022-2023 and the Work Plan for Fiscal Year 2023-2024 to comply with the City Municipal Code pertaining to Boards and Commissions.
(Economic Development and Cultural Affairs)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 3
3. Team San José Semi-Annual Status Report.
Purpose: Provide a semi-annual status report on the performance and activities of Team San José.
(Economic Development and Cultural Affairs)
4. Housing Department’s Performance Measures Audit Report.
Purpose: Provide a report on the Housing Department’s performance measures audit. (City Auditor)
5. Rent Stabilization Program Strategic Plan Status Report.
Purpose: Provide a status report on the draft Rent Stabilization Program Strategic Plan including Apartment Rent Ordinance, Mobilehome Rent Ordinance, Tenant Protection Ordinance, Ellis Act Ordinance, and goals and objectives for the program over the coming years. (Housing)
OCTOBER 23, 2023
1. Economic Development Activities Quarterly Status Report.
Purpose: Provide a verbal quarterly status report on recent announcements, significant accomplishments, and upcoming events related to economic development. (Economic Development and Cultural Affairs)
2. Development Permitting for Residential Additions or Alterations Audit Report.
Purpose: Provide a report on the development permitting for residential additions or alterations audit.
(City Auditor)
3. Soft Story Seismic Retrofit Policy Status Report.
Purpose: Provide a status report on the Soft Story Seismic Retrofit Policy. (Planning, Building and Code Enforcement/Housing/City Manager – Emergency Management)
4. Anti-Displacement Tenant Preference and Neighborhood Tenant Preference for Affordable Housing Status Report.
Purpose: Provide a status report on the proposed Anti-Displacement Tenant preference and the proposed Neighborhood Tenant preference, including a draft program framework that helps prioritize applicants for City-supported affordable housing and mitigate the likelihood of low- income renters’ displacement.
(Housing)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 4
NOVEMBER 27, 2023
1. Team San José and Convention and Visitors Annual Performance Audit Report.
Purpose: Provide a report on the annual performance of Team San José and Convention and Visitors audit.
(City Auditor)
2. Local/Small Business Contracting Participation Annual Report.
Purpose: Provide an annual report on City contracting with local and small businesses for Fiscal Year 2022-2023.
(Public Works/Finance)
3. Berryessa Flea Market Status Report.
Purpose: Provide a status report on the Berryessa Flea Market entitlement process, as well as the Flea Market Advisory Group and Vendor Transition Fund, consistent with City Council direction provided in June 2021.
(Planning, Building, and Code Enforcement/Economic Development and Cultural Affairs)
4. Citywide Residential Anti-Displacement Strategy Status Report.
Purpose: Provide a status report on the Citywide Residential Anti-Displacement Strategy, including information on housing preservation options and proposed priorities for preservation program development, consistent with the City Council direction provided on April 25, 2023. (Housing)
DECEMBER 25, 2023 – MEETING CANCELLED
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 5
DRAFT
COMMUNITY AND ECONOMIC DEVELOPMENT
COMMITTEE WORK PLAN
January - June 2024
JANUARY 22, 2024
1. Real Estate Services Division Activities Annual Report.
Purpose: Provide an annual report on the activities of the Real Estate Services Division, including surplus land sales leasing activities, and City-owned vacant lands for Fiscal Year 2022- 2023.
(Economic Development and Cultural Affairs)
2. Downtown West Community Benefits Status Report.
Purpose: Provide a status report on Downtown West Community Benefits, including the programs funded by the initial community benefit payments to the City generated by the Downtown West project.
(Economic Development and Cultural Affairs/Housing/Library)
3. COVID-19 Recovery Task Force Report Implementation Status Report.
Purpose: Provide a status report on the implementation of the COVID-19 Recovery Task Force Report recommendations.
(City Manager)
FEBRUARY 26, 2024
1. Economic Development Activities Quarterly Status Report.
Purpose: Provide a verbal quarterly status report on recent announcements, significant accomplishments, and upcoming events related to economic development. (Economic Development and Cultural Affairs)
2. Development Services Process Improvements and Dashboard Semi-Annual Status Report.
Purpose: Provide a semi-annual status report on the Development Services Process Improvements and Dashboard.
(Planning, Building and Code Enforcement/Public Works/Fire)
3. Citywide Planning Activities Semi-Annual Status Report.
Purpose: Provide a semi-annual status report on Citywide planning activities, including Urban Village planning and Aligning Zoning with the General Plan. (Planning, Building and Code Enforcement)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 6
4. Housing Catalyst Team Work Plan Status Report.
Purpose: Provide a status report on the work to implement the Housing Catalyst Team Work Plan.
(Planning, Building, and Code Enforcement/Housing/Economic Development and Cultural Affairs)
MARCH 25, 2024
1. Team San José Semi-Annual Status Report.
Purpose: Provide a semi-annual status report on the performance and activities of Team San José.
(Economic Development and Cultural Affairs)
2. Development Fee Framework Status Report.
Purpose: Provide a status report on the creation and implementation of the Development Fee Framework including the consideration of the analysis of the Parks Development Impact Fee Study.
(Economic Development and Cultural Affairs/Parks, Recreation and Neighborhood Services/Housing)
3. Housing Stabilization and Eviction Prevention Status Report.
Purpose: Provide a status report on housing stabilization and eviction prevention efforts to resolve active and potential unlawful detainer (eviction) court cases by preventing unnecessary forced evictions involving unpaid rent and promoting housing stability. (Housing)
APRIL 22, 2024
1. Economic Development Activities Quarterly Status Report.
Purpose: Provide a verbal quarterly status report on recent announcements, significant accomplishments, and upcoming events related to economic development. (Economic Development and Cultural Affairs)
2. Business Development Division Activities Annual Report.
Purpose: Provide an annual report on the activities of the Business Development Division, including small business assistance, COVID-19 Pandemic Community and Economic Recovery efforts, corporate engagement, development facilitation, and emerging trends in business sectors. (Economic Development and Cultural Affairs)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 7
3. Work2future Activities Annual Report.
Purpose: Provide an annual report on work2future activities and accomplishments in support of job seekers and employers.
(Economic Development and Cultural Affairs)
MAY 20, 2024 – SPECIAL MEETING DATE
1. Lease and Asset Management System Status Report.
Purpose: Provide a status report on the Lease and Asset Management System project for effective management of leases, property ownership, maintenance, and comprehensive tracking of real estate assets.
(Economic Development and Cultural Affairs/Information Technology)
2. Downtown and Regional Wayfinding Status Report.
Purpose: Provide a status report on Downtown and Regional Wayfinding efforts. (Transportation/Economic Development and Cultural Affairs)
3. Disability Services and Community Engagement Work Plan Annual Report.
Purpose: Provide an annual report on the Disability Services and Community Engagement Work Plan, including policies and initiatives implemented to improve accessibility for City staff and the residents of San José.
(City Manager – Office of Administration, Policy, and Intergovernmental Services)
4. City-wide Community Engagement Framework Annual Report.
Purpose: Provide an annual report on the City’s community engagement activities, including the use of on-call consultants and community-based organizations by departments and City Council offices.
(City Manager)
JUNE 24, 2024
1. Downtown Annual Progress Report.
Purpose: Provide an annual downtown progress report, including business and economic development, public life, and arts and cultural initiatives. (Economic Development and Cultural Affairs)
2. Foreign Trade Zone 18 and Sister Cities Program Status Report.
Purpose: Provide a status report on the City-managed Foreign Trade Zone and the Sister Cities Program.
(Economic Development and Cultural Affairs)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 8
3. Moderate-Income Housing Strategy Status Report.
Purpose: Provide a status report on the Moderate-Income Housing Strategy and preliminary findings.
(Housing)
4. Measure E Real Property Transfer Tax Refund for Qualifying Nonprofit Real Property Transfers Pilot Program Status Report.
Purpose: Provide a status report on the Measure E Real Estate Transfer Tax Refund for Qualifying Nonprofit Real Property Transfer Pilot Program, including any recommendations to end the pilot or establish a formal program.
(Housing)
RULES APPROVED: 8/2/2023
ITEM: B.10
AUGUST 17, 2023
1. Fourth Quarter Financial Reports for Fiscal Year 2022-2023.
Purpose: Provide fourth quarter (period ending June 30, 2023) financial reports in the areas of Debt Management, Investment Management, Revenue Management, and Purchasing and Risk Management.
(Finance)
2. Police Department Recruitment and Hiring Activity Annual Report.
Purpose: Provide an annual report on Police Department sworn and communications personnel recruitment and hiring activity for Fiscal Year 2022-2023, including recruiting climate, communication/ marketing activities and analysis, qualified applicant pool diversity, resignation data, and sworn demographic data by rank.
(Police)
[DEFERRED TO THE SEPTEMBER 21, 2023 COMMITTEE MEETING]
3. Fireworks Ordinance Work Plan Status Report.
Purpose: Provide a status report on the implementation of the Fireworks Ordinance Work Plan post-Fourth of July 2023.
(Fire)
4. Recruitment, Hiring, and Retention Strategies Quarterly Status Report.
Purpose: Provide a quarterly status report on recruitment, hiring, and retention strategies. (Human Resources)
[DEFERRED TO THE SEPTEMBER 21, 2023 COMMITTEE MEETING]
PUBLIC SAFETY, FINANCE AND STRATEGIC SUPPORT
COMMITTEE WORK PLAN
August - December 2023
UPDATED: 8/21/2023
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Public Safety, Finance and Strategic Support Committee Work Plan Page: 2
SEPTEMBER 21, 2023
1. Police Department Operations and Performance Bi-Monthly Status Report.
Purpose: Provide a verbal bi-monthly status report on Police Department operations and performance in the areas of city-wide crime statistics, crime trends, emerging issues, gender- based violence, police redistricting efforts, the effectiveness of the GHOST (Gun & Hazardous Offender Suppression Team) unit and other matters of interest, as needed. (Police)
2. San José Police Department Gender Action Plan Status Report.
Purpose: Provide a status report on the San José Police Department Gender Action Plan prepared by the Social Justice and Innovation Research Lab of Florida State University. (Police)
3. Workers’ Compensation Program Annual Report.
Purpose: Provide an annual report on the City’s efforts to contain workers’ compensation costs and reduce claims for the Workers’ Compensation Program by focusing on wellness, health, and safety through the end of Fiscal Year 2022-2023.
(Human Resources)
4. City Manager’s Office of Emergency Management Work Plan Priorities Annual Report.
Purpose: Provide an annual report on the City Manager’s Office of Emergency Management Work Plan priorities for Fiscal Year 2022-2023, including an update on efforts to improve resiliency in responding to disasters.
(City Manager – Emergency Management)
5. Police Department Recruitment and Hiring Activity Annual Report.
Purpose: Provide an annual report on Police Department sworn and communications personnel recruitment and hiring activity for Fiscal Year 2022-2023, including recruiting climate, communication/ marketing activities and analysis, qualified applicant pool diversity, resignation data, and sworn demographic data by rank.
(Police)
[DEFERRED FROM THE AUGUST 17, 2023 COMMITTEE MEETING]
6. Recruitment, Hiring, and Retention Strategies Quarterly Status Report.
Purpose: Provide a quarterly status report on recruitment, hiring, and retention strategies. (Human Resources)
[DEFERRED FROM THE AUGUST 17, 2023 COMMITTEE MEETING]
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Public Safety, Finance and Strategic Support Committee Work Plan Page: 3
OCTOBER 19, 2023
1. Bi-Monthly Financial Report for July/August 2023.
Purpose: Provide a Bi-Monthly Financial Report on actual revenues and expenditures as compared to the 2023-2024 Budget for the two months ending August 2023. (City Manager – Budget/Finance)
2. Fire Department Staffing, Recruitment, Hiring and Bilingual Services Annual Report.
Purpose: Provide an annual report on Fire Department sworn personnel staffing, recruitment, and hiring activity for Fiscal Year 2022-2023 and the status of sworn bilingual services in Fiscal Year 2022-2023.
(Fire)
3. Innovation and Technology Projects Bi-Annual Status Report.
Purpose: Provide a verbal status report on innovation and technology projects, highlighting the condition of efforts, initiatives at risk along with mitigation steps, and completed projects. (Information Technology)
4. Response to the Investigations of Police Misconduct in San José Report by Moeel, Lah, Fakhoury, LLP.
Purpose: Provide a report responding to the Investigations of Police Misconduct in San José report by Moeel, Lah, Fakhoury, LLP. (City Manager/Independent Police Auditor)
NOVEMBER 16, 2023
1. First Quarter Financial Reports for Fiscal Year 2023-2024.
Purpose: Provide first quarter (period ending September 30, 2023) financial reports in the areas of Debt Management, Investment Management, Revenue Management, and Purchasing and Risk Management.
(Finance)
2. Police Department Operations and Performance Bi-Monthly Status Report.
Purpose: Provide a verbal bi-monthly status report on Police Department operations and performance in the areas of city-wide crime statistics, crime trends, emerging issues, police redistricting efforts, recruitment and hiring activity, and other matters of interest, as needed. (Police)
3. Recruitment, Hiring, and Retention Strategies Quarterly Status Report.
Purpose: Provide a quarterly status report on recruitment, hiring, and retention strategies. (Human Resources)
4. Non-Management Employee Appraisals Audit Report.
Purpose: Provide a report on the non-management employee appraisals audit. (City Auditor)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Public Safety, Finance and Strategic Support Committee Work Plan Page: 4
DECEMBER 7, 2023 – SPECIAL MEETING DATE
1. Bi-Monthly Financial Report for September/October 2023.
Purpose: Provide a Bi-Monthly Financial Report on actual revenues and expenditures as compared to the Fiscal Year 2023-2024 Budget for the four months ending October 2023. (City Manager – Budget/Finance)
2. Retirement Plans Investments Annual Report.
Purpose: Provide an annual report on pension and healthcare investment performance for the Police and Fire Department Retirement Plan (P&F Plan) and the Federated City Employees’ Retirement System (Federated System) for Fiscal Year 2022-2023. (Retirement Services)
3. Violence Prevention Service Models Status Report.
Purpose: Provide a status report on violence prevention service models employed by other local government agencies.
(City Manager)
4. Language Accessibility Audit Report.
Purpose: Provide a report on the language accessibility audit. (City Auditor)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Public Safety, Finance and Strategic Support Committee Work Plan Page: 5
JANUARY 18, 2024 – MEETING CANCELLED
FEBRUARY 15, 2024
1. Second Quarter Financial Reports for Fiscal Year 2023-2024.
Purpose: Provide second quarter (period ending December 31, 2023) financial reports in the areas of Debt Management, Investment Management, Revenue Management, and Purchasing and Risk Management.
(Finance)
2. Police Department Operations and Performance Bi-Monthly Status Report.
Purpose: Provide a verbal bi-monthly status report on Police Department operations and performance in the areas of city-wide crime statistics, crime trends, emerging issues, police redistricting efforts, recruitment and hiring activity, and other matters of interest, as needed. (Police)
3. City of San José Investment Policy Annual Review.
Purpose: Provide an annual review of the City of San José Investment Policy. (Finance)
MARCH 21, 2024
1. Gender-Based Violence Annual Report.
Purpose: Provide an annual report on the City’s efforts to address Gender-Based Violence, including an update on efforts to address sexual assault and domestic violence. (Police)
2. Innovation and Technology Projects Bi-Annual Status Report.
Purpose: Provide a verbal status report on innovation and technology projects, highlighting the condition of efforts, initiatives at risk along with mitigation steps, and completed projects. (Information Technology)
3. Recruitment, Hiring, and Retention Strategies Quarterly Status Report.
Purpose: Provide a verbal quarterly status report on recruitment, hiring, and retention strategies. (Human Resources)
DRAFT
PUBLIC SAFETY, FINANCE AND STRATEGIC SUPPORT
COMMITTEE WORK PLAN
January – June 2024
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Public Safety, Finance and Strategic Support Committee Work Plan Page: 6
APRIL 18, 2024
1. Bi-Monthly Financial Report for January/February 2024.
Purpose: Provide a Bi-Monthly Financial Report on actual revenues and expenditures as compared to the 2023-2024 Budget for the eight months ending February 2024. (City Manager – Budget/Finance)
2. Police Department Operations and Performance Bi-Monthly Status Report.
Purpose: Provide a verbal bi-monthly status report on Police Department operations and performance in the areas of city-wide crime statistics, crime trends, emerging issues, and other matters of interest, as needed, with a focus on police redistricting efforts, violent and gang- related crime data by the San José Youth Empowerment Alliance Opportunity Neighborhoods. (Police)
3. Fire Department Operations Annual Report.
Purpose: Provide an annual report on Fire Department call volumes and emergency response times performance metrics.
(Fire)
4. Fire Department Emergency Medical Services Annual Report.
Purpose: Provide an annual report on Fire Department Emergency Medical Services delivery. (Fire)
MAY 16, 2024
1. Third Quarter Financial Reports for Fiscal Year 2023-2024.
Purpose: Provide third quarter (period ending March 31, 2024) financial reports in the areas of Debt Management, Investment Management, Revenue Collection, and Purchasing and Risk Management.
(Finance)
2. Police Department Reform and Operational Improvement Recommendations Annual Report.
Purpose: Provide an annual report on the recommendations for reform and operational improvement being tracked by the Police Department.
(Police)
3. Suicide Prevention Policy Annual Report.
Purpose: Provide an annual report on the City’s Suicide Prevention Policy for 2023, including an update on the issue of suicide prevention and strategies to further promote the policy. (Human Resources/City Manager – Administration, Policy, and Intergovernmental Relations/ City Manager – Communications)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Public Safety, Finance and Strategic Support Committee Work Plan Page: 7
JUNE 20, 2024
1. Bi-Monthly Financial Report for March/April 2024.
Purpose: Provide a Bi-Monthly Financial Report on actual revenues and expenditures as compared to the 2023-2024 Budget for the ten months ending April 2024. (City Manager – Budget/Finance)
2. Police Department Operations and Performance Bi-Monthly Status Report.
Purpose: Provide a verbal bi-monthly status report on Police Department operations and performance in the areas of city-wide crime statistics, crime trends, emerging issues, police redistricting efforts, recruitment and hiring activity, and other matters of interest, as needed. (Police)
3. Recruitment, Hiring, and Retention Strategies Quarterly Status Report.
Purpose: Provide a quarterly status report on recruitment, hiring, and retention strategies. (Human Resources)
4. Advancing Racial Equity through Culture and Practice Annual Report.
Purpose: Provide an annual report on the Office of Racial Equity's efforts towards advancing racial equity through cultural, practice, inclusion and belonging, including the status of Welcoming San Jose Plan strategies.
(City Manager – Racial Equity)
Councilmember
Candelas
Packet Contents
Norms Exercise Worksheet
NSE Committee Work Plan
T&E Committee Work Plan
Attachment: Norms Exercise Worksheet
Background:
Norms are informal standards that help us understand how to interact with others in a given social setting. Norms can vary across different contexts—the norms we use to interact with family members, friends and work colleagues can all be different. The purpose of this exercise is for the City Council to collectively identify a set of norms that can help promote productive working relationships among councilmembers and support the conduct of effective and efficient City Council meetings.
Exercise:
Councilmembers will be broken up into four small groups. Within your group, please develop a list of norms that you believe are important for the City Council. The below menu of norms is provided to help start the discussion, but these are only suggestions—some of them may not apply and there may be other important norms that are missing from this list. After each group has developed a list of norms, the full Council will reconvene and each group will share its list.
Menu of Norms:
• Treat others with respect
• Respect each member’s role as a
representative of their constituents
• Be honest
• Be patient
• Be compassionate
• Be collaborative where possible
• Try to maintain positive relationships
with colleagues
• Debate the issues, not motives
• Try to assume good intent
• Be a good listener
• Do not interrupt while others are
speaking
• Welcome public participation
• Be attentive during public comment
• Be mindful of equity considerations
• Be respectful of others’ time
• Be succinct
• Value good questions
• Be willing to question assumptions
• Try to maintain a positive tone
• Come to meetings prepared
• Try to ask clarifying questions of staff
offline before the meeting, time
permitting
• Confidentiality
Other Norm Ideas:
___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________
AGENDA: 08/09/2023
ITEM: B.7
TO: RULES AND OPEN GOVERNMENT FROM: Mayor Matt Mahan
COMMITTEE Chair Dev Davis
SUBJECT: NEIGHBORHOOD SERVICES DATE:
AND EDUCATION COMMITTEE
WORK PLAN
Approved Date 8/2/23
Approved Date 8/2/23
RECOMMENDATION
a) Approve the Neighborhood Services and Education Committee Work Plan for the period of August through December 2023 and setting its meeting schedule on the second Thursday of each month at 1:30 p.m. in the City Council Chambers.
b) Accept the draft Neighborhood Services and Education Committee Work Plan for the period of January through June 2024.
COMMITTEE MEMBERS: STAFF:
DEV DAVIS, CHAIR ANGEL RIOS, JR., CITY MANAGER’S OFFICE PETER ORTIZ, VICE CHAIR KARIN MURABITO, CITY ATTORNEY’S OFFICE BIEN DOAN, MEMBER MACKENZIE MOSSING, MAYOR’S OFFICE
OMAR TORRES, MEMBER TONI TABER, CITY CLERK’S OFFICE
DOMINGO CANDELAS, MEMBER
MISSION STATEMENT:
To serve, foster, and strengthen the community by providing access to lifelong learning, opportunities to enjoy life, and preserving and stewarding healthy neighborhoods.
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Neighborhood Services and Education Committee Work Plan Page: 2
NEIGHBORHOOD SERVICES AND EDUCATION
COMMITTEE WORK PLAN
August - December 2023
AUGUST 10, 2023
1. Library and Education Commission Annual Report and Work Plan.
Purpose: Provide an annual report on the Library and Education Commission’s accomplishments for Fiscal Year 2022-2023 and work plan for Fiscal Year 2023-2024, to comply with the City Municipal Code pertaining to Boards and Commissions. (Library)
2. San Jose Learns Program Annual Report.
Purpose: Provide an annual report on the implementation of the San Jose Learns expanded learning program for youth in grades K-3 in partnership with local school districts, as well as a review of the program’s accomplishments over a five-year assessment period. (Library)
SEPTEMBER 14, 2023
1. Children and Youth Services Master Plan Status Report.
Purpose: Provide a status report on the Children and Youth Services Master Plan. (City Manager/Library/ Parks, Recreation and Neighborhood Services)
2. Youth Commission’s Annual Report and Work Plan.
Purpose: Provide an annual report on the Youth Commission’s accomplishments for Fiscal Year 2022-2023 and work plan for Fiscal Year 2023-2024, to comply with the City Municipal Code pertaining to Boards and Commission.
(Library)
3. Senior Commission and Parks and Recreation Commission Work Plans.
Purpose: Provide a report on the work plans for Senior Commission and Parks and Recreation Commission for Fiscal Year 2023-2024, to comply with the City Municipal Code pertaining to Boards and Commissions.
(Parks, Recreation and Neighborhood Services)
4. Neighborhood Center Partner Program Annual Report.
Purpose: Provide an annual report on the Neighborhood Center Partner Program work plan recommendations and audit implementation.
(Parks, Recreation and Neighborhood Services)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Neighborhood Services and Education Committee Work Plan Page: 3
OCTOBER 12, 2023
1. BeautifySJ – Neighborhood Blight Reduction Status Report.
Purpose: Provide a status report on BeautifySJ – Neighborhood Blight Reduction evaluation plan and results for graffiti, litter removal, illegal dumping, and Dumpster Days. (Parks, Recreation and Neighborhood Services)
2. Park Ranger Annual Report.
Purpose: Provide an annual report on Park Ranger program including updates on programming and hiring efforts.
(Parks, Recreation and Neighborhood Services)
3. Flavored Tobacco Ban and Nitrous Oxide Status Report.
Purpose: Provide a status report on the Flavored Tobacco Ban and Nitrous Oxide work plan. (Planning, Building and Code Enforcement)
NOVEMBER 9, 2023
1. Education and Digital Literacy Annual Report.
Purpose: Provide an annual report on Education and Digital Literacy for Fiscal Year 2022- 2023, including program outcomes and progress toward implementation of quality standards. (Library/Parks, Recreation and Neighborhood Services)
2. Park Impact Ordinance and Parkland Dedication Ordinance Fees and Capital Improvement Program Annual Report.
Purpose: Provide an annual report on Park Impact Ordinance and Parkland Dedication Ordinance Fees for 2022-2023and Parks, Recreation and Neighborhood Services Department’s Capital Improvement Program.
(Parks, Recreation and Neighborhood Services)
3. Community Plan to End Homelessness 2020-2025 San José Report.
Purpose: Provide a report on the City of San José implementation plan to lay out the vision for the City’s support of the Community Plan to End Homelessness 2020-2025 and initial discussion of City engagement for the next regional plan.
(City Manager/Economic Development and Cultural Affairs/Housing/Library/Parks, Recreation and Neighborhood Services)
4. Resilience Corps Climate Change Pathway Status Report.
Purpose: Provide a status report on the Resilience Corps Climate Change Pathway including outcomes, success metrics and hiring updates.
(Parks, Recreation and Neighborhood Services)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Neighborhood Services and Education Committee Work Plan Page: 4
DECEMBER 14, 2023
1. Animal Care and Services Annual Report.
Purpose: Provide an annual report on the Animal Care and Services Division’s accomplishments for Fiscal Year 2022-2023.
(Public Works)
2. Neighborhoods Commission Status Report.
Purpose: Provide a status report on the membership, structure, and future of the Neighborhoods Commission and coordination with the Citywide Community Engagement Framework effort (Parks, Recreation and Neighborhood Services/City Manager)
3. Lived In Recreational Vehicle Census and Status Report.
Purpose: Provide a status report of the survey and census of individuals experiencing homelessness who live in recreational vehicles.
(Housing/Parks, Recreation and Neighborhood Services)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Neighborhood Services and Education Committee Work Plan Page: 5
DRAFT
NEIGHBORHOOD SERVICES AND EDUCATION
COMMITTEE WORK PLAN
January - June 2024
JANUARY 11, 2024 – MEETING CANCELLED
FEBRUARY 8, 2024
1. College and Career Readiness Status Report.
Purpose: Provide a status report on the College and Career Readiness program and the Citywide logic model.
(Library/Parks, Recreation and Neighborhood Services/Economic Development and Cultural Affairs)
2. Citywide Sustainable Park Maintenance Status Report.
Purpose: Provide a status report on citywide sustainable park maintenance, including current service levels and areas of improvement.
(Parks, Recreation and Neighborhood Services)
3. Parks, Recreation and Neighborhood Services Community Impact Annual Report.
Purpose: Provide an annual report on Parks, Recreation and Neighborhood Services Community Impact, including the transition of programming from cost recovery to equitable access for Fiscal Year 2022- 2023.
(Parks, Recreation and Neighborhood Services)
4. Code Enforcement Annual Report.
Purpose: Provide an annual report on Code Enforcement Division’s accomplishments for Fiscal Year 2022-2023.
(Planning, Building and Code Enforcement)
5. Police Activities League (PAL) Status Report.
Purpose: Provide a status report on the PAL partnership, programs, and services. (Parks, Recreation and Neighborhood Services/Police)
MARCH 14, 2024
1. Family Camp Status Report.
Purpose: Provide a status report on Family Camp in advance of the 2024 season. (Parks, Recreation and Neighborhood Services)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Neighborhood Services and Education Committee Work Plan Page: 6
2. San José Youth Empowerment Alliance, Bringing Everyone’s Strengths Together, Safe Summer Initiative Grant, and Youth Intervention Services Programs Annual Report.
Purpose: Provide an annual report on the San José Youth Empowerment Alliance (formerly the Mayor’s Gang Prevention Task Force), Bringing Everyone’s Strengths Together, Safe Summer Initiative Grant, and Youth Intervention Services programs for Fiscal Year 2022-2023. (Parks, Recreation and Neighborhood Services)
3. American Rescue Plan Spending Plan for Children and Youth Services Master Plan Status Report.
Purpose: Provide a status report on the American Rescue Plan spending plan for children and youth services master plan including programs, activities, and initiatives. (City Manager/Library/Parks, Recreation and Neighborhood Services)
APRIL 11, 2024
1. Funding Opportunities to Expand Community WiFi Status Report.
Purpose: Provide a status report on funding opportunities to expand community Wi-Fi. (Library/City Manager/Information Technology/Public Works)
2. 2022-2023 Senior Services and Age-Friendly Initiative Status Report.
Purpose: Provide a status report on the 2022-2023 Senior Services and Age-Friendly Initiative. (Parks, Recreation and Neighborhood Services)
3. Parks, Recreation and Neighborhood Services Volunteer Management Programs Annual Report.
Purpose: Provide an annual report on Parks, Recreation and Neighborhood Services volunteer management programs, accomplishments, and improvement initiatives. (Parks, Recreation and Neighborhood Services)
4. City Homelessness Programs Annual Report.
Purpose: Provide an annual report on City homelessness programs, services, housing efforts and efforts to manage impacts of homelessness on all aspects of the City. (Housing/Library/Parks, Recreation and Neighborhood Services/Public Works/Fire/Police)
MAY 9, 2024
1. Youth Commission Annual Report.
Purpose: Provide an annual report on the Youth Commission’s accomplishments for Fiscal Year 2023-2024.
(Library)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Neighborhood Services and Education Committee Work Plan Page: 7
2. 2023 Summer Youth Program Status Report.
Purpose: Provide a status report on the 2023 Summer Program, including activities and special events planned for summer 2024.
(Parks, Recreation and Neighborhood Services/Library)
JUNE 13, 2024
1. BeautifySJ Encampment Services Status Report.
Purpose: Provide a status report on the BeautifySJ Encampment Services. (Parks, Recreation and Neighborhood Services)
RULES COMMITTEE: 06/14/2023
ITEM: B.4
TO: RULES AND OPEN GOVERNMENT FROM: Mayor Matt Mahan
COMMITTEE Chair David Cohen
SUBJECT: TRANSPORTATION AND DATE: June 14, 2023
ENVIRONMENT COMMITTEE
WORK PLAN
Approved Date: June 8, 2023
Approved Date: June 8, 2023
RECOMMENDATION
a) Approve the Transportation and Environment Committee Work Plan for the period of August through December 2023 and setting its meeting schedule on the first Monday of each month at 1:30 p.m. in the Council Chambers, except for the month of September which is set on the second Monday in September at 1:30 p.m. in the Council Chambers.
b) Accept the draft Transportation and Environment Committee Work Plan for the period of January through June 2024.
COMMITTEE MEMBERS: STAFF:
DAVID COHEN, CHAIR KIP HARKNESS, CITY MANAGER’S OFFICE
DEV DAVIS, VICE CHAIR COLLEEN WINCHESTER, CITY ATTORNEY’S OFFICE PAM FOLEY, MEMBER FAYE GARCIA, MAYOR’S OFFICE
PETER ORTIZ, MEMBER YASMIN JOHNSON, CITY CLERK’S OFFICE
DOMINGO CANDELAS, MEMBER
MISSION STATEMENT:
To provide the community with safe, secure, and efficient surface and air transportation systems that support San José’s livability and economic vitality and to provide environmental leadership through policy development, program design and reliable utility services and infrastructure.
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Transportation and Environment Committee Work Plan Page: 2
TRANSPORTATION AND ENVIRONMENT
COMMITTEE WORK PLAN
August - December 2023
AUGUST 7, 2023 – MEETING CANCELLED
SEPTEMBER 11, 2023 – SPECIAL MEETING DATE
1. City Infrastructure Strategy Quarterly Status Report.
Purpose: Provide a quarterly status report on key workstreams, project highlights and any updates on key workstreams.
(City Manager)
2. Clean Energy Community Advisory Commission Annual Report and Work Plan.
Purpose: Provide the Clean Energy Community Advisory Commission Annual Report for Fiscal Year 2022-2023 and the Work Plan for August – December 2023 to comply with the City Municipal Code pertaining to Boards and Commissions.
(Community Energy)
3. Airport Commission Annual Report and Work Plan.
Purpose: Provide the Airport Commission Annual Report for Fiscal Year 2022-2023 and the Work Plan for Fiscal Year 2023-2024 to comply with the City Municipal Code pertaining to Boards and Commissions.
(Airport)
4. Integrated Waste Management Enforcement Program Audit Report.
Purpose: Provide a report on the Integrated Waste Management Enforcement Program audit. (City Auditor)
5. Long Term Trash Plan Program Status Report.
Purpose: Provide a status report on the Long-Term Trash Plan Program as required under the Municipal Regional Stormwater National Pollutant Discharge Elimination System Permit (Environmental Services)
OCTOBER 2, 2023
1. Climate Smart San José Plan Semi-Annual Report.
Purpose: Provide a semi-annual report on the Climate Smart San José plan from March 2023 through August 2023.
(Environmental Services)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Transportation and Environment Committee Work Plan Page: 3
2. Sanitary and Storm Sewer Collection System and Green Stormwater Infrastructure Status Report.
Purpose: Provide a status report on Sanitary and Storm Sewer Collection System including Green Stormwater Infrastructure.
(City Manager/Public Works/Transportation/Environmental Services)
3. Municipal Micro Grids Status Report.
Purpose: Provide a status report on Micro Grids planning, funding, and implementation efforts from March 2023 through August 2023.
(Public Works)
NOVEMBER 6, 2023
1. Coyote Corridor Study Status Report.
Purpose: Provide a status report on the Coyote Corridor Study process which is exploring flexibility on non-residential land uses on the east side of Monterey Highway, uses that would be compatible with the Agricultural and Open Space uses along the corridor. (Planning, Building and Code Enforcement)
2. Water Supply Status Report.
Purpose: Provide a status report on water supply discussions between the City of San José and regional water agencies.
(Environmental Services)
3. Nutrient Regulations Impacts on the San Jose-Santa Clara Regional Wastewater Facility Status Report.
Purpose: Provide a status report on forthcoming nutrient regulations that will require future reductions in nutrient discharges to San Francisco Bay from the Regional Wastewater Facility. (Environmental Services)
4. Municipal Regional Stormwater National Pollutant Discharge Elimination System Permit Annual Report.
Purpose: Provide an annual report on the Municipal Regional Stormwater National Pollutant Discharge Elimination System Permit.
(Environmental Services)
DECEMBER 4, 2023
1. City Infrastructure Strategy Quarterly Status Report Purpose: Provide a quarterly status report on key workstreams, project highlights and any updates on key workstreams.
(City Manager)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Transportation and Environment Committee Work Plan Page: 4
2. Electric Vehicle Fleet and Charging Infrastructure Status Report.
Purpose: Provide a status report on integrated planning, funding, and implementation efforts for electric vehicle fleet and charging infrastructure development. (Community Energy/Public Works/Transportation)
3. City Street Sweeping Performance Status Report.
Purpose: Provide a status report on the City’s street sweeping performance. (Transportation)
4. Vehicle Blight Status Report.
Purpose: Provide a status report on vehicle blight response and service improvements that enhance prioritized outcomes and resident satisfaction. (Transportation/Parks, Recreation and Neighborhood Services/Information Technology)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Transportation and Environment Committee Work Plan Page: 5
DRAFT
TRANSPORTATION AND ENVIRONMENT
COMMITTEE WORK PLAN
January – June 2024
JANUARY 1, 2024 – MEETING CANCELLED
FEBRUARY 5, 2024
1. Citywide Deferred Maintenance Infrastructure Backlog Status Report.
Purpose: Provide a status report on Citywide Deferred Maintenance Infrastructure Backlog. (Public Works)
2. Integrated Waste Management Program and Recycle Right Public Outreach Program Status Report.
Purpose: Provide a status report on the Integrated Waste Management Program, including residential and commercial garbage and recycling collection programs and the Recycle Right Public Outreach Program.
(Environmental Services)
3. Diridon Station: Airport Connector and Integrated Station Status Report.
Purpose: Provide a status report on work to rebuild an integrated Diridon Station, including the Airport Connector to the Diridon Station.
(Transportation/Airport)
4. Transportation Activities Annual Report.
Purpose: Provide an annual report on transportation funding, planning, programs, and projects of interest to the City of San José involving regional, state, and federal agencies such as the Santa Clara Valley Transportation Authority (VTA), Bay Area Rapid Transit (BART), Caltrain, Metropolitan Transportation Commission, California High Speed Rail Authority, and the State Department of Transportation (Caltrans).
(Transportation)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Transportation and Environment Committee Work Plan Page: 6
MARCH 4, 2024
1. City Infrastructure Strategy Quarterly Status Report.
Purpose: Provide a quarterly status report on key workstreams, project highlights and any updates on key workstreams.
(City Manager)
2. City-Generated Tow Services Delivery Model Status Report.
Purpose: Provide a status report on the City-Generated Tow Services Delivery Model. (Planning, Building and Code Enforcement/Police)
3. Citywide Pavement Conditions, Funding, and Maintenance Program Delivery Strategy Status Report.
Purpose: Provide a status report on Citywide pavement conditions, funding, and the maintenance program delivery strategy.
(Transportation)
4. San José-Santa Clara Regional Wastewater Facility Capital Improvement Program Annual Report.
Purpose: Provide an annual report on the San José-Santa Clara Regional Wastewater Facility Capital Improvement Program for January through December 2023. (Environmental Services/Public Works)
5. SJC Airport New Terminal Status Report.
Purpose: Provide a status report on SJC airport capital projects and preparing for a New Terminal C.
(Airport/Public Works)
APRIL 8, 2024 – SPECIAL MEETING DATE
1. San José Clean Energy Programs Roadmap Status Report.
Purpose: Provide a status report on the San José Clean Energy Programs Roadmap. (Community Energy)
2. Residential Garbage and Recycling Rates Status Report.
Purpose: Provide a status report on residential garbage and recycling rates. (Environmental Services)
3. Climate Smart San José Plan Semi-Annual Report.
Purpose: Provide a semi-annual report on the Climate Smart San José plan from September 2023 through February 2024.
(Environmental Services)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Transportation and Environment Committee Work Plan Page: 7
4. Bike Plan 2025 and Trail Network Annual Report.
Purpose: Provide an annual report on Bike Plan 2025 and the trail network. (Transportation)
MAY 6, 2024
1. Vision Zero Traffic Safety Status Report.
Purpose: Provide a status report on Vision Zero Traffic Safety, including an update on the pedestrian safety pilot at Monterey Road and Curtner Avenue. (Transportation/Police)
2. Shoreline Levee and Sea Level Rise Status Report.
Purpose: Provide a status report on Shoreline Levee and Sea Level Rise. (Public Works/Environmental Services)
3. BART Silicon Valley Extension Status Report.
Purpose: Provide a status report on the BART Silicon Valley Phase 2 extension. (Transportation/Public Works)
JUNE 3, 2024
1. City Infrastructure Strategy Quarterly Status Report.
Purpose: Provide a quarterly status report on key workstreams, project highlights and any updates on key workstreams.
(City Manager)
2. Vehicle Blight Status Report.
Purpose: Provide a verbal status report on vehicle blight response and service improvements that enhance prioritized outcomes and resident satisfaction. (Transportation/Parks, Recreation and Neighborhood Services/Information Technology)
3. City Street Sweeping Performance Status Report.
Purpose: Provide a status report on the City’s street sweeping performance. (Transportation)
4. Community Forest Management Plan and Urban Forestry Annual Report.
Purpose: Provide an annual report on the Community Forest Management Plan and Urban Forestry and its partners in advancing urban forestry goals and increasing the tree canopy. (Transportation)
Councilmember
Cohen
Packet Contents
Norms Exercise Worksheet
T&E Committee Work Plan
Attachment: Norms Exercise Worksheet
Background:
Norms are informal standards that help us understand how to interact with others in a given social setting. Norms can vary across different contexts—the norms we use to interact with family members, friends and work colleagues can all be different. The purpose of this exercise is for the City Council to collectively identify a set of norms that can help promote productive working relationships among councilmembers and support the conduct of effective and efficient City Council meetings.
Exercise:
Councilmembers will be broken up into four small groups. Within your group, please develop a list of norms that you believe are important for the City Council. The below menu of norms is provided to help start the discussion, but these are only suggestions—some of them may not apply and there may be other important norms that are missing from this list. After each group has developed a list of norms, the full Council will reconvene and each group will share its list.
Menu of Norms:
• Treat others with respect
• Respect each member’s role as a
representative of their constituents
• Be honest
• Be patient
• Be compassionate
• Be collaborative where possible
• Try to maintain positive relationships
with colleagues
• Debate the issues, not motives
• Try to assume good intent
• Be a good listener
• Do not interrupt while others are
speaking
• Welcome public participation
• Be attentive during public comment
• Be mindful of equity considerations
• Be respectful of others’ time
• Be succinct
• Value good questions
• Be willing to question assumptions
• Try to maintain a positive tone
• Come to meetings prepared
• Try to ask clarifying questions of staff
offline before the meeting, time
permitting
• Confidentiality
Other Norm Ideas:
___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________
RULES COMMITTEE: 06/14/2023
ITEM: B.4
TO: RULES AND OPEN GOVERNMENT FROM: Mayor Matt Mahan
COMMITTEE Chair David Cohen
SUBJECT: TRANSPORTATION AND DATE: June 14, 2023
ENVIRONMENT COMMITTEE
WORK PLAN
Approved Date: June 8, 2023
Approved Date: June 8, 2023
RECOMMENDATION
a) Approve the Transportation and Environment Committee Work Plan for the period of August through December 2023 and setting its meeting schedule on the first Monday of each month at 1:30 p.m. in the Council Chambers, except for the month of September which is set on the second Monday in September at 1:30 p.m. in the Council Chambers.
b) Accept the draft Transportation and Environment Committee Work Plan for the period of January through June 2024.
COMMITTEE MEMBERS: STAFF:
DAVID COHEN, CHAIR KIP HARKNESS, CITY MANAGER’S OFFICE
DEV DAVIS, VICE CHAIR COLLEEN WINCHESTER, CITY ATTORNEY’S OFFICE PAM FOLEY, MEMBER FAYE GARCIA, MAYOR’S OFFICE
PETER ORTIZ, MEMBER YASMIN JOHNSON, CITY CLERK’S OFFICE
DOMINGO CANDELAS, MEMBER
MISSION STATEMENT:
To provide the community with safe, secure, and efficient surface and air transportation systems that support San José’s livability and economic vitality and to provide environmental leadership through policy development, program design and reliable utility services and infrastructure.
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Transportation and Environment Committee Work Plan Page: 2
TRANSPORTATION AND ENVIRONMENT
COMMITTEE WORK PLAN
August - December 2023
AUGUST 7, 2023 – MEETING CANCELLED
SEPTEMBER 11, 2023 – SPECIAL MEETING DATE
1. City Infrastructure Strategy Quarterly Status Report.
Purpose: Provide a quarterly status report on key workstreams, project highlights and any updates on key workstreams.
(City Manager)
2. Clean Energy Community Advisory Commission Annual Report and Work Plan.
Purpose: Provide the Clean Energy Community Advisory Commission Annual Report for Fiscal Year 2022-2023 and the Work Plan for August – December 2023 to comply with the City Municipal Code pertaining to Boards and Commissions.
(Community Energy)
3. Airport Commission Annual Report and Work Plan.
Purpose: Provide the Airport Commission Annual Report for Fiscal Year 2022-2023 and the Work Plan for Fiscal Year 2023-2024 to comply with the City Municipal Code pertaining to Boards and Commissions.
(Airport)
4. Integrated Waste Management Enforcement Program Audit Report.
Purpose: Provide a report on the Integrated Waste Management Enforcement Program audit. (City Auditor)
5. Long Term Trash Plan Program Status Report.
Purpose: Provide a status report on the Long-Term Trash Plan Program as required under the Municipal Regional Stormwater National Pollutant Discharge Elimination System Permit (Environmental Services)
OCTOBER 2, 2023
1. Climate Smart San José Plan Semi-Annual Report.
Purpose: Provide a semi-annual report on the Climate Smart San José plan from March 2023 through August 2023.
(Environmental Services)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Transportation and Environment Committee Work Plan Page: 3
2. Sanitary and Storm Sewer Collection System and Green Stormwater Infrastructure Status Report.
Purpose: Provide a status report on Sanitary and Storm Sewer Collection System including Green Stormwater Infrastructure.
(City Manager/Public Works/Transportation/Environmental Services)
3. Municipal Micro Grids Status Report.
Purpose: Provide a status report on Micro Grids planning, funding, and implementation efforts from March 2023 through August 2023.
(Public Works)
NOVEMBER 6, 2023
1. Coyote Corridor Study Status Report.
Purpose: Provide a status report on the Coyote Corridor Study process which is exploring flexibility on non-residential land uses on the east side of Monterey Highway, uses that would be compatible with the Agricultural and Open Space uses along the corridor. (Planning, Building and Code Enforcement)
2. Water Supply Status Report.
Purpose: Provide a status report on water supply discussions between the City of San José and regional water agencies.
(Environmental Services)
3. Nutrient Regulations Impacts on the San Jose-Santa Clara Regional Wastewater Facility Status Report.
Purpose: Provide a status report on forthcoming nutrient regulations that will require future reductions in nutrient discharges to San Francisco Bay from the Regional Wastewater Facility. (Environmental Services)
4. Municipal Regional Stormwater National Pollutant Discharge Elimination System Permit Annual Report.
Purpose: Provide an annual report on the Municipal Regional Stormwater National Pollutant Discharge Elimination System Permit.
(Environmental Services)
DECEMBER 4, 2023
1. City Infrastructure Strategy Quarterly Status Report Purpose: Provide a quarterly status report on key workstreams, project highlights and any updates on key workstreams.
(City Manager)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Transportation and Environment Committee Work Plan Page: 4
2. Electric Vehicle Fleet and Charging Infrastructure Status Report.
Purpose: Provide a status report on integrated planning, funding, and implementation efforts for electric vehicle fleet and charging infrastructure development. (Community Energy/Public Works/Transportation)
3. City Street Sweeping Performance Status Report.
Purpose: Provide a status report on the City’s street sweeping performance. (Transportation)
4. Vehicle Blight Status Report.
Purpose: Provide a status report on vehicle blight response and service improvements that enhance prioritized outcomes and resident satisfaction. (Transportation/Parks, Recreation and Neighborhood Services/Information Technology)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Transportation and Environment Committee Work Plan Page: 5
DRAFT
TRANSPORTATION AND ENVIRONMENT
COMMITTEE WORK PLAN
January – June 2024
JANUARY 1, 2024 – MEETING CANCELLED
FEBRUARY 5, 2024
1. Citywide Deferred Maintenance Infrastructure Backlog Status Report.
Purpose: Provide a status report on Citywide Deferred Maintenance Infrastructure Backlog. (Public Works)
2. Integrated Waste Management Program and Recycle Right Public Outreach Program Status Report.
Purpose: Provide a status report on the Integrated Waste Management Program, including residential and commercial garbage and recycling collection programs and the Recycle Right Public Outreach Program.
(Environmental Services)
3. Diridon Station: Airport Connector and Integrated Station Status Report.
Purpose: Provide a status report on work to rebuild an integrated Diridon Station, including the Airport Connector to the Diridon Station.
(Transportation/Airport)
4. Transportation Activities Annual Report.
Purpose: Provide an annual report on transportation funding, planning, programs, and projects of interest to the City of San José involving regional, state, and federal agencies such as the Santa Clara Valley Transportation Authority (VTA), Bay Area Rapid Transit (BART), Caltrain, Metropolitan Transportation Commission, California High Speed Rail Authority, and the State Department of Transportation (Caltrans).
(Transportation)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Transportation and Environment Committee Work Plan Page: 6
MARCH 4, 2024
1. City Infrastructure Strategy Quarterly Status Report.
Purpose: Provide a quarterly status report on key workstreams, project highlights and any updates on key workstreams.
(City Manager)
2. City-Generated Tow Services Delivery Model Status Report.
Purpose: Provide a status report on the City-Generated Tow Services Delivery Model. (Planning, Building and Code Enforcement/Police)
3. Citywide Pavement Conditions, Funding, and Maintenance Program Delivery Strategy Status Report.
Purpose: Provide a status report on Citywide pavement conditions, funding, and the maintenance program delivery strategy.
(Transportation)
4. San José-Santa Clara Regional Wastewater Facility Capital Improvement Program Annual Report.
Purpose: Provide an annual report on the San José-Santa Clara Regional Wastewater Facility Capital Improvement Program for January through December 2023. (Environmental Services/Public Works)
5. SJC Airport New Terminal Status Report.
Purpose: Provide a status report on SJC airport capital projects and preparing for a New Terminal C.
(Airport/Public Works)
APRIL 8, 2024 – SPECIAL MEETING DATE
1. San José Clean Energy Programs Roadmap Status Report.
Purpose: Provide a status report on the San José Clean Energy Programs Roadmap. (Community Energy)
2. Residential Garbage and Recycling Rates Status Report.
Purpose: Provide a status report on residential garbage and recycling rates. (Environmental Services)
3. Climate Smart San José Plan Semi-Annual Report.
Purpose: Provide a semi-annual report on the Climate Smart San José plan from September 2023 through February 2024.
(Environmental Services)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Transportation and Environment Committee Work Plan Page: 7
4. Bike Plan 2025 and Trail Network Annual Report.
Purpose: Provide an annual report on Bike Plan 2025 and the trail network. (Transportation)
MAY 6, 2024
1. Vision Zero Traffic Safety Status Report.
Purpose: Provide a status report on Vision Zero Traffic Safety, including an update on the pedestrian safety pilot at Monterey Road and Curtner Avenue. (Transportation/Police)
2. Shoreline Levee and Sea Level Rise Status Report.
Purpose: Provide a status report on Shoreline Levee and Sea Level Rise. (Public Works/Environmental Services)
3. BART Silicon Valley Extension Status Report.
Purpose: Provide a status report on the BART Silicon Valley Phase 2 extension. (Transportation/Public Works)
JUNE 3, 2024
1. City Infrastructure Strategy Quarterly Status Report.
Purpose: Provide a quarterly status report on key workstreams, project highlights and any updates on key workstreams.
(City Manager)
2. Vehicle Blight Status Report.
Purpose: Provide a verbal status report on vehicle blight response and service improvements that enhance prioritized outcomes and resident satisfaction. (Transportation/Parks, Recreation and Neighborhood Services/Information Technology)
3. City Street Sweeping Performance Status Report.
Purpose: Provide a status report on the City’s street sweeping performance. (Transportation)
4. Community Forest Management Plan and Urban Forestry Annual Report.
Purpose: Provide an annual report on the Community Forest Management Plan and Urban Forestry and its partners in advancing urban forestry goals and increasing the tree canopy. (Transportation)
Councilmember
Davis
Packet Contents
Norms Exercise Worksheet
NSE Committee Work Plan
T&E Committee Work Plan
Attachment: Norms Exercise Worksheet
Background:
Norms are informal standards that help us understand how to interact with others in a given social setting. Norms can vary across different contexts—the norms we use to interact with family members, friends and work colleagues can all be different. The purpose of this exercise is for the City Council to collectively identify a set of norms that can help promote productive working relationships among councilmembers and support the conduct of effective and efficient City Council meetings.
Exercise:
Councilmembers will be broken up into four small groups. Within your group, please develop a list of norms that you believe are important for the City Council. The below menu of norms is provided to help start the discussion, but these are only suggestions—some of them may not apply and there may be other important norms that are missing from this list. After each group has developed a list of norms, the full Council will reconvene and each group will share its list.
Menu of Norms:
• Treat others with respect
• Respect each member’s role as a
representative of their constituents
• Be honest
• Be patient
• Be compassionate
• Be collaborative where possible
• Try to maintain positive relationships
with colleagues
• Debate the issues, not motives
• Try to assume good intent
• Be a good listener
• Do not interrupt while others are
speaking
• Welcome public participation
• Be attentive during public comment
• Be mindful of equity considerations
• Be respectful of others’ time
• Be succinct
• Value good questions
• Be willing to question assumptions
• Try to maintain a positive tone
• Come to meetings prepared
• Try to ask clarifying questions of staff
offline before the meeting, time
permitting
• Confidentiality
Other Norm Ideas:
___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________
AGENDA: 08/09/2023
ITEM: B.7
TO: RULES AND OPEN GOVERNMENT FROM: Mayor Matt Mahan
COMMITTEE Chair Dev Davis
SUBJECT: NEIGHBORHOOD SERVICES DATE:
AND EDUCATION COMMITTEE
WORK PLAN
Approved Date 8/2/23
Approved Date 8/2/23
RECOMMENDATION
a) Approve the Neighborhood Services and Education Committee Work Plan for the period of August through December 2023 and setting its meeting schedule on the second Thursday of each month at 1:30 p.m. in the City Council Chambers.
b) Accept the draft Neighborhood Services and Education Committee Work Plan for the period of January through June 2024.
COMMITTEE MEMBERS: STAFF:
DEV DAVIS, CHAIR ANGEL RIOS, JR., CITY MANAGER’S OFFICE PETER ORTIZ, VICE CHAIR KARIN MURABITO, CITY ATTORNEY’S OFFICE BIEN DOAN, MEMBER MACKENZIE MOSSING, MAYOR’S OFFICE
OMAR TORRES, MEMBER TONI TABER, CITY CLERK’S OFFICE
DOMINGO CANDELAS, MEMBER
MISSION STATEMENT:
To serve, foster, and strengthen the community by providing access to lifelong learning, opportunities to enjoy life, and preserving and stewarding healthy neighborhoods.
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Neighborhood Services and Education Committee Work Plan Page: 2
NEIGHBORHOOD SERVICES AND EDUCATION
COMMITTEE WORK PLAN
August - December 2023
AUGUST 10, 2023
1. Library and Education Commission Annual Report and Work Plan.
Purpose: Provide an annual report on the Library and Education Commission’s accomplishments for Fiscal Year 2022-2023 and work plan for Fiscal Year 2023-2024, to comply with the City Municipal Code pertaining to Boards and Commissions. (Library)
2. San Jose Learns Program Annual Report.
Purpose: Provide an annual report on the implementation of the San Jose Learns expanded learning program for youth in grades K-3 in partnership with local school districts, as well as a review of the program’s accomplishments over a five-year assessment period. (Library)
SEPTEMBER 14, 2023
1. Children and Youth Services Master Plan Status Report.
Purpose: Provide a status report on the Children and Youth Services Master Plan. (City Manager/Library/ Parks, Recreation and Neighborhood Services)
2. Youth Commission’s Annual Report and Work Plan.
Purpose: Provide an annual report on the Youth Commission’s accomplishments for Fiscal Year 2022-2023 and work plan for Fiscal Year 2023-2024, to comply with the City Municipal Code pertaining to Boards and Commission.
(Library)
3. Senior Commission and Parks and Recreation Commission Work Plans.
Purpose: Provide a report on the work plans for Senior Commission and Parks and Recreation Commission for Fiscal Year 2023-2024, to comply with the City Municipal Code pertaining to Boards and Commissions.
(Parks, Recreation and Neighborhood Services)
4. Neighborhood Center Partner Program Annual Report.
Purpose: Provide an annual report on the Neighborhood Center Partner Program work plan recommendations and audit implementation.
(Parks, Recreation and Neighborhood Services)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Neighborhood Services and Education Committee Work Plan Page: 3
OCTOBER 12, 2023
1. BeautifySJ – Neighborhood Blight Reduction Status Report.
Purpose: Provide a status report on BeautifySJ – Neighborhood Blight Reduction evaluation plan and results for graffiti, litter removal, illegal dumping, and Dumpster Days. (Parks, Recreation and Neighborhood Services)
2. Park Ranger Annual Report.
Purpose: Provide an annual report on Park Ranger program including updates on programming and hiring efforts.
(Parks, Recreation and Neighborhood Services)
3. Flavored Tobacco Ban and Nitrous Oxide Status Report.
Purpose: Provide a status report on the Flavored Tobacco Ban and Nitrous Oxide work plan. (Planning, Building and Code Enforcement)
NOVEMBER 9, 2023
1. Education and Digital Literacy Annual Report.
Purpose: Provide an annual report on Education and Digital Literacy for Fiscal Year 2022- 2023, including program outcomes and progress toward implementation of quality standards. (Library/Parks, Recreation and Neighborhood Services)
2. Park Impact Ordinance and Parkland Dedication Ordinance Fees and Capital Improvement Program Annual Report.
Purpose: Provide an annual report on Park Impact Ordinance and Parkland Dedication Ordinance Fees for 2022-2023and Parks, Recreation and Neighborhood Services Department’s Capital Improvement Program.
(Parks, Recreation and Neighborhood Services)
3. Community Plan to End Homelessness 2020-2025 San José Report.
Purpose: Provide a report on the City of San José implementation plan to lay out the vision for the City’s support of the Community Plan to End Homelessness 2020-2025 and initial discussion of City engagement for the next regional plan.
(City Manager/Economic Development and Cultural Affairs/Housing/Library/Parks, Recreation and Neighborhood Services)
4. Resilience Corps Climate Change Pathway Status Report.
Purpose: Provide a status report on the Resilience Corps Climate Change Pathway including outcomes, success metrics and hiring updates.
(Parks, Recreation and Neighborhood Services)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Neighborhood Services and Education Committee Work Plan Page: 4
DECEMBER 14, 2023
1. Animal Care and Services Annual Report.
Purpose: Provide an annual report on the Animal Care and Services Division’s accomplishments for Fiscal Year 2022-2023.
(Public Works)
2. Neighborhoods Commission Status Report.
Purpose: Provide a status report on the membership, structure, and future of the Neighborhoods Commission and coordination with the Citywide Community Engagement Framework effort (Parks, Recreation and Neighborhood Services/City Manager)
3. Lived In Recreational Vehicle Census and Status Report.
Purpose: Provide a status report of the survey and census of individuals experiencing homelessness who live in recreational vehicles.
(Housing/Parks, Recreation and Neighborhood Services)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Neighborhood Services and Education Committee Work Plan Page: 5
DRAFT
NEIGHBORHOOD SERVICES AND EDUCATION
COMMITTEE WORK PLAN
January - June 2024
JANUARY 11, 2024 – MEETING CANCELLED
FEBRUARY 8, 2024
1. College and Career Readiness Status Report.
Purpose: Provide a status report on the College and Career Readiness program and the Citywide logic model.
(Library/Parks, Recreation and Neighborhood Services/Economic Development and Cultural Affairs)
2. Citywide Sustainable Park Maintenance Status Report.
Purpose: Provide a status report on citywide sustainable park maintenance, including current service levels and areas of improvement.
(Parks, Recreation and Neighborhood Services)
3. Parks, Recreation and Neighborhood Services Community Impact Annual Report.
Purpose: Provide an annual report on Parks, Recreation and Neighborhood Services Community Impact, including the transition of programming from cost recovery to equitable access for Fiscal Year 2022- 2023.
(Parks, Recreation and Neighborhood Services)
4. Code Enforcement Annual Report.
Purpose: Provide an annual report on Code Enforcement Division’s accomplishments for Fiscal Year 2022-2023.
(Planning, Building and Code Enforcement)
5. Police Activities League (PAL) Status Report.
Purpose: Provide a status report on the PAL partnership, programs, and services. (Parks, Recreation and Neighborhood Services/Police)
MARCH 14, 2024
1. Family Camp Status Report.
Purpose: Provide a status report on Family Camp in advance of the 2024 season. (Parks, Recreation and Neighborhood Services)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Neighborhood Services and Education Committee Work Plan Page: 6
2. San José Youth Empowerment Alliance, Bringing Everyone’s Strengths Together, Safe Summer Initiative Grant, and Youth Intervention Services Programs Annual Report.
Purpose: Provide an annual report on the San José Youth Empowerment Alliance (formerly the Mayor’s Gang Prevention Task Force), Bringing Everyone’s Strengths Together, Safe Summer Initiative Grant, and Youth Intervention Services programs for Fiscal Year 2022-2023. (Parks, Recreation and Neighborhood Services)
3. American Rescue Plan Spending Plan for Children and Youth Services Master Plan Status Report.
Purpose: Provide a status report on the American Rescue Plan spending plan for children and youth services master plan including programs, activities, and initiatives. (City Manager/Library/Parks, Recreation and Neighborhood Services)
APRIL 11, 2024
1. Funding Opportunities to Expand Community WiFi Status Report.
Purpose: Provide a status report on funding opportunities to expand community Wi-Fi. (Library/City Manager/Information Technology/Public Works)
2. 2022-2023 Senior Services and Age-Friendly Initiative Status Report.
Purpose: Provide a status report on the 2022-2023 Senior Services and Age-Friendly Initiative. (Parks, Recreation and Neighborhood Services)
3. Parks, Recreation and Neighborhood Services Volunteer Management Programs Annual Report.
Purpose: Provide an annual report on Parks, Recreation and Neighborhood Services volunteer management programs, accomplishments, and improvement initiatives. (Parks, Recreation and Neighborhood Services)
4. City Homelessness Programs Annual Report.
Purpose: Provide an annual report on City homelessness programs, services, housing efforts and efforts to manage impacts of homelessness on all aspects of the City. (Housing/Library/Parks, Recreation and Neighborhood Services/Public Works/Fire/Police)
MAY 9, 2024
1. Youth Commission Annual Report.
Purpose: Provide an annual report on the Youth Commission’s accomplishments for Fiscal Year 2023-2024.
(Library)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Neighborhood Services and Education Committee Work Plan Page: 7
2. 2023 Summer Youth Program Status Report.
Purpose: Provide a status report on the 2023 Summer Program, including activities and special events planned for summer 2024.
(Parks, Recreation and Neighborhood Services/Library)
JUNE 13, 2024
1. BeautifySJ Encampment Services Status Report.
Purpose: Provide a status report on the BeautifySJ Encampment Services. (Parks, Recreation and Neighborhood Services)
RULES COMMITTEE: 06/14/2023
ITEM: B.4
TO: RULES AND OPEN GOVERNMENT FROM: Mayor Matt Mahan
COMMITTEE Chair David Cohen
SUBJECT: TRANSPORTATION AND DATE: June 14, 2023
ENVIRONMENT COMMITTEE
WORK PLAN
Approved Date: June 8, 2023
Approved Date: June 8, 2023
RECOMMENDATION
a) Approve the Transportation and Environment Committee Work Plan for the period of August through December 2023 and setting its meeting schedule on the first Monday of each month at 1:30 p.m. in the Council Chambers, except for the month of September which is set on the second Monday in September at 1:30 p.m. in the Council Chambers.
b) Accept the draft Transportation and Environment Committee Work Plan for the period of January through June 2024.
COMMITTEE MEMBERS: STAFF:
DAVID COHEN, CHAIR KIP HARKNESS, CITY MANAGER’S OFFICE
DEV DAVIS, VICE CHAIR COLLEEN WINCHESTER, CITY ATTORNEY’S OFFICE PAM FOLEY, MEMBER FAYE GARCIA, MAYOR’S OFFICE
PETER ORTIZ, MEMBER YASMIN JOHNSON, CITY CLERK’S OFFICE
DOMINGO CANDELAS, MEMBER
MISSION STATEMENT:
To provide the community with safe, secure, and efficient surface and air transportation systems that support San José’s livability and economic vitality and to provide environmental leadership through policy development, program design and reliable utility services and infrastructure.
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Transportation and Environment Committee Work Plan Page: 2
TRANSPORTATION AND ENVIRONMENT
COMMITTEE WORK PLAN
August - December 2023
AUGUST 7, 2023 – MEETING CANCELLED
SEPTEMBER 11, 2023 – SPECIAL MEETING DATE
1. City Infrastructure Strategy Quarterly Status Report.
Purpose: Provide a quarterly status report on key workstreams, project highlights and any updates on key workstreams.
(City Manager)
2. Clean Energy Community Advisory Commission Annual Report and Work Plan.
Purpose: Provide the Clean Energy Community Advisory Commission Annual Report for Fiscal Year 2022-2023 and the Work Plan for August – December 2023 to comply with the City Municipal Code pertaining to Boards and Commissions.
(Community Energy)
3. Airport Commission Annual Report and Work Plan.
Purpose: Provide the Airport Commission Annual Report for Fiscal Year 2022-2023 and the Work Plan for Fiscal Year 2023-2024 to comply with the City Municipal Code pertaining to Boards and Commissions.
(Airport)
4. Integrated Waste Management Enforcement Program Audit Report.
Purpose: Provide a report on the Integrated Waste Management Enforcement Program audit. (City Auditor)
5. Long Term Trash Plan Program Status Report.
Purpose: Provide a status report on the Long-Term Trash Plan Program as required under the Municipal Regional Stormwater National Pollutant Discharge Elimination System Permit (Environmental Services)
OCTOBER 2, 2023
1. Climate Smart San José Plan Semi-Annual Report.
Purpose: Provide a semi-annual report on the Climate Smart San José plan from March 2023 through August 2023.
(Environmental Services)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Transportation and Environment Committee Work Plan Page: 3
2. Sanitary and Storm Sewer Collection System and Green Stormwater Infrastructure Status Report.
Purpose: Provide a status report on Sanitary and Storm Sewer Collection System including Green Stormwater Infrastructure.
(City Manager/Public Works/Transportation/Environmental Services)
3. Municipal Micro Grids Status Report.
Purpose: Provide a status report on Micro Grids planning, funding, and implementation efforts from March 2023 through August 2023.
(Public Works)
NOVEMBER 6, 2023
1. Coyote Corridor Study Status Report.
Purpose: Provide a status report on the Coyote Corridor Study process which is exploring flexibility on non-residential land uses on the east side of Monterey Highway, uses that would be compatible with the Agricultural and Open Space uses along the corridor. (Planning, Building and Code Enforcement)
2. Water Supply Status Report.
Purpose: Provide a status report on water supply discussions between the City of San José and regional water agencies.
(Environmental Services)
3. Nutrient Regulations Impacts on the San Jose-Santa Clara Regional Wastewater Facility Status Report.
Purpose: Provide a status report on forthcoming nutrient regulations that will require future reductions in nutrient discharges to San Francisco Bay from the Regional Wastewater Facility. (Environmental Services)
4. Municipal Regional Stormwater National Pollutant Discharge Elimination System Permit Annual Report.
Purpose: Provide an annual report on the Municipal Regional Stormwater National Pollutant Discharge Elimination System Permit.
(Environmental Services)
DECEMBER 4, 2023
1. City Infrastructure Strategy Quarterly Status Report Purpose: Provide a quarterly status report on key workstreams, project highlights and any updates on key workstreams.
(City Manager)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Transportation and Environment Committee Work Plan Page: 4
2. Electric Vehicle Fleet and Charging Infrastructure Status Report.
Purpose: Provide a status report on integrated planning, funding, and implementation efforts for electric vehicle fleet and charging infrastructure development. (Community Energy/Public Works/Transportation)
3. City Street Sweeping Performance Status Report.
Purpose: Provide a status report on the City’s street sweeping performance. (Transportation)
4. Vehicle Blight Status Report.
Purpose: Provide a status report on vehicle blight response and service improvements that enhance prioritized outcomes and resident satisfaction. (Transportation/Parks, Recreation and Neighborhood Services/Information Technology)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Transportation and Environment Committee Work Plan Page: 5
DRAFT
TRANSPORTATION AND ENVIRONMENT
COMMITTEE WORK PLAN
January – June 2024
JANUARY 1, 2024 – MEETING CANCELLED
FEBRUARY 5, 2024
1. Citywide Deferred Maintenance Infrastructure Backlog Status Report.
Purpose: Provide a status report on Citywide Deferred Maintenance Infrastructure Backlog. (Public Works)
2. Integrated Waste Management Program and Recycle Right Public Outreach Program Status Report.
Purpose: Provide a status report on the Integrated Waste Management Program, including residential and commercial garbage and recycling collection programs and the Recycle Right Public Outreach Program.
(Environmental Services)
3. Diridon Station: Airport Connector and Integrated Station Status Report.
Purpose: Provide a status report on work to rebuild an integrated Diridon Station, including the Airport Connector to the Diridon Station.
(Transportation/Airport)
4. Transportation Activities Annual Report.
Purpose: Provide an annual report on transportation funding, planning, programs, and projects of interest to the City of San José involving regional, state, and federal agencies such as the Santa Clara Valley Transportation Authority (VTA), Bay Area Rapid Transit (BART), Caltrain, Metropolitan Transportation Commission, California High Speed Rail Authority, and the State Department of Transportation (Caltrans).
(Transportation)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Transportation and Environment Committee Work Plan Page: 6
MARCH 4, 2024
1. City Infrastructure Strategy Quarterly Status Report.
Purpose: Provide a quarterly status report on key workstreams, project highlights and any updates on key workstreams.
(City Manager)
2. City-Generated Tow Services Delivery Model Status Report.
Purpose: Provide a status report on the City-Generated Tow Services Delivery Model. (Planning, Building and Code Enforcement/Police)
3. Citywide Pavement Conditions, Funding, and Maintenance Program Delivery Strategy Status Report.
Purpose: Provide a status report on Citywide pavement conditions, funding, and the maintenance program delivery strategy.
(Transportation)
4. San José-Santa Clara Regional Wastewater Facility Capital Improvement Program Annual Report.
Purpose: Provide an annual report on the San José-Santa Clara Regional Wastewater Facility Capital Improvement Program for January through December 2023. (Environmental Services/Public Works)
5. SJC Airport New Terminal Status Report.
Purpose: Provide a status report on SJC airport capital projects and preparing for a New Terminal C.
(Airport/Public Works)
APRIL 8, 2024 – SPECIAL MEETING DATE
1. San José Clean Energy Programs Roadmap Status Report.
Purpose: Provide a status report on the San José Clean Energy Programs Roadmap. (Community Energy)
2. Residential Garbage and Recycling Rates Status Report.
Purpose: Provide a status report on residential garbage and recycling rates. (Environmental Services)
3. Climate Smart San José Plan Semi-Annual Report.
Purpose: Provide a semi-annual report on the Climate Smart San José plan from September 2023 through February 2024.
(Environmental Services)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Transportation and Environment Committee Work Plan Page: 7
4. Bike Plan 2025 and Trail Network Annual Report.
Purpose: Provide an annual report on Bike Plan 2025 and the trail network. (Transportation)
MAY 6, 2024
1. Vision Zero Traffic Safety Status Report.
Purpose: Provide a status report on Vision Zero Traffic Safety, including an update on the pedestrian safety pilot at Monterey Road and Curtner Avenue. (Transportation/Police)
2. Shoreline Levee and Sea Level Rise Status Report.
Purpose: Provide a status report on Shoreline Levee and Sea Level Rise. (Public Works/Environmental Services)
3. BART Silicon Valley Extension Status Report.
Purpose: Provide a status report on the BART Silicon Valley Phase 2 extension. (Transportation/Public Works)
JUNE 3, 2024
1. City Infrastructure Strategy Quarterly Status Report.
Purpose: Provide a quarterly status report on key workstreams, project highlights and any updates on key workstreams.
(City Manager)
2. Vehicle Blight Status Report.
Purpose: Provide a verbal status report on vehicle blight response and service improvements that enhance prioritized outcomes and resident satisfaction. (Transportation/Parks, Recreation and Neighborhood Services/Information Technology)
3. City Street Sweeping Performance Status Report.
Purpose: Provide a status report on the City’s street sweeping performance. (Transportation)
4. Community Forest Management Plan and Urban Forestry Annual Report.
Purpose: Provide an annual report on the Community Forest Management Plan and Urban Forestry and its partners in advancing urban forestry goals and increasing the tree canopy. (Transportation)
Councilmember
Doan
Packet Contents
Norms Exercise Worksheet
NSE Committee Work Plan
PSFSS Committee Work Plan
Attachment: Norms Exercise Worksheet
Background:
Norms are informal standards that help us understand how to interact with others in a given social setting. Norms can vary across different contexts—the norms we use to interact with family members, friends and work colleagues can all be different. The purpose of this exercise is for the City Council to collectively identify a set of norms that can help promote productive working relationships among councilmembers and support the conduct of effective and efficient City Council meetings.
Exercise:
Councilmembers will be broken up into four small groups. Within your group, please develop a list of norms that you believe are important for the City Council. The below menu of norms is provided to help start the discussion, but these are only suggestions—some of them may not apply and there may be other important norms that are missing from this list. After each group has developed a list of norms, the full Council will reconvene and each group will share its list.
Menu of Norms:
• Treat others with respect
• Respect each member’s role as a
representative of their constituents
• Be honest
• Be patient
• Be compassionate
• Be collaborative where possible
• Try to maintain positive relationships
with colleagues
• Debate the issues, not motives
• Try to assume good intent
• Be a good listener
• Do not interrupt while others are
speaking
• Welcome public participation
• Be attentive during public comment
• Be mindful of equity considerations
• Be respectful of others’ time
• Be succinct
• Value good questions
• Be willing to question assumptions
• Try to maintain a positive tone
• Come to meetings prepared
• Try to ask clarifying questions of staff
offline before the meeting, time
permitting
• Confidentiality
Other Norm Ideas:
___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________
AGENDA: 08/09/2023
ITEM: B.7
TO: RULES AND OPEN GOVERNMENT FROM: Mayor Matt Mahan
COMMITTEE Chair Dev Davis
SUBJECT: NEIGHBORHOOD SERVICES DATE:
AND EDUCATION COMMITTEE
WORK PLAN
Approved Date 8/2/23
Approved Date 8/2/23
RECOMMENDATION
a) Approve the Neighborhood Services and Education Committee Work Plan for the period of August through December 2023 and setting its meeting schedule on the second Thursday of each month at 1:30 p.m. in the City Council Chambers.
b) Accept the draft Neighborhood Services and Education Committee Work Plan for the period of January through June 2024.
COMMITTEE MEMBERS: STAFF:
DEV DAVIS, CHAIR ANGEL RIOS, JR., CITY MANAGER’S OFFICE PETER ORTIZ, VICE CHAIR KARIN MURABITO, CITY ATTORNEY’S OFFICE BIEN DOAN, MEMBER MACKENZIE MOSSING, MAYOR’S OFFICE
OMAR TORRES, MEMBER TONI TABER, CITY CLERK’S OFFICE
DOMINGO CANDELAS, MEMBER
MISSION STATEMENT:
To serve, foster, and strengthen the community by providing access to lifelong learning, opportunities to enjoy life, and preserving and stewarding healthy neighborhoods.
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Neighborhood Services and Education Committee Work Plan Page: 2
NEIGHBORHOOD SERVICES AND EDUCATION
COMMITTEE WORK PLAN
August - December 2023
AUGUST 10, 2023
1. Library and Education Commission Annual Report and Work Plan.
Purpose: Provide an annual report on the Library and Education Commission’s accomplishments for Fiscal Year 2022-2023 and work plan for Fiscal Year 2023-2024, to comply with the City Municipal Code pertaining to Boards and Commissions. (Library)
2. San Jose Learns Program Annual Report.
Purpose: Provide an annual report on the implementation of the San Jose Learns expanded learning program for youth in grades K-3 in partnership with local school districts, as well as a review of the program’s accomplishments over a five-year assessment period. (Library)
SEPTEMBER 14, 2023
1. Children and Youth Services Master Plan Status Report.
Purpose: Provide a status report on the Children and Youth Services Master Plan. (City Manager/Library/ Parks, Recreation and Neighborhood Services)
2. Youth Commission’s Annual Report and Work Plan.
Purpose: Provide an annual report on the Youth Commission’s accomplishments for Fiscal Year 2022-2023 and work plan for Fiscal Year 2023-2024, to comply with the City Municipal Code pertaining to Boards and Commission.
(Library)
3. Senior Commission and Parks and Recreation Commission Work Plans.
Purpose: Provide a report on the work plans for Senior Commission and Parks and Recreation Commission for Fiscal Year 2023-2024, to comply with the City Municipal Code pertaining to Boards and Commissions.
(Parks, Recreation and Neighborhood Services)
4. Neighborhood Center Partner Program Annual Report.
Purpose: Provide an annual report on the Neighborhood Center Partner Program work plan recommendations and audit implementation.
(Parks, Recreation and Neighborhood Services)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Neighborhood Services and Education Committee Work Plan Page: 3
OCTOBER 12, 2023
1. BeautifySJ – Neighborhood Blight Reduction Status Report.
Purpose: Provide a status report on BeautifySJ – Neighborhood Blight Reduction evaluation plan and results for graffiti, litter removal, illegal dumping, and Dumpster Days. (Parks, Recreation and Neighborhood Services)
2. Park Ranger Annual Report.
Purpose: Provide an annual report on Park Ranger program including updates on programming and hiring efforts.
(Parks, Recreation and Neighborhood Services)
3. Flavored Tobacco Ban and Nitrous Oxide Status Report.
Purpose: Provide a status report on the Flavored Tobacco Ban and Nitrous Oxide work plan. (Planning, Building and Code Enforcement)
NOVEMBER 9, 2023
1. Education and Digital Literacy Annual Report.
Purpose: Provide an annual report on Education and Digital Literacy for Fiscal Year 2022- 2023, including program outcomes and progress toward implementation of quality standards. (Library/Parks, Recreation and Neighborhood Services)
2. Park Impact Ordinance and Parkland Dedication Ordinance Fees and Capital Improvement Program Annual Report.
Purpose: Provide an annual report on Park Impact Ordinance and Parkland Dedication Ordinance Fees for 2022-2023and Parks, Recreation and Neighborhood Services Department’s Capital Improvement Program.
(Parks, Recreation and Neighborhood Services)
3. Community Plan to End Homelessness 2020-2025 San José Report.
Purpose: Provide a report on the City of San José implementation plan to lay out the vision for the City’s support of the Community Plan to End Homelessness 2020-2025 and initial discussion of City engagement for the next regional plan.
(City Manager/Economic Development and Cultural Affairs/Housing/Library/Parks, Recreation and Neighborhood Services)
4. Resilience Corps Climate Change Pathway Status Report.
Purpose: Provide a status report on the Resilience Corps Climate Change Pathway including outcomes, success metrics and hiring updates.
(Parks, Recreation and Neighborhood Services)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Neighborhood Services and Education Committee Work Plan Page: 4
DECEMBER 14, 2023
1. Animal Care and Services Annual Report.
Purpose: Provide an annual report on the Animal Care and Services Division’s accomplishments for Fiscal Year 2022-2023.
(Public Works)
2. Neighborhoods Commission Status Report.
Purpose: Provide a status report on the membership, structure, and future of the Neighborhoods Commission and coordination with the Citywide Community Engagement Framework effort (Parks, Recreation and Neighborhood Services/City Manager)
3. Lived In Recreational Vehicle Census and Status Report.
Purpose: Provide a status report of the survey and census of individuals experiencing homelessness who live in recreational vehicles.
(Housing/Parks, Recreation and Neighborhood Services)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Neighborhood Services and Education Committee Work Plan Page: 5
DRAFT
NEIGHBORHOOD SERVICES AND EDUCATION
COMMITTEE WORK PLAN
January - June 2024
JANUARY 11, 2024 – MEETING CANCELLED
FEBRUARY 8, 2024
1. College and Career Readiness Status Report.
Purpose: Provide a status report on the College and Career Readiness program and the Citywide logic model.
(Library/Parks, Recreation and Neighborhood Services/Economic Development and Cultural Affairs)
2. Citywide Sustainable Park Maintenance Status Report.
Purpose: Provide a status report on citywide sustainable park maintenance, including current service levels and areas of improvement.
(Parks, Recreation and Neighborhood Services)
3. Parks, Recreation and Neighborhood Services Community Impact Annual Report.
Purpose: Provide an annual report on Parks, Recreation and Neighborhood Services Community Impact, including the transition of programming from cost recovery to equitable access for Fiscal Year 2022- 2023.
(Parks, Recreation and Neighborhood Services)
4. Code Enforcement Annual Report.
Purpose: Provide an annual report on Code Enforcement Division’s accomplishments for Fiscal Year 2022-2023.
(Planning, Building and Code Enforcement)
5. Police Activities League (PAL) Status Report.
Purpose: Provide a status report on the PAL partnership, programs, and services. (Parks, Recreation and Neighborhood Services/Police)
MARCH 14, 2024
1. Family Camp Status Report.
Purpose: Provide a status report on Family Camp in advance of the 2024 season. (Parks, Recreation and Neighborhood Services)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Neighborhood Services and Education Committee Work Plan Page: 6
2. San José Youth Empowerment Alliance, Bringing Everyone’s Strengths Together, Safe Summer Initiative Grant, and Youth Intervention Services Programs Annual Report.
Purpose: Provide an annual report on the San José Youth Empowerment Alliance (formerly the Mayor’s Gang Prevention Task Force), Bringing Everyone’s Strengths Together, Safe Summer Initiative Grant, and Youth Intervention Services programs for Fiscal Year 2022-2023. (Parks, Recreation and Neighborhood Services)
3. American Rescue Plan Spending Plan for Children and Youth Services Master Plan Status Report.
Purpose: Provide a status report on the American Rescue Plan spending plan for children and youth services master plan including programs, activities, and initiatives. (City Manager/Library/Parks, Recreation and Neighborhood Services)
APRIL 11, 2024
1. Funding Opportunities to Expand Community WiFi Status Report.
Purpose: Provide a status report on funding opportunities to expand community Wi-Fi. (Library/City Manager/Information Technology/Public Works)
2. 2022-2023 Senior Services and Age-Friendly Initiative Status Report.
Purpose: Provide a status report on the 2022-2023 Senior Services and Age-Friendly Initiative. (Parks, Recreation and Neighborhood Services)
3. Parks, Recreation and Neighborhood Services Volunteer Management Programs Annual Report.
Purpose: Provide an annual report on Parks, Recreation and Neighborhood Services volunteer management programs, accomplishments, and improvement initiatives. (Parks, Recreation and Neighborhood Services)
4. City Homelessness Programs Annual Report.
Purpose: Provide an annual report on City homelessness programs, services, housing efforts and efforts to manage impacts of homelessness on all aspects of the City. (Housing/Library/Parks, Recreation and Neighborhood Services/Public Works/Fire/Police)
MAY 9, 2024
1. Youth Commission Annual Report.
Purpose: Provide an annual report on the Youth Commission’s accomplishments for Fiscal Year 2023-2024.
(Library)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Neighborhood Services and Education Committee Work Plan Page: 7
2. 2023 Summer Youth Program Status Report.
Purpose: Provide a status report on the 2023 Summer Program, including activities and special events planned for summer 2024.
(Parks, Recreation and Neighborhood Services/Library)
JUNE 13, 2024
1. BeautifySJ Encampment Services Status Report.
Purpose: Provide a status report on the BeautifySJ Encampment Services. (Parks, Recreation and Neighborhood Services)
RULES APPROVED: 8/2/2023
ITEM: B.10
AUGUST 17, 2023
1. Fourth Quarter Financial Reports for Fiscal Year 2022-2023.
Purpose: Provide fourth quarter (period ending June 30, 2023) financial reports in the areas of Debt Management, Investment Management, Revenue Management, and Purchasing and Risk Management.
(Finance)
2. Police Department Recruitment and Hiring Activity Annual Report.
Purpose: Provide an annual report on Police Department sworn and communications personnel recruitment and hiring activity for Fiscal Year 2022-2023, including recruiting climate, communication/ marketing activities and analysis, qualified applicant pool diversity, resignation data, and sworn demographic data by rank.
(Police)
[DEFERRED TO THE SEPTEMBER 21, 2023 COMMITTEE MEETING]
3. Fireworks Ordinance Work Plan Status Report.
Purpose: Provide a status report on the implementation of the Fireworks Ordinance Work Plan post-Fourth of July 2023.
(Fire)
4. Recruitment, Hiring, and Retention Strategies Quarterly Status Report.
Purpose: Provide a quarterly status report on recruitment, hiring, and retention strategies. (Human Resources)
[DEFERRED TO THE SEPTEMBER 21, 2023 COMMITTEE MEETING]
PUBLIC SAFETY, FINANCE AND STRATEGIC SUPPORT
COMMITTEE WORK PLAN
August - December 2023
UPDATED: 8/21/2023
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Public Safety, Finance and Strategic Support Committee Work Plan Page: 2
SEPTEMBER 21, 2023
1. Police Department Operations and Performance Bi-Monthly Status Report.
Purpose: Provide a verbal bi-monthly status report on Police Department operations and performance in the areas of city-wide crime statistics, crime trends, emerging issues, gender- based violence, police redistricting efforts, the effectiveness of the GHOST (Gun & Hazardous Offender Suppression Team) unit and other matters of interest, as needed. (Police)
2. San José Police Department Gender Action Plan Status Report.
Purpose: Provide a status report on the San José Police Department Gender Action Plan prepared by the Social Justice and Innovation Research Lab of Florida State University. (Police)
3. Workers’ Compensation Program Annual Report.
Purpose: Provide an annual report on the City’s efforts to contain workers’ compensation costs and reduce claims for the Workers’ Compensation Program by focusing on wellness, health, and safety through the end of Fiscal Year 2022-2023.
(Human Resources)
4. City Manager’s Office of Emergency Management Work Plan Priorities Annual Report.
Purpose: Provide an annual report on the City Manager’s Office of Emergency Management Work Plan priorities for Fiscal Year 2022-2023, including an update on efforts to improve resiliency in responding to disasters.
(City Manager – Emergency Management)
5. Police Department Recruitment and Hiring Activity Annual Report.
Purpose: Provide an annual report on Police Department sworn and communications personnel recruitment and hiring activity for Fiscal Year 2022-2023, including recruiting climate, communication/ marketing activities and analysis, qualified applicant pool diversity, resignation data, and sworn demographic data by rank.
(Police)
[DEFERRED FROM THE AUGUST 17, 2023 COMMITTEE MEETING]
6. Recruitment, Hiring, and Retention Strategies Quarterly Status Report.
Purpose: Provide a quarterly status report on recruitment, hiring, and retention strategies. (Human Resources)
[DEFERRED FROM THE AUGUST 17, 2023 COMMITTEE MEETING]
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Public Safety, Finance and Strategic Support Committee Work Plan Page: 3
OCTOBER 19, 2023
1. Bi-Monthly Financial Report for July/August 2023.
Purpose: Provide a Bi-Monthly Financial Report on actual revenues and expenditures as compared to the 2023-2024 Budget for the two months ending August 2023. (City Manager – Budget/Finance)
2. Fire Department Staffing, Recruitment, Hiring and Bilingual Services Annual Report.
Purpose: Provide an annual report on Fire Department sworn personnel staffing, recruitment, and hiring activity for Fiscal Year 2022-2023 and the status of sworn bilingual services in Fiscal Year 2022-2023.
(Fire)
3. Innovation and Technology Projects Bi-Annual Status Report.
Purpose: Provide a verbal status report on innovation and technology projects, highlighting the condition of efforts, initiatives at risk along with mitigation steps, and completed projects. (Information Technology)
4. Response to the Investigations of Police Misconduct in San José Report by Moeel, Lah, Fakhoury, LLP.
Purpose: Provide a report responding to the Investigations of Police Misconduct in San José report by Moeel, Lah, Fakhoury, LLP. (City Manager/Independent Police Auditor)
NOVEMBER 16, 2023
1. First Quarter Financial Reports for Fiscal Year 2023-2024.
Purpose: Provide first quarter (period ending September 30, 2023) financial reports in the areas of Debt Management, Investment Management, Revenue Management, and Purchasing and Risk Management.
(Finance)
2. Police Department Operations and Performance Bi-Monthly Status Report.
Purpose: Provide a verbal bi-monthly status report on Police Department operations and performance in the areas of city-wide crime statistics, crime trends, emerging issues, police redistricting efforts, recruitment and hiring activity, and other matters of interest, as needed. (Police)
3. Recruitment, Hiring, and Retention Strategies Quarterly Status Report.
Purpose: Provide a quarterly status report on recruitment, hiring, and retention strategies. (Human Resources)
4. Non-Management Employee Appraisals Audit Report.
Purpose: Provide a report on the non-management employee appraisals audit. (City Auditor)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Public Safety, Finance and Strategic Support Committee Work Plan Page: 4
DECEMBER 7, 2023 – SPECIAL MEETING DATE
1. Bi-Monthly Financial Report for September/October 2023.
Purpose: Provide a Bi-Monthly Financial Report on actual revenues and expenditures as compared to the Fiscal Year 2023-2024 Budget for the four months ending October 2023. (City Manager – Budget/Finance)
2. Retirement Plans Investments Annual Report.
Purpose: Provide an annual report on pension and healthcare investment performance for the Police and Fire Department Retirement Plan (P&F Plan) and the Federated City Employees’ Retirement System (Federated System) for Fiscal Year 2022-2023. (Retirement Services)
3. Violence Prevention Service Models Status Report.
Purpose: Provide a status report on violence prevention service models employed by other local government agencies.
(City Manager)
4. Language Accessibility Audit Report.
Purpose: Provide a report on the language accessibility audit. (City Auditor)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Public Safety, Finance and Strategic Support Committee Work Plan Page: 5
JANUARY 18, 2024 – MEETING CANCELLED
FEBRUARY 15, 2024
1. Second Quarter Financial Reports for Fiscal Year 2023-2024.
Purpose: Provide second quarter (period ending December 31, 2023) financial reports in the areas of Debt Management, Investment Management, Revenue Management, and Purchasing and Risk Management.
(Finance)
2. Police Department Operations and Performance Bi-Monthly Status Report.
Purpose: Provide a verbal bi-monthly status report on Police Department operations and performance in the areas of city-wide crime statistics, crime trends, emerging issues, police redistricting efforts, recruitment and hiring activity, and other matters of interest, as needed. (Police)
3. City of San José Investment Policy Annual Review.
Purpose: Provide an annual review of the City of San José Investment Policy. (Finance)
MARCH 21, 2024
1. Gender-Based Violence Annual Report.
Purpose: Provide an annual report on the City’s efforts to address Gender-Based Violence, including an update on efforts to address sexual assault and domestic violence. (Police)
2. Innovation and Technology Projects Bi-Annual Status Report.
Purpose: Provide a verbal status report on innovation and technology projects, highlighting the condition of efforts, initiatives at risk along with mitigation steps, and completed projects. (Information Technology)
3. Recruitment, Hiring, and Retention Strategies Quarterly Status Report.
Purpose: Provide a verbal quarterly status report on recruitment, hiring, and retention strategies. (Human Resources)
DRAFT
PUBLIC SAFETY, FINANCE AND STRATEGIC SUPPORT
COMMITTEE WORK PLAN
January – June 2024
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Public Safety, Finance and Strategic Support Committee Work Plan Page: 6
APRIL 18, 2024
1. Bi-Monthly Financial Report for January/February 2024.
Purpose: Provide a Bi-Monthly Financial Report on actual revenues and expenditures as compared to the 2023-2024 Budget for the eight months ending February 2024. (City Manager – Budget/Finance)
2. Police Department Operations and Performance Bi-Monthly Status Report.
Purpose: Provide a verbal bi-monthly status report on Police Department operations and performance in the areas of city-wide crime statistics, crime trends, emerging issues, and other matters of interest, as needed, with a focus on police redistricting efforts, violent and gang- related crime data by the San José Youth Empowerment Alliance Opportunity Neighborhoods. (Police)
3. Fire Department Operations Annual Report.
Purpose: Provide an annual report on Fire Department call volumes and emergency response times performance metrics.
(Fire)
4. Fire Department Emergency Medical Services Annual Report.
Purpose: Provide an annual report on Fire Department Emergency Medical Services delivery. (Fire)
MAY 16, 2024
1. Third Quarter Financial Reports for Fiscal Year 2023-2024.
Purpose: Provide third quarter (period ending March 31, 2024) financial reports in the areas of Debt Management, Investment Management, Revenue Collection, and Purchasing and Risk Management.
(Finance)
2. Police Department Reform and Operational Improvement Recommendations Annual Report.
Purpose: Provide an annual report on the recommendations for reform and operational improvement being tracked by the Police Department.
(Police)
3. Suicide Prevention Policy Annual Report.
Purpose: Provide an annual report on the City’s Suicide Prevention Policy for 2023, including an update on the issue of suicide prevention and strategies to further promote the policy. (Human Resources/City Manager – Administration, Policy, and Intergovernmental Relations/ City Manager – Communications)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Public Safety, Finance and Strategic Support Committee Work Plan Page: 7
JUNE 20, 2024
1. Bi-Monthly Financial Report for March/April 2024.
Purpose: Provide a Bi-Monthly Financial Report on actual revenues and expenditures as compared to the 2023-2024 Budget for the ten months ending April 2024. (City Manager – Budget/Finance)
2. Police Department Operations and Performance Bi-Monthly Status Report.
Purpose: Provide a verbal bi-monthly status report on Police Department operations and performance in the areas of city-wide crime statistics, crime trends, emerging issues, police redistricting efforts, recruitment and hiring activity, and other matters of interest, as needed. (Police)
3. Recruitment, Hiring, and Retention Strategies Quarterly Status Report.
Purpose: Provide a quarterly status report on recruitment, hiring, and retention strategies. (Human Resources)
4. Advancing Racial Equity through Culture and Practice Annual Report.
Purpose: Provide an annual report on the Office of Racial Equity's efforts towards advancing racial equity through cultural, practice, inclusion and belonging, including the status of Welcoming San Jose Plan strategies.
(City Manager – Racial Equity)
Councilmember
Foley
Packet Contents
Norms Exercise Worksheet
CED Committee Work Plan
T&E Committee Work Plan
Attachment: Norms Exercise Worksheet
Background:
Norms are informal standards that help us understand how to interact with others in a given social setting. Norms can vary across different contexts—the norms we use to interact with family members, friends and work colleagues can all be different. The purpose of this exercise is for the City Council to collectively identify a set of norms that can help promote productive working relationships among councilmembers and support the conduct of effective and efficient City Council meetings.
Exercise:
Councilmembers will be broken up into four small groups. Within your group, please develop a list of norms that you believe are important for the City Council. The below menu of norms is provided to help start the discussion, but these are only suggestions—some of them may not apply and there may be other important norms that are missing from this list. After each group has developed a list of norms, the full Council will reconvene and each group will share its list.
Menu of Norms:
• Treat others with respect
• Respect each member’s role as a
representative of their constituents
• Be honest
• Be patient
• Be compassionate
• Be collaborative where possible
• Try to maintain positive relationships
with colleagues
• Debate the issues, not motives
• Try to assume good intent
• Be a good listener
• Do not interrupt while others are
speaking
• Welcome public participation
• Be attentive during public comment
• Be mindful of equity considerations
• Be respectful of others’ time
• Be succinct
• Value good questions
• Be willing to question assumptions
• Try to maintain a positive tone
• Come to meetings prepared
• Try to ask clarifying questions of staff
offline before the meeting, time
permitting
• Confidentiality
Other Norm Ideas:
___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________
RULES COMMITTEE: 08/02/2023
ITEM: B.2
TO: RULES AND OPEN GOVERNMENT FROM: Mayor Matt Mahan
COMMITTEE Chair Pam Foley
SUBJECT: COMMUNITY AND ECONOMIC DATE: May 15, 2023
DEVELOPMENT COMMITTEE
WORK PLAN
Approved Date 06/26/2023
Approved Date 06/26/2023
RECOMMENDATION
a) Approve the Community and Economic Development Committee Work Plan for the period of August through December 2023 and setting its meeting schedule on the fourth Monday of each month at 1:30 p.m. in the City Council Chambers.
b) Accept the draft Community and Economic Development Committee Work Plan for the period of January through June 2024.
COMMITTEE MEMBERS: STAFF:
PAM FOLEY, CHAIR ROSALYNN HUGHEY, CITY MANAGER’S OFFICE OMAR TORRES, VICE CHAIR JOHNNY PHAN, CITY ATTORNEY’S OFFICE ROSEMARY KAMEI, MEMBER MICHAEL LOMIO, MAYOR’S OFFICE
PETER ORTIZ, MEMBER YASMIN JOHNSON, CITY CLERK’S OFFICE
ARJUN BATRA, MEMBER
MISSION STATEMENT:
To manage the growth and change of the City of San José in order to encourage a strong economy, create and preserve healthy neighborhoods, ensure a diverse range of housing and employment opportunities, and encourage a diverse range of arts, cultural, and entertainment offerings.
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 2
COMMUNITY AND ECONOMIC DEVELOPMENT
COMMITTEE WORK PLAN
August - December 2023
AUGUST 28, 2023
1. Economic Development Activities Quarterly Status Report.
Purpose: Provide a verbal quarterly status report on recent announcements, significant accomplishments, and upcoming events related to economic development. (Economic Development and Cultural Affairs)
2. Development Services Process Improvements and Dashboard Semi-Annual Status Report.
Purpose: Provide a semi-annual status report on the Development Services Process Improvements and Dashboard.
(Planning, Building and Code Enforcement/Public Works/Fire)
3. Citywide Planning Activities Semi-Annual Status Report.
Purpose: Provide a semi-annual status report on Citywide planning activities, including Urban Village planning, Aligning Zoning with the General Plan, and changing the General Plan land use designation for mobilehome parks to a Mobilehome Park land use designation.. (Planning, Building and Code Enforcement/Housing/City Manager – Office of Emergency Management)
4. Market Ready Urban Village Status Report.
Purpose: Provide a status report on real estate market ready Urban Villages, including recommendation on which “Market Rate Village” to initiate a planning process. (Planning, Building and Code Enforcement)
SEPTEMBER 25, 2023
1. Housing and Community Development Commission Annual Accomplishments Report and Work Plan.
Purpose: Provide the Housing and Community Development Commission Annual Accomplishments Report for Fiscal Year 2022-2023 and the Work Plan for Fiscal Year 2023- 2024 to comply with the City Municipal Code pertaining to Boards and Commissions. (Housing)
2. Arts Commission Annual Report and Work Plan.
Purpose: Provide the Arts Commission Annual Report for Fiscal Year 2022-2023 and the Work Plan for Fiscal Year 2023-2024 to comply with the City Municipal Code pertaining to Boards and Commissions.
(Economic Development and Cultural Affairs)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 3
3. Team San José Semi-Annual Status Report.
Purpose: Provide a semi-annual status report on the performance and activities of Team San José.
(Economic Development and Cultural Affairs)
4. Housing Department’s Performance Measures Audit Report.
Purpose: Provide a report on the Housing Department’s performance measures audit. (City Auditor)
5. Rent Stabilization Program Strategic Plan Status Report.
Purpose: Provide a status report on the draft Rent Stabilization Program Strategic Plan including Apartment Rent Ordinance, Mobilehome Rent Ordinance, Tenant Protection Ordinance, Ellis Act Ordinance, and goals and objectives for the program over the coming years. (Housing)
OCTOBER 23, 2023
1. Economic Development Activities Quarterly Status Report.
Purpose: Provide a verbal quarterly status report on recent announcements, significant accomplishments, and upcoming events related to economic development. (Economic Development and Cultural Affairs)
2. Development Permitting for Residential Additions or Alterations Audit Report.
Purpose: Provide a report on the development permitting for residential additions or alterations audit.
(City Auditor)
3. Soft Story Seismic Retrofit Policy Status Report.
Purpose: Provide a status report on the Soft Story Seismic Retrofit Policy. (Planning, Building and Code Enforcement/Housing/City Manager – Emergency Management)
4. Anti-Displacement Tenant Preference and Neighborhood Tenant Preference for Affordable Housing Status Report.
Purpose: Provide a status report on the proposed Anti-Displacement Tenant preference and the proposed Neighborhood Tenant preference, including a draft program framework that helps prioritize applicants for City-supported affordable housing and mitigate the likelihood of low- income renters’ displacement.
(Housing)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 4
NOVEMBER 27, 2023
1. Team San José and Convention and Visitors Annual Performance Audit Report.
Purpose: Provide a report on the annual performance of Team San José and Convention and Visitors audit.
(City Auditor)
2. Local/Small Business Contracting Participation Annual Report.
Purpose: Provide an annual report on City contracting with local and small businesses for Fiscal Year 2022-2023.
(Public Works/Finance)
3. Berryessa Flea Market Status Report.
Purpose: Provide a status report on the Berryessa Flea Market entitlement process, as well as the Flea Market Advisory Group and Vendor Transition Fund, consistent with City Council direction provided in June 2021.
(Planning, Building, and Code Enforcement/Economic Development and Cultural Affairs)
4. Citywide Residential Anti-Displacement Strategy Status Report.
Purpose: Provide a status report on the Citywide Residential Anti-Displacement Strategy, including information on housing preservation options and proposed priorities for preservation program development, consistent with the City Council direction provided on April 25, 2023. (Housing)
DECEMBER 25, 2023 – MEETING CANCELLED
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 5
DRAFT
COMMUNITY AND ECONOMIC DEVELOPMENT
COMMITTEE WORK PLAN
January - June 2024
JANUARY 22, 2024
1. Real Estate Services Division Activities Annual Report.
Purpose: Provide an annual report on the activities of the Real Estate Services Division, including surplus land sales leasing activities, and City-owned vacant lands for Fiscal Year 2022- 2023.
(Economic Development and Cultural Affairs)
2. Downtown West Community Benefits Status Report.
Purpose: Provide a status report on Downtown West Community Benefits, including the programs funded by the initial community benefit payments to the City generated by the Downtown West project.
(Economic Development and Cultural Affairs/Housing/Library)
3. COVID-19 Recovery Task Force Report Implementation Status Report.
Purpose: Provide a status report on the implementation of the COVID-19 Recovery Task Force Report recommendations.
(City Manager)
FEBRUARY 26, 2024
1. Economic Development Activities Quarterly Status Report.
Purpose: Provide a verbal quarterly status report on recent announcements, significant accomplishments, and upcoming events related to economic development. (Economic Development and Cultural Affairs)
2. Development Services Process Improvements and Dashboard Semi-Annual Status Report.
Purpose: Provide a semi-annual status report on the Development Services Process Improvements and Dashboard.
(Planning, Building and Code Enforcement/Public Works/Fire)
3. Citywide Planning Activities Semi-Annual Status Report.
Purpose: Provide a semi-annual status report on Citywide planning activities, including Urban Village planning and Aligning Zoning with the General Plan. (Planning, Building and Code Enforcement)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 6
4. Housing Catalyst Team Work Plan Status Report.
Purpose: Provide a status report on the work to implement the Housing Catalyst Team Work Plan.
(Planning, Building, and Code Enforcement/Housing/Economic Development and Cultural Affairs)
MARCH 25, 2024
1. Team San José Semi-Annual Status Report.
Purpose: Provide a semi-annual status report on the performance and activities of Team San José.
(Economic Development and Cultural Affairs)
2. Development Fee Framework Status Report.
Purpose: Provide a status report on the creation and implementation of the Development Fee Framework including the consideration of the analysis of the Parks Development Impact Fee Study.
(Economic Development and Cultural Affairs/Parks, Recreation and Neighborhood Services/Housing)
3. Housing Stabilization and Eviction Prevention Status Report.
Purpose: Provide a status report on housing stabilization and eviction prevention efforts to resolve active and potential unlawful detainer (eviction) court cases by preventing unnecessary forced evictions involving unpaid rent and promoting housing stability. (Housing)
APRIL 22, 2024
1. Economic Development Activities Quarterly Status Report.
Purpose: Provide a verbal quarterly status report on recent announcements, significant accomplishments, and upcoming events related to economic development. (Economic Development and Cultural Affairs)
2. Business Development Division Activities Annual Report.
Purpose: Provide an annual report on the activities of the Business Development Division, including small business assistance, COVID-19 Pandemic Community and Economic Recovery efforts, corporate engagement, development facilitation, and emerging trends in business sectors. (Economic Development and Cultural Affairs)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 7
3. Work2future Activities Annual Report.
Purpose: Provide an annual report on work2future activities and accomplishments in support of job seekers and employers.
(Economic Development and Cultural Affairs)
MAY 20, 2024 – SPECIAL MEETING DATE
1. Lease and Asset Management System Status Report.
Purpose: Provide a status report on the Lease and Asset Management System project for effective management of leases, property ownership, maintenance, and comprehensive tracking of real estate assets.
(Economic Development and Cultural Affairs/Information Technology)
2. Downtown and Regional Wayfinding Status Report.
Purpose: Provide a status report on Downtown and Regional Wayfinding efforts. (Transportation/Economic Development and Cultural Affairs)
3. Disability Services and Community Engagement Work Plan Annual Report.
Purpose: Provide an annual report on the Disability Services and Community Engagement Work Plan, including policies and initiatives implemented to improve accessibility for City staff and the residents of San José.
(City Manager – Office of Administration, Policy, and Intergovernmental Services)
4. City-wide Community Engagement Framework Annual Report.
Purpose: Provide an annual report on the City’s community engagement activities, including the use of on-call consultants and community-based organizations by departments and City Council offices.
(City Manager)
JUNE 24, 2024
1. Downtown Annual Progress Report.
Purpose: Provide an annual downtown progress report, including business and economic development, public life, and arts and cultural initiatives. (Economic Development and Cultural Affairs)
2. Foreign Trade Zone 18 and Sister Cities Program Status Report.
Purpose: Provide a status report on the City-managed Foreign Trade Zone and the Sister Cities Program.
(Economic Development and Cultural Affairs)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 8
3. Moderate-Income Housing Strategy Status Report.
Purpose: Provide a status report on the Moderate-Income Housing Strategy and preliminary findings.
(Housing)
4. Measure E Real Property Transfer Tax Refund for Qualifying Nonprofit Real Property Transfers Pilot Program Status Report.
Purpose: Provide a status report on the Measure E Real Estate Transfer Tax Refund for Qualifying Nonprofit Real Property Transfer Pilot Program, including any recommendations to end the pilot or establish a formal program.
(Housing)
RULES COMMITTEE: 06/14/2023
ITEM: B.4
TO: RULES AND OPEN GOVERNMENT FROM: Mayor Matt Mahan
COMMITTEE Chair David Cohen
SUBJECT: TRANSPORTATION AND DATE: June 14, 2023
ENVIRONMENT COMMITTEE
WORK PLAN
Approved Date: June 8, 2023
Approved Date: June 8, 2023
RECOMMENDATION
a) Approve the Transportation and Environment Committee Work Plan for the period of August through December 2023 and setting its meeting schedule on the first Monday of each month at 1:30 p.m. in the Council Chambers, except for the month of September which is set on the second Monday in September at 1:30 p.m. in the Council Chambers.
b) Accept the draft Transportation and Environment Committee Work Plan for the period of January through June 2024.
COMMITTEE MEMBERS: STAFF:
DAVID COHEN, CHAIR KIP HARKNESS, CITY MANAGER’S OFFICE
DEV DAVIS, VICE CHAIR COLLEEN WINCHESTER, CITY ATTORNEY’S OFFICE PAM FOLEY, MEMBER FAYE GARCIA, MAYOR’S OFFICE
PETER ORTIZ, MEMBER YASMIN JOHNSON, CITY CLERK’S OFFICE
DOMINGO CANDELAS, MEMBER
MISSION STATEMENT:
To provide the community with safe, secure, and efficient surface and air transportation systems that support San José’s livability and economic vitality and to provide environmental leadership through policy development, program design and reliable utility services and infrastructure.
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Transportation and Environment Committee Work Plan Page: 2
TRANSPORTATION AND ENVIRONMENT
COMMITTEE WORK PLAN
August - December 2023
AUGUST 7, 2023 – MEETING CANCELLED
SEPTEMBER 11, 2023 – SPECIAL MEETING DATE
1. City Infrastructure Strategy Quarterly Status Report.
Purpose: Provide a quarterly status report on key workstreams, project highlights and any updates on key workstreams.
(City Manager)
2. Clean Energy Community Advisory Commission Annual Report and Work Plan.
Purpose: Provide the Clean Energy Community Advisory Commission Annual Report for Fiscal Year 2022-2023 and the Work Plan for August – December 2023 to comply with the City Municipal Code pertaining to Boards and Commissions.
(Community Energy)
3. Airport Commission Annual Report and Work Plan.
Purpose: Provide the Airport Commission Annual Report for Fiscal Year 2022-2023 and the Work Plan for Fiscal Year 2023-2024 to comply with the City Municipal Code pertaining to Boards and Commissions.
(Airport)
4. Integrated Waste Management Enforcement Program Audit Report.
Purpose: Provide a report on the Integrated Waste Management Enforcement Program audit. (City Auditor)
5. Long Term Trash Plan Program Status Report.
Purpose: Provide a status report on the Long-Term Trash Plan Program as required under the Municipal Regional Stormwater National Pollutant Discharge Elimination System Permit (Environmental Services)
OCTOBER 2, 2023
1. Climate Smart San José Plan Semi-Annual Report.
Purpose: Provide a semi-annual report on the Climate Smart San José plan from March 2023 through August 2023.
(Environmental Services)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Transportation and Environment Committee Work Plan Page: 3
2. Sanitary and Storm Sewer Collection System and Green Stormwater Infrastructure Status Report.
Purpose: Provide a status report on Sanitary and Storm Sewer Collection System including Green Stormwater Infrastructure.
(City Manager/Public Works/Transportation/Environmental Services)
3. Municipal Micro Grids Status Report.
Purpose: Provide a status report on Micro Grids planning, funding, and implementation efforts from March 2023 through August 2023.
(Public Works)
NOVEMBER 6, 2023
1. Coyote Corridor Study Status Report.
Purpose: Provide a status report on the Coyote Corridor Study process which is exploring flexibility on non-residential land uses on the east side of Monterey Highway, uses that would be compatible with the Agricultural and Open Space uses along the corridor. (Planning, Building and Code Enforcement)
2. Water Supply Status Report.
Purpose: Provide a status report on water supply discussions between the City of San José and regional water agencies.
(Environmental Services)
3. Nutrient Regulations Impacts on the San Jose-Santa Clara Regional Wastewater Facility Status Report.
Purpose: Provide a status report on forthcoming nutrient regulations that will require future reductions in nutrient discharges to San Francisco Bay from the Regional Wastewater Facility. (Environmental Services)
4. Municipal Regional Stormwater National Pollutant Discharge Elimination System Permit Annual Report.
Purpose: Provide an annual report on the Municipal Regional Stormwater National Pollutant Discharge Elimination System Permit.
(Environmental Services)
DECEMBER 4, 2023
1. City Infrastructure Strategy Quarterly Status Report Purpose: Provide a quarterly status report on key workstreams, project highlights and any updates on key workstreams.
(City Manager)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Transportation and Environment Committee Work Plan Page: 4
2. Electric Vehicle Fleet and Charging Infrastructure Status Report.
Purpose: Provide a status report on integrated planning, funding, and implementation efforts for electric vehicle fleet and charging infrastructure development. (Community Energy/Public Works/Transportation)
3. City Street Sweeping Performance Status Report.
Purpose: Provide a status report on the City’s street sweeping performance. (Transportation)
4. Vehicle Blight Status Report.
Purpose: Provide a status report on vehicle blight response and service improvements that enhance prioritized outcomes and resident satisfaction. (Transportation/Parks, Recreation and Neighborhood Services/Information Technology)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Transportation and Environment Committee Work Plan Page: 5
DRAFT
TRANSPORTATION AND ENVIRONMENT
COMMITTEE WORK PLAN
January – June 2024
JANUARY 1, 2024 – MEETING CANCELLED
FEBRUARY 5, 2024
1. Citywide Deferred Maintenance Infrastructure Backlog Status Report.
Purpose: Provide a status report on Citywide Deferred Maintenance Infrastructure Backlog. (Public Works)
2. Integrated Waste Management Program and Recycle Right Public Outreach Program Status Report.
Purpose: Provide a status report on the Integrated Waste Management Program, including residential and commercial garbage and recycling collection programs and the Recycle Right Public Outreach Program.
(Environmental Services)
3. Diridon Station: Airport Connector and Integrated Station Status Report.
Purpose: Provide a status report on work to rebuild an integrated Diridon Station, including the Airport Connector to the Diridon Station.
(Transportation/Airport)
4. Transportation Activities Annual Report.
Purpose: Provide an annual report on transportation funding, planning, programs, and projects of interest to the City of San José involving regional, state, and federal agencies such as the Santa Clara Valley Transportation Authority (VTA), Bay Area Rapid Transit (BART), Caltrain, Metropolitan Transportation Commission, California High Speed Rail Authority, and the State Department of Transportation (Caltrans).
(Transportation)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Transportation and Environment Committee Work Plan Page: 6
MARCH 4, 2024
1. City Infrastructure Strategy Quarterly Status Report.
Purpose: Provide a quarterly status report on key workstreams, project highlights and any updates on key workstreams.
(City Manager)
2. City-Generated Tow Services Delivery Model Status Report.
Purpose: Provide a status report on the City-Generated Tow Services Delivery Model. (Planning, Building and Code Enforcement/Police)
3. Citywide Pavement Conditions, Funding, and Maintenance Program Delivery Strategy Status Report.
Purpose: Provide a status report on Citywide pavement conditions, funding, and the maintenance program delivery strategy.
(Transportation)
4. San José-Santa Clara Regional Wastewater Facility Capital Improvement Program Annual Report.
Purpose: Provide an annual report on the San José-Santa Clara Regional Wastewater Facility Capital Improvement Program for January through December 2023. (Environmental Services/Public Works)
5. SJC Airport New Terminal Status Report.
Purpose: Provide a status report on SJC airport capital projects and preparing for a New Terminal C.
(Airport/Public Works)
APRIL 8, 2024 – SPECIAL MEETING DATE
1. San José Clean Energy Programs Roadmap Status Report.
Purpose: Provide a status report on the San José Clean Energy Programs Roadmap. (Community Energy)
2. Residential Garbage and Recycling Rates Status Report.
Purpose: Provide a status report on residential garbage and recycling rates. (Environmental Services)
3. Climate Smart San José Plan Semi-Annual Report.
Purpose: Provide a semi-annual report on the Climate Smart San José plan from September 2023 through February 2024.
(Environmental Services)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Transportation and Environment Committee Work Plan Page: 7
4. Bike Plan 2025 and Trail Network Annual Report.
Purpose: Provide an annual report on Bike Plan 2025 and the trail network. (Transportation)
MAY 6, 2024
1. Vision Zero Traffic Safety Status Report.
Purpose: Provide a status report on Vision Zero Traffic Safety, including an update on the pedestrian safety pilot at Monterey Road and Curtner Avenue. (Transportation/Police)
2. Shoreline Levee and Sea Level Rise Status Report.
Purpose: Provide a status report on Shoreline Levee and Sea Level Rise. (Public Works/Environmental Services)
3. BART Silicon Valley Extension Status Report.
Purpose: Provide a status report on the BART Silicon Valley Phase 2 extension. (Transportation/Public Works)
JUNE 3, 2024
1. City Infrastructure Strategy Quarterly Status Report.
Purpose: Provide a quarterly status report on key workstreams, project highlights and any updates on key workstreams.
(City Manager)
2. Vehicle Blight Status Report.
Purpose: Provide a verbal status report on vehicle blight response and service improvements that enhance prioritized outcomes and resident satisfaction. (Transportation/Parks, Recreation and Neighborhood Services/Information Technology)
3. City Street Sweeping Performance Status Report.
Purpose: Provide a status report on the City’s street sweeping performance. (Transportation)
4. Community Forest Management Plan and Urban Forestry Annual Report.
Purpose: Provide an annual report on the Community Forest Management Plan and Urban Forestry and its partners in advancing urban forestry goals and increasing the tree canopy. (Transportation)
Councilmember
Jimenez
Packet Contents
Norms Exercise Worksheet
PSFSS Committee Work Plan
Attachment: Norms Exercise Worksheet
Background:
Norms are informal standards that help us understand how to interact with others in a given social setting. Norms can vary across different contexts—the norms we use to interact with family members, friends and work colleagues can all be different. The purpose of this exercise is for the City Council to collectively identify a set of norms that can help promote productive working relationships among councilmembers and support the conduct of effective and efficient City Council meetings.
Exercise:
Councilmembers will be broken up into four small groups. Within your group, please develop a list of norms that you believe are important for the City Council. The below menu of norms is provided to help start the discussion, but these are only suggestions—some of them may not apply and there may be other important norms that are missing from this list. After each group has developed a list of norms, the full Council will reconvene and each group will share its list.
Menu of Norms:
• Treat others with respect
• Respect each member’s role as a
representative of their constituents
• Be honest
• Be patient
• Be compassionate
• Be collaborative where possible
• Try to maintain positive relationships
with colleagues
• Debate the issues, not motives
• Try to assume good intent
• Be a good listener
• Do not interrupt while others are
speaking
• Welcome public participation
• Be attentive during public comment
• Be mindful of equity considerations
• Be respectful of others’ time
• Be succinct
• Value good questions
• Be willing to question assumptions
• Try to maintain a positive tone
• Come to meetings prepared
• Try to ask clarifying questions of staff
offline before the meeting, time
permitting
• Confidentiality
Other Norm Ideas:
___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________
RULES APPROVED: 8/2/2023
ITEM: B.10
AUGUST 17, 2023
1. Fourth Quarter Financial Reports for Fiscal Year 2022-2023.
Purpose: Provide fourth quarter (period ending June 30, 2023) financial reports in the areas of Debt Management, Investment Management, Revenue Management, and Purchasing and Risk Management.
(Finance)
2. Police Department Recruitment and Hiring Activity Annual Report.
Purpose: Provide an annual report on Police Department sworn and communications personnel recruitment and hiring activity for Fiscal Year 2022-2023, including recruiting climate, communication/ marketing activities and analysis, qualified applicant pool diversity, resignation data, and sworn demographic data by rank.
(Police)
[DEFERRED TO THE SEPTEMBER 21, 2023 COMMITTEE MEETING]
3. Fireworks Ordinance Work Plan Status Report.
Purpose: Provide a status report on the implementation of the Fireworks Ordinance Work Plan post-Fourth of July 2023.
(Fire)
4. Recruitment, Hiring, and Retention Strategies Quarterly Status Report.
Purpose: Provide a quarterly status report on recruitment, hiring, and retention strategies. (Human Resources)
[DEFERRED TO THE SEPTEMBER 21, 2023 COMMITTEE MEETING]
PUBLIC SAFETY, FINANCE AND STRATEGIC SUPPORT
COMMITTEE WORK PLAN
August - December 2023
UPDATED: 8/21/2023
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Public Safety, Finance and Strategic Support Committee Work Plan Page: 2
SEPTEMBER 21, 2023
1. Police Department Operations and Performance Bi-Monthly Status Report.
Purpose: Provide a verbal bi-monthly status report on Police Department operations and performance in the areas of city-wide crime statistics, crime trends, emerging issues, gender- based violence, police redistricting efforts, the effectiveness of the GHOST (Gun & Hazardous Offender Suppression Team) unit and other matters of interest, as needed. (Police)
2. San José Police Department Gender Action Plan Status Report.
Purpose: Provide a status report on the San José Police Department Gender Action Plan prepared by the Social Justice and Innovation Research Lab of Florida State University. (Police)
3. Workers’ Compensation Program Annual Report.
Purpose: Provide an annual report on the City’s efforts to contain workers’ compensation costs and reduce claims for the Workers’ Compensation Program by focusing on wellness, health, and safety through the end of Fiscal Year 2022-2023.
(Human Resources)
4. City Manager’s Office of Emergency Management Work Plan Priorities Annual Report.
Purpose: Provide an annual report on the City Manager’s Office of Emergency Management Work Plan priorities for Fiscal Year 2022-2023, including an update on efforts to improve resiliency in responding to disasters.
(City Manager – Emergency Management)
5. Police Department Recruitment and Hiring Activity Annual Report.
Purpose: Provide an annual report on Police Department sworn and communications personnel recruitment and hiring activity for Fiscal Year 2022-2023, including recruiting climate, communication/ marketing activities and analysis, qualified applicant pool diversity, resignation data, and sworn demographic data by rank.
(Police)
[DEFERRED FROM THE AUGUST 17, 2023 COMMITTEE MEETING]
6. Recruitment, Hiring, and Retention Strategies Quarterly Status Report.
Purpose: Provide a quarterly status report on recruitment, hiring, and retention strategies. (Human Resources)
[DEFERRED FROM THE AUGUST 17, 2023 COMMITTEE MEETING]
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Public Safety, Finance and Strategic Support Committee Work Plan Page: 3
OCTOBER 19, 2023
1. Bi-Monthly Financial Report for July/August 2023.
Purpose: Provide a Bi-Monthly Financial Report on actual revenues and expenditures as compared to the 2023-2024 Budget for the two months ending August 2023. (City Manager – Budget/Finance)
2. Fire Department Staffing, Recruitment, Hiring and Bilingual Services Annual Report.
Purpose: Provide an annual report on Fire Department sworn personnel staffing, recruitment, and hiring activity for Fiscal Year 2022-2023 and the status of sworn bilingual services in Fiscal Year 2022-2023.
(Fire)
3. Innovation and Technology Projects Bi-Annual Status Report.
Purpose: Provide a verbal status report on innovation and technology projects, highlighting the condition of efforts, initiatives at risk along with mitigation steps, and completed projects. (Information Technology)
4. Response to the Investigations of Police Misconduct in San José Report by Moeel, Lah, Fakhoury, LLP.
Purpose: Provide a report responding to the Investigations of Police Misconduct in San José report by Moeel, Lah, Fakhoury, LLP. (City Manager/Independent Police Auditor)
NOVEMBER 16, 2023
1. First Quarter Financial Reports for Fiscal Year 2023-2024.
Purpose: Provide first quarter (period ending September 30, 2023) financial reports in the areas of Debt Management, Investment Management, Revenue Management, and Purchasing and Risk Management.
(Finance)
2. Police Department Operations and Performance Bi-Monthly Status Report.
Purpose: Provide a verbal bi-monthly status report on Police Department operations and performance in the areas of city-wide crime statistics, crime trends, emerging issues, police redistricting efforts, recruitment and hiring activity, and other matters of interest, as needed. (Police)
3. Recruitment, Hiring, and Retention Strategies Quarterly Status Report.
Purpose: Provide a quarterly status report on recruitment, hiring, and retention strategies. (Human Resources)
4. Non-Management Employee Appraisals Audit Report.
Purpose: Provide a report on the non-management employee appraisals audit. (City Auditor)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Public Safety, Finance and Strategic Support Committee Work Plan Page: 4
DECEMBER 7, 2023 – SPECIAL MEETING DATE
1. Bi-Monthly Financial Report for September/October 2023.
Purpose: Provide a Bi-Monthly Financial Report on actual revenues and expenditures as compared to the Fiscal Year 2023-2024 Budget for the four months ending October 2023. (City Manager – Budget/Finance)
2. Retirement Plans Investments Annual Report.
Purpose: Provide an annual report on pension and healthcare investment performance for the Police and Fire Department Retirement Plan (P&F Plan) and the Federated City Employees’ Retirement System (Federated System) for Fiscal Year 2022-2023. (Retirement Services)
3. Violence Prevention Service Models Status Report.
Purpose: Provide a status report on violence prevention service models employed by other local government agencies.
(City Manager)
4. Language Accessibility Audit Report.
Purpose: Provide a report on the language accessibility audit. (City Auditor)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Public Safety, Finance and Strategic Support Committee Work Plan Page: 5
JANUARY 18, 2024 – MEETING CANCELLED
FEBRUARY 15, 2024
1. Second Quarter Financial Reports for Fiscal Year 2023-2024.
Purpose: Provide second quarter (period ending December 31, 2023) financial reports in the areas of Debt Management, Investment Management, Revenue Management, and Purchasing and Risk Management.
(Finance)
2. Police Department Operations and Performance Bi-Monthly Status Report.
Purpose: Provide a verbal bi-monthly status report on Police Department operations and performance in the areas of city-wide crime statistics, crime trends, emerging issues, police redistricting efforts, recruitment and hiring activity, and other matters of interest, as needed. (Police)
3. City of San José Investment Policy Annual Review.
Purpose: Provide an annual review of the City of San José Investment Policy. (Finance)
MARCH 21, 2024
1. Gender-Based Violence Annual Report.
Purpose: Provide an annual report on the City’s efforts to address Gender-Based Violence, including an update on efforts to address sexual assault and domestic violence. (Police)
2. Innovation and Technology Projects Bi-Annual Status Report.
Purpose: Provide a verbal status report on innovation and technology projects, highlighting the condition of efforts, initiatives at risk along with mitigation steps, and completed projects. (Information Technology)
3. Recruitment, Hiring, and Retention Strategies Quarterly Status Report.
Purpose: Provide a verbal quarterly status report on recruitment, hiring, and retention strategies. (Human Resources)
DRAFT
PUBLIC SAFETY, FINANCE AND STRATEGIC SUPPORT
COMMITTEE WORK PLAN
January – June 2024
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Public Safety, Finance and Strategic Support Committee Work Plan Page: 6
APRIL 18, 2024
1. Bi-Monthly Financial Report for January/February 2024.
Purpose: Provide a Bi-Monthly Financial Report on actual revenues and expenditures as compared to the 2023-2024 Budget for the eight months ending February 2024. (City Manager – Budget/Finance)
2. Police Department Operations and Performance Bi-Monthly Status Report.
Purpose: Provide a verbal bi-monthly status report on Police Department operations and performance in the areas of city-wide crime statistics, crime trends, emerging issues, and other matters of interest, as needed, with a focus on police redistricting efforts, violent and gang- related crime data by the San José Youth Empowerment Alliance Opportunity Neighborhoods. (Police)
3. Fire Department Operations Annual Report.
Purpose: Provide an annual report on Fire Department call volumes and emergency response times performance metrics.
(Fire)
4. Fire Department Emergency Medical Services Annual Report.
Purpose: Provide an annual report on Fire Department Emergency Medical Services delivery. (Fire)
MAY 16, 2024
1. Third Quarter Financial Reports for Fiscal Year 2023-2024.
Purpose: Provide third quarter (period ending March 31, 2024) financial reports in the areas of Debt Management, Investment Management, Revenue Collection, and Purchasing and Risk Management.
(Finance)
2. Police Department Reform and Operational Improvement Recommendations Annual Report.
Purpose: Provide an annual report on the recommendations for reform and operational improvement being tracked by the Police Department.
(Police)
3. Suicide Prevention Policy Annual Report.
Purpose: Provide an annual report on the City’s Suicide Prevention Policy for 2023, including an update on the issue of suicide prevention and strategies to further promote the policy. (Human Resources/City Manager – Administration, Policy, and Intergovernmental Relations/ City Manager – Communications)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Public Safety, Finance and Strategic Support Committee Work Plan Page: 7
JUNE 20, 2024
1. Bi-Monthly Financial Report for March/April 2024.
Purpose: Provide a Bi-Monthly Financial Report on actual revenues and expenditures as compared to the 2023-2024 Budget for the ten months ending April 2024. (City Manager – Budget/Finance)
2. Police Department Operations and Performance Bi-Monthly Status Report.
Purpose: Provide a verbal bi-monthly status report on Police Department operations and performance in the areas of city-wide crime statistics, crime trends, emerging issues, police redistricting efforts, recruitment and hiring activity, and other matters of interest, as needed. (Police)
3. Recruitment, Hiring, and Retention Strategies Quarterly Status Report.
Purpose: Provide a quarterly status report on recruitment, hiring, and retention strategies. (Human Resources)
4. Advancing Racial Equity through Culture and Practice Annual Report.
Purpose: Provide an annual report on the Office of Racial Equity's efforts towards advancing racial equity through cultural, practice, inclusion and belonging, including the status of Welcoming San Jose Plan strategies.
(City Manager – Racial Equity)
Vice Mayor
Kamei
Packet Contents
Norms Exercise Worksheet
CED Committee Work Plan
PSFSS Committee Work Plan
Attachment: Norms Exercise Worksheet
Background:
Norms are informal standards that help us understand how to interact with others in a given social setting. Norms can vary across different contexts—the norms we use to interact with family members, friends and work colleagues can all be different. The purpose of this exercise is for the City Council to collectively identify a set of norms that can help promote productive working relationships among councilmembers and support the conduct of effective and efficient City Council meetings.
Exercise:
Councilmembers will be broken up into four small groups. Within your group, please develop a list of norms that you believe are important for the City Council. The below menu of norms is provided to help start the discussion, but these are only suggestions—some of them may not apply and there may be other important norms that are missing from this list. After each group has developed a list of norms, the full Council will reconvene and each group will share its list.
Menu of Norms:
• Treat others with respect
• Respect each member’s role as a
representative of their constituents
• Be honest
• Be patient
• Be compassionate
• Be collaborative where possible
• Try to maintain positive relationships
with colleagues
• Debate the issues, not motives
• Try to assume good intent
• Be a good listener
• Do not interrupt while others are
speaking
• Welcome public participation
• Be attentive during public comment
• Be mindful of equity considerations
• Be respectful of others’ time
• Be succinct
• Value good questions
• Be willing to question assumptions
• Try to maintain a positive tone
• Come to meetings prepared
• Try to ask clarifying questions of staff
offline before the meeting, time
permitting
• Confidentiality
Other Norm Ideas:
___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________
RULES COMMITTEE: 08/02/2023
ITEM: B.2
TO: RULES AND OPEN GOVERNMENT FROM: Mayor Matt Mahan
COMMITTEE Chair Pam Foley
SUBJECT: COMMUNITY AND ECONOMIC DATE: May 15, 2023
DEVELOPMENT COMMITTEE
WORK PLAN
Approved Date 06/26/2023
Approved Date 06/26/2023
RECOMMENDATION
a) Approve the Community and Economic Development Committee Work Plan for the period of August through December 2023 and setting its meeting schedule on the fourth Monday of each month at 1:30 p.m. in the City Council Chambers.
b) Accept the draft Community and Economic Development Committee Work Plan for the period of January through June 2024.
COMMITTEE MEMBERS: STAFF:
PAM FOLEY, CHAIR ROSALYNN HUGHEY, CITY MANAGER’S OFFICE OMAR TORRES, VICE CHAIR JOHNNY PHAN, CITY ATTORNEY’S OFFICE ROSEMARY KAMEI, MEMBER MICHAEL LOMIO, MAYOR’S OFFICE
PETER ORTIZ, MEMBER YASMIN JOHNSON, CITY CLERK’S OFFICE
ARJUN BATRA, MEMBER
MISSION STATEMENT:
To manage the growth and change of the City of San José in order to encourage a strong economy, create and preserve healthy neighborhoods, ensure a diverse range of housing and employment opportunities, and encourage a diverse range of arts, cultural, and entertainment offerings.
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 2
COMMUNITY AND ECONOMIC DEVELOPMENT
COMMITTEE WORK PLAN
August - December 2023
AUGUST 28, 2023
1. Economic Development Activities Quarterly Status Report.
Purpose: Provide a verbal quarterly status report on recent announcements, significant accomplishments, and upcoming events related to economic development. (Economic Development and Cultural Affairs)
2. Development Services Process Improvements and Dashboard Semi-Annual Status Report.
Purpose: Provide a semi-annual status report on the Development Services Process Improvements and Dashboard.
(Planning, Building and Code Enforcement/Public Works/Fire)
3. Citywide Planning Activities Semi-Annual Status Report.
Purpose: Provide a semi-annual status report on Citywide planning activities, including Urban Village planning, Aligning Zoning with the General Plan, and changing the General Plan land use designation for mobilehome parks to a Mobilehome Park land use designation.. (Planning, Building and Code Enforcement/Housing/City Manager – Office of Emergency Management)
4. Market Ready Urban Village Status Report.
Purpose: Provide a status report on real estate market ready Urban Villages, including recommendation on which “Market Rate Village” to initiate a planning process. (Planning, Building and Code Enforcement)
SEPTEMBER 25, 2023
1. Housing and Community Development Commission Annual Accomplishments Report and Work Plan.
Purpose: Provide the Housing and Community Development Commission Annual Accomplishments Report for Fiscal Year 2022-2023 and the Work Plan for Fiscal Year 2023- 2024 to comply with the City Municipal Code pertaining to Boards and Commissions. (Housing)
2. Arts Commission Annual Report and Work Plan.
Purpose: Provide the Arts Commission Annual Report for Fiscal Year 2022-2023 and the Work Plan for Fiscal Year 2023-2024 to comply with the City Municipal Code pertaining to Boards and Commissions.
(Economic Development and Cultural Affairs)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 3
3. Team San José Semi-Annual Status Report.
Purpose: Provide a semi-annual status report on the performance and activities of Team San José.
(Economic Development and Cultural Affairs)
4. Housing Department’s Performance Measures Audit Report.
Purpose: Provide a report on the Housing Department’s performance measures audit. (City Auditor)
5. Rent Stabilization Program Strategic Plan Status Report.
Purpose: Provide a status report on the draft Rent Stabilization Program Strategic Plan including Apartment Rent Ordinance, Mobilehome Rent Ordinance, Tenant Protection Ordinance, Ellis Act Ordinance, and goals and objectives for the program over the coming years. (Housing)
OCTOBER 23, 2023
1. Economic Development Activities Quarterly Status Report.
Purpose: Provide a verbal quarterly status report on recent announcements, significant accomplishments, and upcoming events related to economic development. (Economic Development and Cultural Affairs)
2. Development Permitting for Residential Additions or Alterations Audit Report.
Purpose: Provide a report on the development permitting for residential additions or alterations audit.
(City Auditor)
3. Soft Story Seismic Retrofit Policy Status Report.
Purpose: Provide a status report on the Soft Story Seismic Retrofit Policy. (Planning, Building and Code Enforcement/Housing/City Manager – Emergency Management)
4. Anti-Displacement Tenant Preference and Neighborhood Tenant Preference for Affordable Housing Status Report.
Purpose: Provide a status report on the proposed Anti-Displacement Tenant preference and the proposed Neighborhood Tenant preference, including a draft program framework that helps prioritize applicants for City-supported affordable housing and mitigate the likelihood of low- income renters’ displacement.
(Housing)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 4
NOVEMBER 27, 2023
1. Team San José and Convention and Visitors Annual Performance Audit Report.
Purpose: Provide a report on the annual performance of Team San José and Convention and Visitors audit.
(City Auditor)
2. Local/Small Business Contracting Participation Annual Report.
Purpose: Provide an annual report on City contracting with local and small businesses for Fiscal Year 2022-2023.
(Public Works/Finance)
3. Berryessa Flea Market Status Report.
Purpose: Provide a status report on the Berryessa Flea Market entitlement process, as well as the Flea Market Advisory Group and Vendor Transition Fund, consistent with City Council direction provided in June 2021.
(Planning, Building, and Code Enforcement/Economic Development and Cultural Affairs)
4. Citywide Residential Anti-Displacement Strategy Status Report.
Purpose: Provide a status report on the Citywide Residential Anti-Displacement Strategy, including information on housing preservation options and proposed priorities for preservation program development, consistent with the City Council direction provided on April 25, 2023. (Housing)
DECEMBER 25, 2023 – MEETING CANCELLED
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 5
DRAFT
COMMUNITY AND ECONOMIC DEVELOPMENT
COMMITTEE WORK PLAN
January - June 2024
JANUARY 22, 2024
1. Real Estate Services Division Activities Annual Report.
Purpose: Provide an annual report on the activities of the Real Estate Services Division, including surplus land sales leasing activities, and City-owned vacant lands for Fiscal Year 2022- 2023.
(Economic Development and Cultural Affairs)
2. Downtown West Community Benefits Status Report.
Purpose: Provide a status report on Downtown West Community Benefits, including the programs funded by the initial community benefit payments to the City generated by the Downtown West project.
(Economic Development and Cultural Affairs/Housing/Library)
3. COVID-19 Recovery Task Force Report Implementation Status Report.
Purpose: Provide a status report on the implementation of the COVID-19 Recovery Task Force Report recommendations.
(City Manager)
FEBRUARY 26, 2024
1. Economic Development Activities Quarterly Status Report.
Purpose: Provide a verbal quarterly status report on recent announcements, significant accomplishments, and upcoming events related to economic development. (Economic Development and Cultural Affairs)
2. Development Services Process Improvements and Dashboard Semi-Annual Status Report.
Purpose: Provide a semi-annual status report on the Development Services Process Improvements and Dashboard.
(Planning, Building and Code Enforcement/Public Works/Fire)
3. Citywide Planning Activities Semi-Annual Status Report.
Purpose: Provide a semi-annual status report on Citywide planning activities, including Urban Village planning and Aligning Zoning with the General Plan. (Planning, Building and Code Enforcement)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 6
4. Housing Catalyst Team Work Plan Status Report.
Purpose: Provide a status report on the work to implement the Housing Catalyst Team Work Plan.
(Planning, Building, and Code Enforcement/Housing/Economic Development and Cultural Affairs)
MARCH 25, 2024
1. Team San José Semi-Annual Status Report.
Purpose: Provide a semi-annual status report on the performance and activities of Team San José.
(Economic Development and Cultural Affairs)
2. Development Fee Framework Status Report.
Purpose: Provide a status report on the creation and implementation of the Development Fee Framework including the consideration of the analysis of the Parks Development Impact Fee Study.
(Economic Development and Cultural Affairs/Parks, Recreation and Neighborhood Services/Housing)
3. Housing Stabilization and Eviction Prevention Status Report.
Purpose: Provide a status report on housing stabilization and eviction prevention efforts to resolve active and potential unlawful detainer (eviction) court cases by preventing unnecessary forced evictions involving unpaid rent and promoting housing stability. (Housing)
APRIL 22, 2024
1. Economic Development Activities Quarterly Status Report.
Purpose: Provide a verbal quarterly status report on recent announcements, significant accomplishments, and upcoming events related to economic development. (Economic Development and Cultural Affairs)
2. Business Development Division Activities Annual Report.
Purpose: Provide an annual report on the activities of the Business Development Division, including small business assistance, COVID-19 Pandemic Community and Economic Recovery efforts, corporate engagement, development facilitation, and emerging trends in business sectors. (Economic Development and Cultural Affairs)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 7
3. Work2future Activities Annual Report.
Purpose: Provide an annual report on work2future activities and accomplishments in support of job seekers and employers.
(Economic Development and Cultural Affairs)
MAY 20, 2024 – SPECIAL MEETING DATE
1. Lease and Asset Management System Status Report.
Purpose: Provide a status report on the Lease and Asset Management System project for effective management of leases, property ownership, maintenance, and comprehensive tracking of real estate assets.
(Economic Development and Cultural Affairs/Information Technology)
2. Downtown and Regional Wayfinding Status Report.
Purpose: Provide a status report on Downtown and Regional Wayfinding efforts. (Transportation/Economic Development and Cultural Affairs)
3. Disability Services and Community Engagement Work Plan Annual Report.
Purpose: Provide an annual report on the Disability Services and Community Engagement Work Plan, including policies and initiatives implemented to improve accessibility for City staff and the residents of San José.
(City Manager – Office of Administration, Policy, and Intergovernmental Services)
4. City-wide Community Engagement Framework Annual Report.
Purpose: Provide an annual report on the City’s community engagement activities, including the use of on-call consultants and community-based organizations by departments and City Council offices.
(City Manager)
JUNE 24, 2024
1. Downtown Annual Progress Report.
Purpose: Provide an annual downtown progress report, including business and economic development, public life, and arts and cultural initiatives. (Economic Development and Cultural Affairs)
2. Foreign Trade Zone 18 and Sister Cities Program Status Report.
Purpose: Provide a status report on the City-managed Foreign Trade Zone and the Sister Cities Program.
(Economic Development and Cultural Affairs)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 8
3. Moderate-Income Housing Strategy Status Report.
Purpose: Provide a status report on the Moderate-Income Housing Strategy and preliminary findings.
(Housing)
4. Measure E Real Property Transfer Tax Refund for Qualifying Nonprofit Real Property Transfers Pilot Program Status Report.
Purpose: Provide a status report on the Measure E Real Estate Transfer Tax Refund for Qualifying Nonprofit Real Property Transfer Pilot Program, including any recommendations to end the pilot or establish a formal program.
(Housing)
RULES APPROVED: 8/2/2023
ITEM: B.10
AUGUST 17, 2023
1. Fourth Quarter Financial Reports for Fiscal Year 2022-2023.
Purpose: Provide fourth quarter (period ending June 30, 2023) financial reports in the areas of Debt Management, Investment Management, Revenue Management, and Purchasing and Risk Management.
(Finance)
2. Police Department Recruitment and Hiring Activity Annual Report.
Purpose: Provide an annual report on Police Department sworn and communications personnel recruitment and hiring activity for Fiscal Year 2022-2023, including recruiting climate, communication/ marketing activities and analysis, qualified applicant pool diversity, resignation data, and sworn demographic data by rank.
(Police)
[DEFERRED TO THE SEPTEMBER 21, 2023 COMMITTEE MEETING]
3. Fireworks Ordinance Work Plan Status Report.
Purpose: Provide a status report on the implementation of the Fireworks Ordinance Work Plan post-Fourth of July 2023.
(Fire)
4. Recruitment, Hiring, and Retention Strategies Quarterly Status Report.
Purpose: Provide a quarterly status report on recruitment, hiring, and retention strategies. (Human Resources)
[DEFERRED TO THE SEPTEMBER 21, 2023 COMMITTEE MEETING]
PUBLIC SAFETY, FINANCE AND STRATEGIC SUPPORT
COMMITTEE WORK PLAN
August - December 2023
UPDATED: 8/21/2023
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Public Safety, Finance and Strategic Support Committee Work Plan Page: 2
SEPTEMBER 21, 2023
1. Police Department Operations and Performance Bi-Monthly Status Report.
Purpose: Provide a verbal bi-monthly status report on Police Department operations and performance in the areas of city-wide crime statistics, crime trends, emerging issues, gender- based violence, police redistricting efforts, the effectiveness of the GHOST (Gun & Hazardous Offender Suppression Team) unit and other matters of interest, as needed. (Police)
2. San José Police Department Gender Action Plan Status Report.
Purpose: Provide a status report on the San José Police Department Gender Action Plan prepared by the Social Justice and Innovation Research Lab of Florida State University. (Police)
3. Workers’ Compensation Program Annual Report.
Purpose: Provide an annual report on the City’s efforts to contain workers’ compensation costs and reduce claims for the Workers’ Compensation Program by focusing on wellness, health, and safety through the end of Fiscal Year 2022-2023.
(Human Resources)
4. City Manager’s Office of Emergency Management Work Plan Priorities Annual Report.
Purpose: Provide an annual report on the City Manager’s Office of Emergency Management Work Plan priorities for Fiscal Year 2022-2023, including an update on efforts to improve resiliency in responding to disasters.
(City Manager – Emergency Management)
5. Police Department Recruitment and Hiring Activity Annual Report.
Purpose: Provide an annual report on Police Department sworn and communications personnel recruitment and hiring activity for Fiscal Year 2022-2023, including recruiting climate, communication/ marketing activities and analysis, qualified applicant pool diversity, resignation data, and sworn demographic data by rank.
(Police)
[DEFERRED FROM THE AUGUST 17, 2023 COMMITTEE MEETING]
6. Recruitment, Hiring, and Retention Strategies Quarterly Status Report.
Purpose: Provide a quarterly status report on recruitment, hiring, and retention strategies. (Human Resources)
[DEFERRED FROM THE AUGUST 17, 2023 COMMITTEE MEETING]
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Public Safety, Finance and Strategic Support Committee Work Plan Page: 3
OCTOBER 19, 2023
1. Bi-Monthly Financial Report for July/August 2023.
Purpose: Provide a Bi-Monthly Financial Report on actual revenues and expenditures as compared to the 2023-2024 Budget for the two months ending August 2023. (City Manager – Budget/Finance)
2. Fire Department Staffing, Recruitment, Hiring and Bilingual Services Annual Report.
Purpose: Provide an annual report on Fire Department sworn personnel staffing, recruitment, and hiring activity for Fiscal Year 2022-2023 and the status of sworn bilingual services in Fiscal Year 2022-2023.
(Fire)
3. Innovation and Technology Projects Bi-Annual Status Report.
Purpose: Provide a verbal status report on innovation and technology projects, highlighting the condition of efforts, initiatives at risk along with mitigation steps, and completed projects. (Information Technology)
4. Response to the Investigations of Police Misconduct in San José Report by Moeel, Lah, Fakhoury, LLP.
Purpose: Provide a report responding to the Investigations of Police Misconduct in San José report by Moeel, Lah, Fakhoury, LLP. (City Manager/Independent Police Auditor)
NOVEMBER 16, 2023
1. First Quarter Financial Reports for Fiscal Year 2023-2024.
Purpose: Provide first quarter (period ending September 30, 2023) financial reports in the areas of Debt Management, Investment Management, Revenue Management, and Purchasing and Risk Management.
(Finance)
2. Police Department Operations and Performance Bi-Monthly Status Report.
Purpose: Provide a verbal bi-monthly status report on Police Department operations and performance in the areas of city-wide crime statistics, crime trends, emerging issues, police redistricting efforts, recruitment and hiring activity, and other matters of interest, as needed. (Police)
3. Recruitment, Hiring, and Retention Strategies Quarterly Status Report.
Purpose: Provide a quarterly status report on recruitment, hiring, and retention strategies. (Human Resources)
4. Non-Management Employee Appraisals Audit Report.
Purpose: Provide a report on the non-management employee appraisals audit. (City Auditor)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Public Safety, Finance and Strategic Support Committee Work Plan Page: 4
DECEMBER 7, 2023 – SPECIAL MEETING DATE
1. Bi-Monthly Financial Report for September/October 2023.
Purpose: Provide a Bi-Monthly Financial Report on actual revenues and expenditures as compared to the Fiscal Year 2023-2024 Budget for the four months ending October 2023. (City Manager – Budget/Finance)
2. Retirement Plans Investments Annual Report.
Purpose: Provide an annual report on pension and healthcare investment performance for the Police and Fire Department Retirement Plan (P&F Plan) and the Federated City Employees’ Retirement System (Federated System) for Fiscal Year 2022-2023. (Retirement Services)
3. Violence Prevention Service Models Status Report.
Purpose: Provide a status report on violence prevention service models employed by other local government agencies.
(City Manager)
4. Language Accessibility Audit Report.
Purpose: Provide a report on the language accessibility audit. (City Auditor)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Public Safety, Finance and Strategic Support Committee Work Plan Page: 5
JANUARY 18, 2024 – MEETING CANCELLED
FEBRUARY 15, 2024
1. Second Quarter Financial Reports for Fiscal Year 2023-2024.
Purpose: Provide second quarter (period ending December 31, 2023) financial reports in the areas of Debt Management, Investment Management, Revenue Management, and Purchasing and Risk Management.
(Finance)
2. Police Department Operations and Performance Bi-Monthly Status Report.
Purpose: Provide a verbal bi-monthly status report on Police Department operations and performance in the areas of city-wide crime statistics, crime trends, emerging issues, police redistricting efforts, recruitment and hiring activity, and other matters of interest, as needed. (Police)
3. City of San José Investment Policy Annual Review.
Purpose: Provide an annual review of the City of San José Investment Policy. (Finance)
MARCH 21, 2024
1. Gender-Based Violence Annual Report.
Purpose: Provide an annual report on the City’s efforts to address Gender-Based Violence, including an update on efforts to address sexual assault and domestic violence. (Police)
2. Innovation and Technology Projects Bi-Annual Status Report.
Purpose: Provide a verbal status report on innovation and technology projects, highlighting the condition of efforts, initiatives at risk along with mitigation steps, and completed projects. (Information Technology)
3. Recruitment, Hiring, and Retention Strategies Quarterly Status Report.
Purpose: Provide a verbal quarterly status report on recruitment, hiring, and retention strategies. (Human Resources)
DRAFT
PUBLIC SAFETY, FINANCE AND STRATEGIC SUPPORT
COMMITTEE WORK PLAN
January – June 2024
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Public Safety, Finance and Strategic Support Committee Work Plan Page: 6
APRIL 18, 2024
1. Bi-Monthly Financial Report for January/February 2024.
Purpose: Provide a Bi-Monthly Financial Report on actual revenues and expenditures as compared to the 2023-2024 Budget for the eight months ending February 2024. (City Manager – Budget/Finance)
2. Police Department Operations and Performance Bi-Monthly Status Report.
Purpose: Provide a verbal bi-monthly status report on Police Department operations and performance in the areas of city-wide crime statistics, crime trends, emerging issues, and other matters of interest, as needed, with a focus on police redistricting efforts, violent and gang- related crime data by the San José Youth Empowerment Alliance Opportunity Neighborhoods. (Police)
3. Fire Department Operations Annual Report.
Purpose: Provide an annual report on Fire Department call volumes and emergency response times performance metrics.
(Fire)
4. Fire Department Emergency Medical Services Annual Report.
Purpose: Provide an annual report on Fire Department Emergency Medical Services delivery. (Fire)
MAY 16, 2024
1. Third Quarter Financial Reports for Fiscal Year 2023-2024.
Purpose: Provide third quarter (period ending March 31, 2024) financial reports in the areas of Debt Management, Investment Management, Revenue Collection, and Purchasing and Risk Management.
(Finance)
2. Police Department Reform and Operational Improvement Recommendations Annual Report.
Purpose: Provide an annual report on the recommendations for reform and operational improvement being tracked by the Police Department.
(Police)
3. Suicide Prevention Policy Annual Report.
Purpose: Provide an annual report on the City’s Suicide Prevention Policy for 2023, including an update on the issue of suicide prevention and strategies to further promote the policy. (Human Resources/City Manager – Administration, Policy, and Intergovernmental Relations/ City Manager – Communications)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Public Safety, Finance and Strategic Support Committee Work Plan Page: 7
JUNE 20, 2024
1. Bi-Monthly Financial Report for March/April 2024.
Purpose: Provide a Bi-Monthly Financial Report on actual revenues and expenditures as compared to the 2023-2024 Budget for the ten months ending April 2024. (City Manager – Budget/Finance)
2. Police Department Operations and Performance Bi-Monthly Status Report.
Purpose: Provide a verbal bi-monthly status report on Police Department operations and performance in the areas of city-wide crime statistics, crime trends, emerging issues, police redistricting efforts, recruitment and hiring activity, and other matters of interest, as needed. (Police)
3. Recruitment, Hiring, and Retention Strategies Quarterly Status Report.
Purpose: Provide a quarterly status report on recruitment, hiring, and retention strategies. (Human Resources)
4. Advancing Racial Equity through Culture and Practice Annual Report.
Purpose: Provide an annual report on the Office of Racial Equity's efforts towards advancing racial equity through cultural, practice, inclusion and belonging, including the status of Welcoming San Jose Plan strategies.
(City Manager – Racial Equity)
Mayor
Mahan
Packet Contents
Norms Exercise Worksheet
Attachment: Norms Exercise Worksheet
Background:
Norms are informal standards that help us understand how to interact with others in a given social setting. Norms can vary across different contexts—the norms we use to interact with family members, friends and work colleagues can all be different. The purpose of this exercise is for the City Council to collectively identify a set of norms that can help promote productive working relationships among councilmembers and support the conduct of effective and efficient City Council meetings.
Exercise:
Councilmembers will be broken up into four small groups. Within your group, please develop a list of norms that you believe are important for the City Council. The below menu of norms is provided to help start the discussion, but these are only suggestions—some of them may not apply and there may be other important norms that are missing from this list. After each group has developed a list of norms, the full Council will reconvene and each group will share its list.
Menu of Norms:
• Treat others with respect
• Respect each member’s role as a
representative of their constituents
• Be honest
• Be patient
• Be compassionate
• Be collaborative where possible
• Try to maintain positive relationships
with colleagues
• Debate the issues, not motives
• Try to assume good intent
• Be a good listener
• Do not interrupt while others are
speaking
• Welcome public participation
• Be attentive during public comment
• Be mindful of equity considerations
• Be respectful of others’ time
• Be succinct
• Value good questions
• Be willing to question assumptions
• Try to maintain a positive tone
• Come to meetings prepared
• Try to ask clarifying questions of staff
offline before the meeting, time
permitting
• Confidentiality
Other Norm Ideas:
___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________
Councilmember
Ortiz
Packet Contents
Norms Exercise Worksheet
CED Committee Work Plan
NSE Committee Work Plan
T&E Committee Work Plan
Attachment: Norms Exercise Worksheet
Background:
Norms are informal standards that help us understand how to interact with others in a given social setting. Norms can vary across different contexts—the norms we use to interact with family members, friends and work colleagues can all be different. The purpose of this exercise is for the City Council to collectively identify a set of norms that can help promote productive working relationships among councilmembers and support the conduct of effective and efficient City Council meetings.
Exercise:
Councilmembers will be broken up into four small groups. Within your group, please develop a list of norms that you believe are important for the City Council. The below menu of norms is provided to help start the discussion, but these are only suggestions—some of them may not apply and there may be other important norms that are missing from this list. After each group has developed a list of norms, the full Council will reconvene and each group will share its list.
Menu of Norms:
• Treat others with respect
• Respect each member’s role as a
representative of their constituents
• Be honest
• Be patient
• Be compassionate
• Be collaborative where possible
• Try to maintain positive relationships
with colleagues
• Debate the issues, not motives
• Try to assume good intent
• Be a good listener
• Do not interrupt while others are
speaking
• Welcome public participation
• Be attentive during public comment
• Be mindful of equity considerations
• Be respectful of others’ time
• Be succinct
• Value good questions
• Be willing to question assumptions
• Try to maintain a positive tone
• Come to meetings prepared
• Try to ask clarifying questions of staff
offline before the meeting, time
permitting
• Confidentiality
Other Norm Ideas:
___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________
RULES COMMITTEE: 08/02/2023
ITEM: B.2
TO: RULES AND OPEN GOVERNMENT FROM: Mayor Matt Mahan
COMMITTEE Chair Pam Foley
SUBJECT: COMMUNITY AND ECONOMIC DATE: May 15, 2023
DEVELOPMENT COMMITTEE
WORK PLAN
Approved Date 06/26/2023
Approved Date 06/26/2023
RECOMMENDATION
a) Approve the Community and Economic Development Committee Work Plan for the period of August through December 2023 and setting its meeting schedule on the fourth Monday of each month at 1:30 p.m. in the City Council Chambers.
b) Accept the draft Community and Economic Development Committee Work Plan for the period of January through June 2024.
COMMITTEE MEMBERS: STAFF:
PAM FOLEY, CHAIR ROSALYNN HUGHEY, CITY MANAGER’S OFFICE OMAR TORRES, VICE CHAIR JOHNNY PHAN, CITY ATTORNEY’S OFFICE ROSEMARY KAMEI, MEMBER MICHAEL LOMIO, MAYOR’S OFFICE
PETER ORTIZ, MEMBER YASMIN JOHNSON, CITY CLERK’S OFFICE
ARJUN BATRA, MEMBER
MISSION STATEMENT:
To manage the growth and change of the City of San José in order to encourage a strong economy, create and preserve healthy neighborhoods, ensure a diverse range of housing and employment opportunities, and encourage a diverse range of arts, cultural, and entertainment offerings.
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 2
COMMUNITY AND ECONOMIC DEVELOPMENT
COMMITTEE WORK PLAN
August - December 2023
AUGUST 28, 2023
1. Economic Development Activities Quarterly Status Report.
Purpose: Provide a verbal quarterly status report on recent announcements, significant accomplishments, and upcoming events related to economic development. (Economic Development and Cultural Affairs)
2. Development Services Process Improvements and Dashboard Semi-Annual Status Report.
Purpose: Provide a semi-annual status report on the Development Services Process Improvements and Dashboard.
(Planning, Building and Code Enforcement/Public Works/Fire)
3. Citywide Planning Activities Semi-Annual Status Report.
Purpose: Provide a semi-annual status report on Citywide planning activities, including Urban Village planning, Aligning Zoning with the General Plan, and changing the General Plan land use designation for mobilehome parks to a Mobilehome Park land use designation.. (Planning, Building and Code Enforcement/Housing/City Manager – Office of Emergency Management)
4. Market Ready Urban Village Status Report.
Purpose: Provide a status report on real estate market ready Urban Villages, including recommendation on which “Market Rate Village” to initiate a planning process. (Planning, Building and Code Enforcement)
SEPTEMBER 25, 2023
1. Housing and Community Development Commission Annual Accomplishments Report and Work Plan.
Purpose: Provide the Housing and Community Development Commission Annual Accomplishments Report for Fiscal Year 2022-2023 and the Work Plan for Fiscal Year 2023- 2024 to comply with the City Municipal Code pertaining to Boards and Commissions. (Housing)
2. Arts Commission Annual Report and Work Plan.
Purpose: Provide the Arts Commission Annual Report for Fiscal Year 2022-2023 and the Work Plan for Fiscal Year 2023-2024 to comply with the City Municipal Code pertaining to Boards and Commissions.
(Economic Development and Cultural Affairs)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 3
3. Team San José Semi-Annual Status Report.
Purpose: Provide a semi-annual status report on the performance and activities of Team San José.
(Economic Development and Cultural Affairs)
4. Housing Department’s Performance Measures Audit Report.
Purpose: Provide a report on the Housing Department’s performance measures audit. (City Auditor)
5. Rent Stabilization Program Strategic Plan Status Report.
Purpose: Provide a status report on the draft Rent Stabilization Program Strategic Plan including Apartment Rent Ordinance, Mobilehome Rent Ordinance, Tenant Protection Ordinance, Ellis Act Ordinance, and goals and objectives for the program over the coming years. (Housing)
OCTOBER 23, 2023
1. Economic Development Activities Quarterly Status Report.
Purpose: Provide a verbal quarterly status report on recent announcements, significant accomplishments, and upcoming events related to economic development. (Economic Development and Cultural Affairs)
2. Development Permitting for Residential Additions or Alterations Audit Report.
Purpose: Provide a report on the development permitting for residential additions or alterations audit.
(City Auditor)
3. Soft Story Seismic Retrofit Policy Status Report.
Purpose: Provide a status report on the Soft Story Seismic Retrofit Policy. (Planning, Building and Code Enforcement/Housing/City Manager – Emergency Management)
4. Anti-Displacement Tenant Preference and Neighborhood Tenant Preference for Affordable Housing Status Report.
Purpose: Provide a status report on the proposed Anti-Displacement Tenant preference and the proposed Neighborhood Tenant preference, including a draft program framework that helps prioritize applicants for City-supported affordable housing and mitigate the likelihood of low- income renters’ displacement.
(Housing)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 4
NOVEMBER 27, 2023
1. Team San José and Convention and Visitors Annual Performance Audit Report.
Purpose: Provide a report on the annual performance of Team San José and Convention and Visitors audit.
(City Auditor)
2. Local/Small Business Contracting Participation Annual Report.
Purpose: Provide an annual report on City contracting with local and small businesses for Fiscal Year 2022-2023.
(Public Works/Finance)
3. Berryessa Flea Market Status Report.
Purpose: Provide a status report on the Berryessa Flea Market entitlement process, as well as the Flea Market Advisory Group and Vendor Transition Fund, consistent with City Council direction provided in June 2021.
(Planning, Building, and Code Enforcement/Economic Development and Cultural Affairs)
4. Citywide Residential Anti-Displacement Strategy Status Report.
Purpose: Provide a status report on the Citywide Residential Anti-Displacement Strategy, including information on housing preservation options and proposed priorities for preservation program development, consistent with the City Council direction provided on April 25, 2023. (Housing)
DECEMBER 25, 2023 – MEETING CANCELLED
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 5
DRAFT
COMMUNITY AND ECONOMIC DEVELOPMENT
COMMITTEE WORK PLAN
January - June 2024
JANUARY 22, 2024
1. Real Estate Services Division Activities Annual Report.
Purpose: Provide an annual report on the activities of the Real Estate Services Division, including surplus land sales leasing activities, and City-owned vacant lands for Fiscal Year 2022- 2023.
(Economic Development and Cultural Affairs)
2. Downtown West Community Benefits Status Report.
Purpose: Provide a status report on Downtown West Community Benefits, including the programs funded by the initial community benefit payments to the City generated by the Downtown West project.
(Economic Development and Cultural Affairs/Housing/Library)
3. COVID-19 Recovery Task Force Report Implementation Status Report.
Purpose: Provide a status report on the implementation of the COVID-19 Recovery Task Force Report recommendations.
(City Manager)
FEBRUARY 26, 2024
1. Economic Development Activities Quarterly Status Report.
Purpose: Provide a verbal quarterly status report on recent announcements, significant accomplishments, and upcoming events related to economic development. (Economic Development and Cultural Affairs)
2. Development Services Process Improvements and Dashboard Semi-Annual Status Report.
Purpose: Provide a semi-annual status report on the Development Services Process Improvements and Dashboard.
(Planning, Building and Code Enforcement/Public Works/Fire)
3. Citywide Planning Activities Semi-Annual Status Report.
Purpose: Provide a semi-annual status report on Citywide planning activities, including Urban Village planning and Aligning Zoning with the General Plan. (Planning, Building and Code Enforcement)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 6
4. Housing Catalyst Team Work Plan Status Report.
Purpose: Provide a status report on the work to implement the Housing Catalyst Team Work Plan.
(Planning, Building, and Code Enforcement/Housing/Economic Development and Cultural Affairs)
MARCH 25, 2024
1. Team San José Semi-Annual Status Report.
Purpose: Provide a semi-annual status report on the performance and activities of Team San José.
(Economic Development and Cultural Affairs)
2. Development Fee Framework Status Report.
Purpose: Provide a status report on the creation and implementation of the Development Fee Framework including the consideration of the analysis of the Parks Development Impact Fee Study.
(Economic Development and Cultural Affairs/Parks, Recreation and Neighborhood Services/Housing)
3. Housing Stabilization and Eviction Prevention Status Report.
Purpose: Provide a status report on housing stabilization and eviction prevention efforts to resolve active and potential unlawful detainer (eviction) court cases by preventing unnecessary forced evictions involving unpaid rent and promoting housing stability. (Housing)
APRIL 22, 2024
1. Economic Development Activities Quarterly Status Report.
Purpose: Provide a verbal quarterly status report on recent announcements, significant accomplishments, and upcoming events related to economic development. (Economic Development and Cultural Affairs)
2. Business Development Division Activities Annual Report.
Purpose: Provide an annual report on the activities of the Business Development Division, including small business assistance, COVID-19 Pandemic Community and Economic Recovery efforts, corporate engagement, development facilitation, and emerging trends in business sectors. (Economic Development and Cultural Affairs)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 7
3. Work2future Activities Annual Report.
Purpose: Provide an annual report on work2future activities and accomplishments in support of job seekers and employers.
(Economic Development and Cultural Affairs)
MAY 20, 2024 – SPECIAL MEETING DATE
1. Lease and Asset Management System Status Report.
Purpose: Provide a status report on the Lease and Asset Management System project for effective management of leases, property ownership, maintenance, and comprehensive tracking of real estate assets.
(Economic Development and Cultural Affairs/Information Technology)
2. Downtown and Regional Wayfinding Status Report.
Purpose: Provide a status report on Downtown and Regional Wayfinding efforts. (Transportation/Economic Development and Cultural Affairs)
3. Disability Services and Community Engagement Work Plan Annual Report.
Purpose: Provide an annual report on the Disability Services and Community Engagement Work Plan, including policies and initiatives implemented to improve accessibility for City staff and the residents of San José.
(City Manager – Office of Administration, Policy, and Intergovernmental Services)
4. City-wide Community Engagement Framework Annual Report.
Purpose: Provide an annual report on the City’s community engagement activities, including the use of on-call consultants and community-based organizations by departments and City Council offices.
(City Manager)
JUNE 24, 2024
1. Downtown Annual Progress Report.
Purpose: Provide an annual downtown progress report, including business and economic development, public life, and arts and cultural initiatives. (Economic Development and Cultural Affairs)
2. Foreign Trade Zone 18 and Sister Cities Program Status Report.
Purpose: Provide a status report on the City-managed Foreign Trade Zone and the Sister Cities Program.
(Economic Development and Cultural Affairs)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 8
3. Moderate-Income Housing Strategy Status Report.
Purpose: Provide a status report on the Moderate-Income Housing Strategy and preliminary findings.
(Housing)
4. Measure E Real Property Transfer Tax Refund for Qualifying Nonprofit Real Property Transfers Pilot Program Status Report.
Purpose: Provide a status report on the Measure E Real Estate Transfer Tax Refund for Qualifying Nonprofit Real Property Transfer Pilot Program, including any recommendations to end the pilot or establish a formal program.
(Housing)
AGENDA: 08/09/2023
ITEM: B.7
TO: RULES AND OPEN GOVERNMENT FROM: Mayor Matt Mahan
COMMITTEE Chair Dev Davis
SUBJECT: NEIGHBORHOOD SERVICES DATE:
AND EDUCATION COMMITTEE
WORK PLAN
Approved Date 8/2/23
Approved Date 8/2/23
RECOMMENDATION
a) Approve the Neighborhood Services and Education Committee Work Plan for the period of August through December 2023 and setting its meeting schedule on the second Thursday of each month at 1:30 p.m. in the City Council Chambers.
b) Accept the draft Neighborhood Services and Education Committee Work Plan for the period of January through June 2024.
COMMITTEE MEMBERS: STAFF:
DEV DAVIS, CHAIR ANGEL RIOS, JR., CITY MANAGER’S OFFICE PETER ORTIZ, VICE CHAIR KARIN MURABITO, CITY ATTORNEY’S OFFICE BIEN DOAN, MEMBER MACKENZIE MOSSING, MAYOR’S OFFICE
OMAR TORRES, MEMBER TONI TABER, CITY CLERK’S OFFICE
DOMINGO CANDELAS, MEMBER
MISSION STATEMENT:
To serve, foster, and strengthen the community by providing access to lifelong learning, opportunities to enjoy life, and preserving and stewarding healthy neighborhoods.
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Neighborhood Services and Education Committee Work Plan Page: 2
NEIGHBORHOOD SERVICES AND EDUCATION
COMMITTEE WORK PLAN
August - December 2023
AUGUST 10, 2023
1. Library and Education Commission Annual Report and Work Plan.
Purpose: Provide an annual report on the Library and Education Commission’s accomplishments for Fiscal Year 2022-2023 and work plan for Fiscal Year 2023-2024, to comply with the City Municipal Code pertaining to Boards and Commissions. (Library)
2. San Jose Learns Program Annual Report.
Purpose: Provide an annual report on the implementation of the San Jose Learns expanded learning program for youth in grades K-3 in partnership with local school districts, as well as a review of the program’s accomplishments over a five-year assessment period. (Library)
SEPTEMBER 14, 2023
1. Children and Youth Services Master Plan Status Report.
Purpose: Provide a status report on the Children and Youth Services Master Plan. (City Manager/Library/ Parks, Recreation and Neighborhood Services)
2. Youth Commission’s Annual Report and Work Plan.
Purpose: Provide an annual report on the Youth Commission’s accomplishments for Fiscal Year 2022-2023 and work plan for Fiscal Year 2023-2024, to comply with the City Municipal Code pertaining to Boards and Commission.
(Library)
3. Senior Commission and Parks and Recreation Commission Work Plans.
Purpose: Provide a report on the work plans for Senior Commission and Parks and Recreation Commission for Fiscal Year 2023-2024, to comply with the City Municipal Code pertaining to Boards and Commissions.
(Parks, Recreation and Neighborhood Services)
4. Neighborhood Center Partner Program Annual Report.
Purpose: Provide an annual report on the Neighborhood Center Partner Program work plan recommendations and audit implementation.
(Parks, Recreation and Neighborhood Services)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Neighborhood Services and Education Committee Work Plan Page: 3
OCTOBER 12, 2023
1. BeautifySJ – Neighborhood Blight Reduction Status Report.
Purpose: Provide a status report on BeautifySJ – Neighborhood Blight Reduction evaluation plan and results for graffiti, litter removal, illegal dumping, and Dumpster Days. (Parks, Recreation and Neighborhood Services)
2. Park Ranger Annual Report.
Purpose: Provide an annual report on Park Ranger program including updates on programming and hiring efforts.
(Parks, Recreation and Neighborhood Services)
3. Flavored Tobacco Ban and Nitrous Oxide Status Report.
Purpose: Provide a status report on the Flavored Tobacco Ban and Nitrous Oxide work plan. (Planning, Building and Code Enforcement)
NOVEMBER 9, 2023
1. Education and Digital Literacy Annual Report.
Purpose: Provide an annual report on Education and Digital Literacy for Fiscal Year 2022- 2023, including program outcomes and progress toward implementation of quality standards. (Library/Parks, Recreation and Neighborhood Services)
2. Park Impact Ordinance and Parkland Dedication Ordinance Fees and Capital Improvement Program Annual Report.
Purpose: Provide an annual report on Park Impact Ordinance and Parkland Dedication Ordinance Fees for 2022-2023and Parks, Recreation and Neighborhood Services Department’s Capital Improvement Program.
(Parks, Recreation and Neighborhood Services)
3. Community Plan to End Homelessness 2020-2025 San José Report.
Purpose: Provide a report on the City of San José implementation plan to lay out the vision for the City’s support of the Community Plan to End Homelessness 2020-2025 and initial discussion of City engagement for the next regional plan.
(City Manager/Economic Development and Cultural Affairs/Housing/Library/Parks, Recreation and Neighborhood Services)
4. Resilience Corps Climate Change Pathway Status Report.
Purpose: Provide a status report on the Resilience Corps Climate Change Pathway including outcomes, success metrics and hiring updates.
(Parks, Recreation and Neighborhood Services)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Neighborhood Services and Education Committee Work Plan Page: 4
DECEMBER 14, 2023
1. Animal Care and Services Annual Report.
Purpose: Provide an annual report on the Animal Care and Services Division’s accomplishments for Fiscal Year 2022-2023.
(Public Works)
2. Neighborhoods Commission Status Report.
Purpose: Provide a status report on the membership, structure, and future of the Neighborhoods Commission and coordination with the Citywide Community Engagement Framework effort (Parks, Recreation and Neighborhood Services/City Manager)
3. Lived In Recreational Vehicle Census and Status Report.
Purpose: Provide a status report of the survey and census of individuals experiencing homelessness who live in recreational vehicles.
(Housing/Parks, Recreation and Neighborhood Services)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Neighborhood Services and Education Committee Work Plan Page: 5
DRAFT
NEIGHBORHOOD SERVICES AND EDUCATION
COMMITTEE WORK PLAN
January - June 2024
JANUARY 11, 2024 – MEETING CANCELLED
FEBRUARY 8, 2024
1. College and Career Readiness Status Report.
Purpose: Provide a status report on the College and Career Readiness program and the Citywide logic model.
(Library/Parks, Recreation and Neighborhood Services/Economic Development and Cultural Affairs)
2. Citywide Sustainable Park Maintenance Status Report.
Purpose: Provide a status report on citywide sustainable park maintenance, including current service levels and areas of improvement.
(Parks, Recreation and Neighborhood Services)
3. Parks, Recreation and Neighborhood Services Community Impact Annual Report.
Purpose: Provide an annual report on Parks, Recreation and Neighborhood Services Community Impact, including the transition of programming from cost recovery to equitable access for Fiscal Year 2022- 2023.
(Parks, Recreation and Neighborhood Services)
4. Code Enforcement Annual Report.
Purpose: Provide an annual report on Code Enforcement Division’s accomplishments for Fiscal Year 2022-2023.
(Planning, Building and Code Enforcement)
5. Police Activities League (PAL) Status Report.
Purpose: Provide a status report on the PAL partnership, programs, and services. (Parks, Recreation and Neighborhood Services/Police)
MARCH 14, 2024
1. Family Camp Status Report.
Purpose: Provide a status report on Family Camp in advance of the 2024 season. (Parks, Recreation and Neighborhood Services)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Neighborhood Services and Education Committee Work Plan Page: 6
2. San José Youth Empowerment Alliance, Bringing Everyone’s Strengths Together, Safe Summer Initiative Grant, and Youth Intervention Services Programs Annual Report.
Purpose: Provide an annual report on the San José Youth Empowerment Alliance (formerly the Mayor’s Gang Prevention Task Force), Bringing Everyone’s Strengths Together, Safe Summer Initiative Grant, and Youth Intervention Services programs for Fiscal Year 2022-2023. (Parks, Recreation and Neighborhood Services)
3. American Rescue Plan Spending Plan for Children and Youth Services Master Plan Status Report.
Purpose: Provide a status report on the American Rescue Plan spending plan for children and youth services master plan including programs, activities, and initiatives. (City Manager/Library/Parks, Recreation and Neighborhood Services)
APRIL 11, 2024
1. Funding Opportunities to Expand Community WiFi Status Report.
Purpose: Provide a status report on funding opportunities to expand community Wi-Fi. (Library/City Manager/Information Technology/Public Works)
2. 2022-2023 Senior Services and Age-Friendly Initiative Status Report.
Purpose: Provide a status report on the 2022-2023 Senior Services and Age-Friendly Initiative. (Parks, Recreation and Neighborhood Services)
3. Parks, Recreation and Neighborhood Services Volunteer Management Programs Annual Report.
Purpose: Provide an annual report on Parks, Recreation and Neighborhood Services volunteer management programs, accomplishments, and improvement initiatives. (Parks, Recreation and Neighborhood Services)
4. City Homelessness Programs Annual Report.
Purpose: Provide an annual report on City homelessness programs, services, housing efforts and efforts to manage impacts of homelessness on all aspects of the City. (Housing/Library/Parks, Recreation and Neighborhood Services/Public Works/Fire/Police)
MAY 9, 2024
1. Youth Commission Annual Report.
Purpose: Provide an annual report on the Youth Commission’s accomplishments for Fiscal Year 2023-2024.
(Library)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Neighborhood Services and Education Committee Work Plan Page: 7
2. 2023 Summer Youth Program Status Report.
Purpose: Provide a status report on the 2023 Summer Program, including activities and special events planned for summer 2024.
(Parks, Recreation and Neighborhood Services/Library)
JUNE 13, 2024
1. BeautifySJ Encampment Services Status Report.
Purpose: Provide a status report on the BeautifySJ Encampment Services. (Parks, Recreation and Neighborhood Services)
RULES COMMITTEE: 06/14/2023
ITEM: B.4
TO: RULES AND OPEN GOVERNMENT FROM: Mayor Matt Mahan
COMMITTEE Chair David Cohen
SUBJECT: TRANSPORTATION AND DATE: June 14, 2023
ENVIRONMENT COMMITTEE
WORK PLAN
Approved Date: June 8, 2023
Approved Date: June 8, 2023
RECOMMENDATION
a) Approve the Transportation and Environment Committee Work Plan for the period of August through December 2023 and setting its meeting schedule on the first Monday of each month at 1:30 p.m. in the Council Chambers, except for the month of September which is set on the second Monday in September at 1:30 p.m. in the Council Chambers.
b) Accept the draft Transportation and Environment Committee Work Plan for the period of January through June 2024.
COMMITTEE MEMBERS: STAFF:
DAVID COHEN, CHAIR KIP HARKNESS, CITY MANAGER’S OFFICE
DEV DAVIS, VICE CHAIR COLLEEN WINCHESTER, CITY ATTORNEY’S OFFICE PAM FOLEY, MEMBER FAYE GARCIA, MAYOR’S OFFICE
PETER ORTIZ, MEMBER YASMIN JOHNSON, CITY CLERK’S OFFICE
DOMINGO CANDELAS, MEMBER
MISSION STATEMENT:
To provide the community with safe, secure, and efficient surface and air transportation systems that support San José’s livability and economic vitality and to provide environmental leadership through policy development, program design and reliable utility services and infrastructure.
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Transportation and Environment Committee Work Plan Page: 2
TRANSPORTATION AND ENVIRONMENT
COMMITTEE WORK PLAN
August - December 2023
AUGUST 7, 2023 – MEETING CANCELLED
SEPTEMBER 11, 2023 – SPECIAL MEETING DATE
1. City Infrastructure Strategy Quarterly Status Report.
Purpose: Provide a quarterly status report on key workstreams, project highlights and any updates on key workstreams.
(City Manager)
2. Clean Energy Community Advisory Commission Annual Report and Work Plan.
Purpose: Provide the Clean Energy Community Advisory Commission Annual Report for Fiscal Year 2022-2023 and the Work Plan for August – December 2023 to comply with the City Municipal Code pertaining to Boards and Commissions.
(Community Energy)
3. Airport Commission Annual Report and Work Plan.
Purpose: Provide the Airport Commission Annual Report for Fiscal Year 2022-2023 and the Work Plan for Fiscal Year 2023-2024 to comply with the City Municipal Code pertaining to Boards and Commissions.
(Airport)
4. Integrated Waste Management Enforcement Program Audit Report.
Purpose: Provide a report on the Integrated Waste Management Enforcement Program audit. (City Auditor)
5. Long Term Trash Plan Program Status Report.
Purpose: Provide a status report on the Long-Term Trash Plan Program as required under the Municipal Regional Stormwater National Pollutant Discharge Elimination System Permit (Environmental Services)
OCTOBER 2, 2023
1. Climate Smart San José Plan Semi-Annual Report.
Purpose: Provide a semi-annual report on the Climate Smart San José plan from March 2023 through August 2023.
(Environmental Services)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Transportation and Environment Committee Work Plan Page: 3
2. Sanitary and Storm Sewer Collection System and Green Stormwater Infrastructure Status Report.
Purpose: Provide a status report on Sanitary and Storm Sewer Collection System including Green Stormwater Infrastructure.
(City Manager/Public Works/Transportation/Environmental Services)
3. Municipal Micro Grids Status Report.
Purpose: Provide a status report on Micro Grids planning, funding, and implementation efforts from March 2023 through August 2023.
(Public Works)
NOVEMBER 6, 2023
1. Coyote Corridor Study Status Report.
Purpose: Provide a status report on the Coyote Corridor Study process which is exploring flexibility on non-residential land uses on the east side of Monterey Highway, uses that would be compatible with the Agricultural and Open Space uses along the corridor. (Planning, Building and Code Enforcement)
2. Water Supply Status Report.
Purpose: Provide a status report on water supply discussions between the City of San José and regional water agencies.
(Environmental Services)
3. Nutrient Regulations Impacts on the San Jose-Santa Clara Regional Wastewater Facility Status Report.
Purpose: Provide a status report on forthcoming nutrient regulations that will require future reductions in nutrient discharges to San Francisco Bay from the Regional Wastewater Facility. (Environmental Services)
4. Municipal Regional Stormwater National Pollutant Discharge Elimination System Permit Annual Report.
Purpose: Provide an annual report on the Municipal Regional Stormwater National Pollutant Discharge Elimination System Permit.
(Environmental Services)
DECEMBER 4, 2023
1. City Infrastructure Strategy Quarterly Status Report Purpose: Provide a quarterly status report on key workstreams, project highlights and any updates on key workstreams.
(City Manager)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Transportation and Environment Committee Work Plan Page: 4
2. Electric Vehicle Fleet and Charging Infrastructure Status Report.
Purpose: Provide a status report on integrated planning, funding, and implementation efforts for electric vehicle fleet and charging infrastructure development. (Community Energy/Public Works/Transportation)
3. City Street Sweeping Performance Status Report.
Purpose: Provide a status report on the City’s street sweeping performance. (Transportation)
4. Vehicle Blight Status Report.
Purpose: Provide a status report on vehicle blight response and service improvements that enhance prioritized outcomes and resident satisfaction. (Transportation/Parks, Recreation and Neighborhood Services/Information Technology)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Transportation and Environment Committee Work Plan Page: 5
DRAFT
TRANSPORTATION AND ENVIRONMENT
COMMITTEE WORK PLAN
January – June 2024
JANUARY 1, 2024 – MEETING CANCELLED
FEBRUARY 5, 2024
1. Citywide Deferred Maintenance Infrastructure Backlog Status Report.
Purpose: Provide a status report on Citywide Deferred Maintenance Infrastructure Backlog. (Public Works)
2. Integrated Waste Management Program and Recycle Right Public Outreach Program Status Report.
Purpose: Provide a status report on the Integrated Waste Management Program, including residential and commercial garbage and recycling collection programs and the Recycle Right Public Outreach Program.
(Environmental Services)
3. Diridon Station: Airport Connector and Integrated Station Status Report.
Purpose: Provide a status report on work to rebuild an integrated Diridon Station, including the Airport Connector to the Diridon Station.
(Transportation/Airport)
4. Transportation Activities Annual Report.
Purpose: Provide an annual report on transportation funding, planning, programs, and projects of interest to the City of San José involving regional, state, and federal agencies such as the Santa Clara Valley Transportation Authority (VTA), Bay Area Rapid Transit (BART), Caltrain, Metropolitan Transportation Commission, California High Speed Rail Authority, and the State Department of Transportation (Caltrans).
(Transportation)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Transportation and Environment Committee Work Plan Page: 6
MARCH 4, 2024
1. City Infrastructure Strategy Quarterly Status Report.
Purpose: Provide a quarterly status report on key workstreams, project highlights and any updates on key workstreams.
(City Manager)
2. City-Generated Tow Services Delivery Model Status Report.
Purpose: Provide a status report on the City-Generated Tow Services Delivery Model. (Planning, Building and Code Enforcement/Police)
3. Citywide Pavement Conditions, Funding, and Maintenance Program Delivery Strategy Status Report.
Purpose: Provide a status report on Citywide pavement conditions, funding, and the maintenance program delivery strategy.
(Transportation)
4. San José-Santa Clara Regional Wastewater Facility Capital Improvement Program Annual Report.
Purpose: Provide an annual report on the San José-Santa Clara Regional Wastewater Facility Capital Improvement Program for January through December 2023. (Environmental Services/Public Works)
5. SJC Airport New Terminal Status Report.
Purpose: Provide a status report on SJC airport capital projects and preparing for a New Terminal C.
(Airport/Public Works)
APRIL 8, 2024 – SPECIAL MEETING DATE
1. San José Clean Energy Programs Roadmap Status Report.
Purpose: Provide a status report on the San José Clean Energy Programs Roadmap. (Community Energy)
2. Residential Garbage and Recycling Rates Status Report.
Purpose: Provide a status report on residential garbage and recycling rates. (Environmental Services)
3. Climate Smart San José Plan Semi-Annual Report.
Purpose: Provide a semi-annual report on the Climate Smart San José plan from September 2023 through February 2024.
(Environmental Services)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Transportation and Environment Committee Work Plan Page: 7
4. Bike Plan 2025 and Trail Network Annual Report.
Purpose: Provide an annual report on Bike Plan 2025 and the trail network. (Transportation)
MAY 6, 2024
1. Vision Zero Traffic Safety Status Report.
Purpose: Provide a status report on Vision Zero Traffic Safety, including an update on the pedestrian safety pilot at Monterey Road and Curtner Avenue. (Transportation/Police)
2. Shoreline Levee and Sea Level Rise Status Report.
Purpose: Provide a status report on Shoreline Levee and Sea Level Rise. (Public Works/Environmental Services)
3. BART Silicon Valley Extension Status Report.
Purpose: Provide a status report on the BART Silicon Valley Phase 2 extension. (Transportation/Public Works)
JUNE 3, 2024
1. City Infrastructure Strategy Quarterly Status Report.
Purpose: Provide a quarterly status report on key workstreams, project highlights and any updates on key workstreams.
(City Manager)
2. Vehicle Blight Status Report.
Purpose: Provide a verbal status report on vehicle blight response and service improvements that enhance prioritized outcomes and resident satisfaction. (Transportation/Parks, Recreation and Neighborhood Services/Information Technology)
3. City Street Sweeping Performance Status Report.
Purpose: Provide a status report on the City’s street sweeping performance. (Transportation)
4. Community Forest Management Plan and Urban Forestry Annual Report.
Purpose: Provide an annual report on the Community Forest Management Plan and Urban Forestry and its partners in advancing urban forestry goals and increasing the tree canopy. (Transportation)
Councilmember
Torres
Packet Contents
Norms Exercise Worksheet
CED Committee Work Plan
NSE Committee Work Plan
PSFSS Committee Work Plan
Attachment: Norms Exercise Worksheet
Background:
Norms are informal standards that help us understand how to interact with others in a given social setting. Norms can vary across different contexts—the norms we use to interact with family members, friends and work colleagues can all be different. The purpose of this exercise is for the City Council to collectively identify a set of norms that can help promote productive working relationships among councilmembers and support the conduct of effective and efficient City Council meetings.
Exercise:
Councilmembers will be broken up into four small groups. Within your group, please develop a list of norms that you believe are important for the City Council. The below menu of norms is provided to help start the discussion, but these are only suggestions—some of them may not apply and there may be other important norms that are missing from this list. After each group has developed a list of norms, the full Council will reconvene and each group will share its list.
Menu of Norms:
• Treat others with respect
• Respect each member’s role as a
representative of their constituents
• Be honest
• Be patient
• Be compassionate
• Be collaborative where possible
• Try to maintain positive relationships
with colleagues
• Debate the issues, not motives
• Try to assume good intent
• Be a good listener
• Do not interrupt while others are
speaking
• Welcome public participation
• Be attentive during public comment
• Be mindful of equity considerations
• Be respectful of others’ time
• Be succinct
• Value good questions
• Be willing to question assumptions
• Try to maintain a positive tone
• Come to meetings prepared
• Try to ask clarifying questions of staff
offline before the meeting, time
permitting
• Confidentiality
Other Norm Ideas:
___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________
RULES COMMITTEE: 08/02/2023
ITEM: B.2
TO: RULES AND OPEN GOVERNMENT FROM: Mayor Matt Mahan
COMMITTEE Chair Pam Foley
SUBJECT: COMMUNITY AND ECONOMIC DATE: May 15, 2023
DEVELOPMENT COMMITTEE
WORK PLAN
Approved Date 06/26/2023
Approved Date 06/26/2023
RECOMMENDATION
a) Approve the Community and Economic Development Committee Work Plan for the period of August through December 2023 and setting its meeting schedule on the fourth Monday of each month at 1:30 p.m. in the City Council Chambers.
b) Accept the draft Community and Economic Development Committee Work Plan for the period of January through June 2024.
COMMITTEE MEMBERS: STAFF:
PAM FOLEY, CHAIR ROSALYNN HUGHEY, CITY MANAGER’S OFFICE OMAR TORRES, VICE CHAIR JOHNNY PHAN, CITY ATTORNEY’S OFFICE ROSEMARY KAMEI, MEMBER MICHAEL LOMIO, MAYOR’S OFFICE
PETER ORTIZ, MEMBER YASMIN JOHNSON, CITY CLERK’S OFFICE
ARJUN BATRA, MEMBER
MISSION STATEMENT:
To manage the growth and change of the City of San José in order to encourage a strong economy, create and preserve healthy neighborhoods, ensure a diverse range of housing and employment opportunities, and encourage a diverse range of arts, cultural, and entertainment offerings.
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 2
COMMUNITY AND ECONOMIC DEVELOPMENT
COMMITTEE WORK PLAN
August - December 2023
AUGUST 28, 2023
1. Economic Development Activities Quarterly Status Report.
Purpose: Provide a verbal quarterly status report on recent announcements, significant accomplishments, and upcoming events related to economic development. (Economic Development and Cultural Affairs)
2. Development Services Process Improvements and Dashboard Semi-Annual Status Report.
Purpose: Provide a semi-annual status report on the Development Services Process Improvements and Dashboard.
(Planning, Building and Code Enforcement/Public Works/Fire)
3. Citywide Planning Activities Semi-Annual Status Report.
Purpose: Provide a semi-annual status report on Citywide planning activities, including Urban Village planning, Aligning Zoning with the General Plan, and changing the General Plan land use designation for mobilehome parks to a Mobilehome Park land use designation.. (Planning, Building and Code Enforcement/Housing/City Manager – Office of Emergency Management)
4. Market Ready Urban Village Status Report.
Purpose: Provide a status report on real estate market ready Urban Villages, including recommendation on which “Market Rate Village” to initiate a planning process. (Planning, Building and Code Enforcement)
SEPTEMBER 25, 2023
1. Housing and Community Development Commission Annual Accomplishments Report and Work Plan.
Purpose: Provide the Housing and Community Development Commission Annual Accomplishments Report for Fiscal Year 2022-2023 and the Work Plan for Fiscal Year 2023- 2024 to comply with the City Municipal Code pertaining to Boards and Commissions. (Housing)
2. Arts Commission Annual Report and Work Plan.
Purpose: Provide the Arts Commission Annual Report for Fiscal Year 2022-2023 and the Work Plan for Fiscal Year 2023-2024 to comply with the City Municipal Code pertaining to Boards and Commissions.
(Economic Development and Cultural Affairs)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 3
3. Team San José Semi-Annual Status Report.
Purpose: Provide a semi-annual status report on the performance and activities of Team San José.
(Economic Development and Cultural Affairs)
4. Housing Department’s Performance Measures Audit Report.
Purpose: Provide a report on the Housing Department’s performance measures audit. (City Auditor)
5. Rent Stabilization Program Strategic Plan Status Report.
Purpose: Provide a status report on the draft Rent Stabilization Program Strategic Plan including Apartment Rent Ordinance, Mobilehome Rent Ordinance, Tenant Protection Ordinance, Ellis Act Ordinance, and goals and objectives for the program over the coming years. (Housing)
OCTOBER 23, 2023
1. Economic Development Activities Quarterly Status Report.
Purpose: Provide a verbal quarterly status report on recent announcements, significant accomplishments, and upcoming events related to economic development. (Economic Development and Cultural Affairs)
2. Development Permitting for Residential Additions or Alterations Audit Report.
Purpose: Provide a report on the development permitting for residential additions or alterations audit.
(City Auditor)
3. Soft Story Seismic Retrofit Policy Status Report.
Purpose: Provide a status report on the Soft Story Seismic Retrofit Policy. (Planning, Building and Code Enforcement/Housing/City Manager – Emergency Management)
4. Anti-Displacement Tenant Preference and Neighborhood Tenant Preference for Affordable Housing Status Report.
Purpose: Provide a status report on the proposed Anti-Displacement Tenant preference and the proposed Neighborhood Tenant preference, including a draft program framework that helps prioritize applicants for City-supported affordable housing and mitigate the likelihood of low- income renters’ displacement.
(Housing)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 4
NOVEMBER 27, 2023
1. Team San José and Convention and Visitors Annual Performance Audit Report.
Purpose: Provide a report on the annual performance of Team San José and Convention and Visitors audit.
(City Auditor)
2. Local/Small Business Contracting Participation Annual Report.
Purpose: Provide an annual report on City contracting with local and small businesses for Fiscal Year 2022-2023.
(Public Works/Finance)
3. Berryessa Flea Market Status Report.
Purpose: Provide a status report on the Berryessa Flea Market entitlement process, as well as the Flea Market Advisory Group and Vendor Transition Fund, consistent with City Council direction provided in June 2021.
(Planning, Building, and Code Enforcement/Economic Development and Cultural Affairs)
4. Citywide Residential Anti-Displacement Strategy Status Report.
Purpose: Provide a status report on the Citywide Residential Anti-Displacement Strategy, including information on housing preservation options and proposed priorities for preservation program development, consistent with the City Council direction provided on April 25, 2023. (Housing)
DECEMBER 25, 2023 – MEETING CANCELLED
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 5
DRAFT
COMMUNITY AND ECONOMIC DEVELOPMENT
COMMITTEE WORK PLAN
January - June 2024
JANUARY 22, 2024
1. Real Estate Services Division Activities Annual Report.
Purpose: Provide an annual report on the activities of the Real Estate Services Division, including surplus land sales leasing activities, and City-owned vacant lands for Fiscal Year 2022- 2023.
(Economic Development and Cultural Affairs)
2. Downtown West Community Benefits Status Report.
Purpose: Provide a status report on Downtown West Community Benefits, including the programs funded by the initial community benefit payments to the City generated by the Downtown West project.
(Economic Development and Cultural Affairs/Housing/Library)
3. COVID-19 Recovery Task Force Report Implementation Status Report.
Purpose: Provide a status report on the implementation of the COVID-19 Recovery Task Force Report recommendations.
(City Manager)
FEBRUARY 26, 2024
1. Economic Development Activities Quarterly Status Report.
Purpose: Provide a verbal quarterly status report on recent announcements, significant accomplishments, and upcoming events related to economic development. (Economic Development and Cultural Affairs)
2. Development Services Process Improvements and Dashboard Semi-Annual Status Report.
Purpose: Provide a semi-annual status report on the Development Services Process Improvements and Dashboard.
(Planning, Building and Code Enforcement/Public Works/Fire)
3. Citywide Planning Activities Semi-Annual Status Report.
Purpose: Provide a semi-annual status report on Citywide planning activities, including Urban Village planning and Aligning Zoning with the General Plan. (Planning, Building and Code Enforcement)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 6
4. Housing Catalyst Team Work Plan Status Report.
Purpose: Provide a status report on the work to implement the Housing Catalyst Team Work Plan.
(Planning, Building, and Code Enforcement/Housing/Economic Development and Cultural Affairs)
MARCH 25, 2024
1. Team San José Semi-Annual Status Report.
Purpose: Provide a semi-annual status report on the performance and activities of Team San José.
(Economic Development and Cultural Affairs)
2. Development Fee Framework Status Report.
Purpose: Provide a status report on the creation and implementation of the Development Fee Framework including the consideration of the analysis of the Parks Development Impact Fee Study.
(Economic Development and Cultural Affairs/Parks, Recreation and Neighborhood Services/Housing)
3. Housing Stabilization and Eviction Prevention Status Report.
Purpose: Provide a status report on housing stabilization and eviction prevention efforts to resolve active and potential unlawful detainer (eviction) court cases by preventing unnecessary forced evictions involving unpaid rent and promoting housing stability. (Housing)
APRIL 22, 2024
1. Economic Development Activities Quarterly Status Report.
Purpose: Provide a verbal quarterly status report on recent announcements, significant accomplishments, and upcoming events related to economic development. (Economic Development and Cultural Affairs)
2. Business Development Division Activities Annual Report.
Purpose: Provide an annual report on the activities of the Business Development Division, including small business assistance, COVID-19 Pandemic Community and Economic Recovery efforts, corporate engagement, development facilitation, and emerging trends in business sectors. (Economic Development and Cultural Affairs)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 7
3. Work2future Activities Annual Report.
Purpose: Provide an annual report on work2future activities and accomplishments in support of job seekers and employers.
(Economic Development and Cultural Affairs)
MAY 20, 2024 – SPECIAL MEETING DATE
1. Lease and Asset Management System Status Report.
Purpose: Provide a status report on the Lease and Asset Management System project for effective management of leases, property ownership, maintenance, and comprehensive tracking of real estate assets.
(Economic Development and Cultural Affairs/Information Technology)
2. Downtown and Regional Wayfinding Status Report.
Purpose: Provide a status report on Downtown and Regional Wayfinding efforts. (Transportation/Economic Development and Cultural Affairs)
3. Disability Services and Community Engagement Work Plan Annual Report.
Purpose: Provide an annual report on the Disability Services and Community Engagement Work Plan, including policies and initiatives implemented to improve accessibility for City staff and the residents of San José.
(City Manager – Office of Administration, Policy, and Intergovernmental Services)
4. City-wide Community Engagement Framework Annual Report.
Purpose: Provide an annual report on the City’s community engagement activities, including the use of on-call consultants and community-based organizations by departments and City Council offices.
(City Manager)
JUNE 24, 2024
1. Downtown Annual Progress Report.
Purpose: Provide an annual downtown progress report, including business and economic development, public life, and arts and cultural initiatives. (Economic Development and Cultural Affairs)
2. Foreign Trade Zone 18 and Sister Cities Program Status Report.
Purpose: Provide a status report on the City-managed Foreign Trade Zone and the Sister Cities Program.
(Economic Development and Cultural Affairs)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Community and Economic Development Committee Work Plan Page: 8
3. Moderate-Income Housing Strategy Status Report.
Purpose: Provide a status report on the Moderate-Income Housing Strategy and preliminary findings.
(Housing)
4. Measure E Real Property Transfer Tax Refund for Qualifying Nonprofit Real Property Transfers Pilot Program Status Report.
Purpose: Provide a status report on the Measure E Real Estate Transfer Tax Refund for Qualifying Nonprofit Real Property Transfer Pilot Program, including any recommendations to end the pilot or establish a formal program.
(Housing)
AGENDA: 08/09/2023
ITEM: B.7
TO: RULES AND OPEN GOVERNMENT FROM: Mayor Matt Mahan
COMMITTEE Chair Dev Davis
SUBJECT: NEIGHBORHOOD SERVICES DATE:
AND EDUCATION COMMITTEE
WORK PLAN
Approved Date 8/2/23
Approved Date 8/2/23
RECOMMENDATION
a) Approve the Neighborhood Services and Education Committee Work Plan for the period of August through December 2023 and setting its meeting schedule on the second Thursday of each month at 1:30 p.m. in the City Council Chambers.
b) Accept the draft Neighborhood Services and Education Committee Work Plan for the period of January through June 2024.
COMMITTEE MEMBERS: STAFF:
DEV DAVIS, CHAIR ANGEL RIOS, JR., CITY MANAGER’S OFFICE PETER ORTIZ, VICE CHAIR KARIN MURABITO, CITY ATTORNEY’S OFFICE BIEN DOAN, MEMBER MACKENZIE MOSSING, MAYOR’S OFFICE
OMAR TORRES, MEMBER TONI TABER, CITY CLERK’S OFFICE
DOMINGO CANDELAS, MEMBER
MISSION STATEMENT:
To serve, foster, and strengthen the community by providing access to lifelong learning, opportunities to enjoy life, and preserving and stewarding healthy neighborhoods.
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Neighborhood Services and Education Committee Work Plan Page: 2
NEIGHBORHOOD SERVICES AND EDUCATION
COMMITTEE WORK PLAN
August - December 2023
AUGUST 10, 2023
1. Library and Education Commission Annual Report and Work Plan.
Purpose: Provide an annual report on the Library and Education Commission’s accomplishments for Fiscal Year 2022-2023 and work plan for Fiscal Year 2023-2024, to comply with the City Municipal Code pertaining to Boards and Commissions. (Library)
2. San Jose Learns Program Annual Report.
Purpose: Provide an annual report on the implementation of the San Jose Learns expanded learning program for youth in grades K-3 in partnership with local school districts, as well as a review of the program’s accomplishments over a five-year assessment period. (Library)
SEPTEMBER 14, 2023
1. Children and Youth Services Master Plan Status Report.
Purpose: Provide a status report on the Children and Youth Services Master Plan. (City Manager/Library/ Parks, Recreation and Neighborhood Services)
2. Youth Commission’s Annual Report and Work Plan.
Purpose: Provide an annual report on the Youth Commission’s accomplishments for Fiscal Year 2022-2023 and work plan for Fiscal Year 2023-2024, to comply with the City Municipal Code pertaining to Boards and Commission.
(Library)
3. Senior Commission and Parks and Recreation Commission Work Plans.
Purpose: Provide a report on the work plans for Senior Commission and Parks and Recreation Commission for Fiscal Year 2023-2024, to comply with the City Municipal Code pertaining to Boards and Commissions.
(Parks, Recreation and Neighborhood Services)
4. Neighborhood Center Partner Program Annual Report.
Purpose: Provide an annual report on the Neighborhood Center Partner Program work plan recommendations and audit implementation.
(Parks, Recreation and Neighborhood Services)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Neighborhood Services and Education Committee Work Plan Page: 3
OCTOBER 12, 2023
1. BeautifySJ – Neighborhood Blight Reduction Status Report.
Purpose: Provide a status report on BeautifySJ – Neighborhood Blight Reduction evaluation plan and results for graffiti, litter removal, illegal dumping, and Dumpster Days. (Parks, Recreation and Neighborhood Services)
2. Park Ranger Annual Report.
Purpose: Provide an annual report on Park Ranger program including updates on programming and hiring efforts.
(Parks, Recreation and Neighborhood Services)
3. Flavored Tobacco Ban and Nitrous Oxide Status Report.
Purpose: Provide a status report on the Flavored Tobacco Ban and Nitrous Oxide work plan. (Planning, Building and Code Enforcement)
NOVEMBER 9, 2023
1. Education and Digital Literacy Annual Report.
Purpose: Provide an annual report on Education and Digital Literacy for Fiscal Year 2022- 2023, including program outcomes and progress toward implementation of quality standards. (Library/Parks, Recreation and Neighborhood Services)
2. Park Impact Ordinance and Parkland Dedication Ordinance Fees and Capital Improvement Program Annual Report.
Purpose: Provide an annual report on Park Impact Ordinance and Parkland Dedication Ordinance Fees for 2022-2023and Parks, Recreation and Neighborhood Services Department’s Capital Improvement Program.
(Parks, Recreation and Neighborhood Services)
3. Community Plan to End Homelessness 2020-2025 San José Report.
Purpose: Provide a report on the City of San José implementation plan to lay out the vision for the City’s support of the Community Plan to End Homelessness 2020-2025 and initial discussion of City engagement for the next regional plan.
(City Manager/Economic Development and Cultural Affairs/Housing/Library/Parks, Recreation and Neighborhood Services)
4. Resilience Corps Climate Change Pathway Status Report.
Purpose: Provide a status report on the Resilience Corps Climate Change Pathway including outcomes, success metrics and hiring updates.
(Parks, Recreation and Neighborhood Services)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Neighborhood Services and Education Committee Work Plan Page: 4
DECEMBER 14, 2023
1. Animal Care and Services Annual Report.
Purpose: Provide an annual report on the Animal Care and Services Division’s accomplishments for Fiscal Year 2022-2023.
(Public Works)
2. Neighborhoods Commission Status Report.
Purpose: Provide a status report on the membership, structure, and future of the Neighborhoods Commission and coordination with the Citywide Community Engagement Framework effort (Parks, Recreation and Neighborhood Services/City Manager)
3. Lived In Recreational Vehicle Census and Status Report.
Purpose: Provide a status report of the survey and census of individuals experiencing homelessness who live in recreational vehicles.
(Housing/Parks, Recreation and Neighborhood Services)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Neighborhood Services and Education Committee Work Plan Page: 5
DRAFT
NEIGHBORHOOD SERVICES AND EDUCATION
COMMITTEE WORK PLAN
January - June 2024
JANUARY 11, 2024 – MEETING CANCELLED
FEBRUARY 8, 2024
1. College and Career Readiness Status Report.
Purpose: Provide a status report on the College and Career Readiness program and the Citywide logic model.
(Library/Parks, Recreation and Neighborhood Services/Economic Development and Cultural Affairs)
2. Citywide Sustainable Park Maintenance Status Report.
Purpose: Provide a status report on citywide sustainable park maintenance, including current service levels and areas of improvement.
(Parks, Recreation and Neighborhood Services)
3. Parks, Recreation and Neighborhood Services Community Impact Annual Report.
Purpose: Provide an annual report on Parks, Recreation and Neighborhood Services Community Impact, including the transition of programming from cost recovery to equitable access for Fiscal Year 2022- 2023.
(Parks, Recreation and Neighborhood Services)
4. Code Enforcement Annual Report.
Purpose: Provide an annual report on Code Enforcement Division’s accomplishments for Fiscal Year 2022-2023.
(Planning, Building and Code Enforcement)
5. Police Activities League (PAL) Status Report.
Purpose: Provide a status report on the PAL partnership, programs, and services. (Parks, Recreation and Neighborhood Services/Police)
MARCH 14, 2024
1. Family Camp Status Report.
Purpose: Provide a status report on Family Camp in advance of the 2024 season. (Parks, Recreation and Neighborhood Services)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Neighborhood Services and Education Committee Work Plan Page: 6
2. San José Youth Empowerment Alliance, Bringing Everyone’s Strengths Together, Safe Summer Initiative Grant, and Youth Intervention Services Programs Annual Report.
Purpose: Provide an annual report on the San José Youth Empowerment Alliance (formerly the Mayor’s Gang Prevention Task Force), Bringing Everyone’s Strengths Together, Safe Summer Initiative Grant, and Youth Intervention Services programs for Fiscal Year 2022-2023. (Parks, Recreation and Neighborhood Services)
3. American Rescue Plan Spending Plan for Children and Youth Services Master Plan Status Report.
Purpose: Provide a status report on the American Rescue Plan spending plan for children and youth services master plan including programs, activities, and initiatives. (City Manager/Library/Parks, Recreation and Neighborhood Services)
APRIL 11, 2024
1. Funding Opportunities to Expand Community WiFi Status Report.
Purpose: Provide a status report on funding opportunities to expand community Wi-Fi. (Library/City Manager/Information Technology/Public Works)
2. 2022-2023 Senior Services and Age-Friendly Initiative Status Report.
Purpose: Provide a status report on the 2022-2023 Senior Services and Age-Friendly Initiative. (Parks, Recreation and Neighborhood Services)
3. Parks, Recreation and Neighborhood Services Volunteer Management Programs Annual Report.
Purpose: Provide an annual report on Parks, Recreation and Neighborhood Services volunteer management programs, accomplishments, and improvement initiatives. (Parks, Recreation and Neighborhood Services)
4. City Homelessness Programs Annual Report.
Purpose: Provide an annual report on City homelessness programs, services, housing efforts and efforts to manage impacts of homelessness on all aspects of the City. (Housing/Library/Parks, Recreation and Neighborhood Services/Public Works/Fire/Police)
MAY 9, 2024
1. Youth Commission Annual Report.
Purpose: Provide an annual report on the Youth Commission’s accomplishments for Fiscal Year 2023-2024.
(Library)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Neighborhood Services and Education Committee Work Plan Page: 7
2. 2023 Summer Youth Program Status Report.
Purpose: Provide a status report on the 2023 Summer Program, including activities and special events planned for summer 2024.
(Parks, Recreation and Neighborhood Services/Library)
JUNE 13, 2024
1. BeautifySJ Encampment Services Status Report.
Purpose: Provide a status report on the BeautifySJ Encampment Services. (Parks, Recreation and Neighborhood Services)
RULES APPROVED: 8/2/2023
ITEM: B.10
AUGUST 17, 2023
1. Fourth Quarter Financial Reports for Fiscal Year 2022-2023.
Purpose: Provide fourth quarter (period ending June 30, 2023) financial reports in the areas of Debt Management, Investment Management, Revenue Management, and Purchasing and Risk Management.
(Finance)
2. Police Department Recruitment and Hiring Activity Annual Report.
Purpose: Provide an annual report on Police Department sworn and communications personnel recruitment and hiring activity for Fiscal Year 2022-2023, including recruiting climate, communication/ marketing activities and analysis, qualified applicant pool diversity, resignation data, and sworn demographic data by rank.
(Police)
[DEFERRED TO THE SEPTEMBER 21, 2023 COMMITTEE MEETING]
3. Fireworks Ordinance Work Plan Status Report.
Purpose: Provide a status report on the implementation of the Fireworks Ordinance Work Plan post-Fourth of July 2023.
(Fire)
4. Recruitment, Hiring, and Retention Strategies Quarterly Status Report.
Purpose: Provide a quarterly status report on recruitment, hiring, and retention strategies. (Human Resources)
[DEFERRED TO THE SEPTEMBER 21, 2023 COMMITTEE MEETING]
PUBLIC SAFETY, FINANCE AND STRATEGIC SUPPORT
COMMITTEE WORK PLAN
August - December 2023
UPDATED: 8/21/2023
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Public Safety, Finance and Strategic Support Committee Work Plan Page: 2
SEPTEMBER 21, 2023
1. Police Department Operations and Performance Bi-Monthly Status Report.
Purpose: Provide a verbal bi-monthly status report on Police Department operations and performance in the areas of city-wide crime statistics, crime trends, emerging issues, gender- based violence, police redistricting efforts, the effectiveness of the GHOST (Gun & Hazardous Offender Suppression Team) unit and other matters of interest, as needed. (Police)
2. San José Police Department Gender Action Plan Status Report.
Purpose: Provide a status report on the San José Police Department Gender Action Plan prepared by the Social Justice and Innovation Research Lab of Florida State University. (Police)
3. Workers’ Compensation Program Annual Report.
Purpose: Provide an annual report on the City’s efforts to contain workers’ compensation costs and reduce claims for the Workers’ Compensation Program by focusing on wellness, health, and safety through the end of Fiscal Year 2022-2023.
(Human Resources)
4. City Manager’s Office of Emergency Management Work Plan Priorities Annual Report.
Purpose: Provide an annual report on the City Manager’s Office of Emergency Management Work Plan priorities for Fiscal Year 2022-2023, including an update on efforts to improve resiliency in responding to disasters.
(City Manager – Emergency Management)
5. Police Department Recruitment and Hiring Activity Annual Report.
Purpose: Provide an annual report on Police Department sworn and communications personnel recruitment and hiring activity for Fiscal Year 2022-2023, including recruiting climate, communication/ marketing activities and analysis, qualified applicant pool diversity, resignation data, and sworn demographic data by rank.
(Police)
[DEFERRED FROM THE AUGUST 17, 2023 COMMITTEE MEETING]
6. Recruitment, Hiring, and Retention Strategies Quarterly Status Report.
Purpose: Provide a quarterly status report on recruitment, hiring, and retention strategies. (Human Resources)
[DEFERRED FROM THE AUGUST 17, 2023 COMMITTEE MEETING]
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Public Safety, Finance and Strategic Support Committee Work Plan Page: 3
OCTOBER 19, 2023
1. Bi-Monthly Financial Report for July/August 2023.
Purpose: Provide a Bi-Monthly Financial Report on actual revenues and expenditures as compared to the 2023-2024 Budget for the two months ending August 2023. (City Manager – Budget/Finance)
2. Fire Department Staffing, Recruitment, Hiring and Bilingual Services Annual Report.
Purpose: Provide an annual report on Fire Department sworn personnel staffing, recruitment, and hiring activity for Fiscal Year 2022-2023 and the status of sworn bilingual services in Fiscal Year 2022-2023.
(Fire)
3. Innovation and Technology Projects Bi-Annual Status Report.
Purpose: Provide a verbal status report on innovation and technology projects, highlighting the condition of efforts, initiatives at risk along with mitigation steps, and completed projects. (Information Technology)
4. Response to the Investigations of Police Misconduct in San José Report by Moeel, Lah, Fakhoury, LLP.
Purpose: Provide a report responding to the Investigations of Police Misconduct in San José report by Moeel, Lah, Fakhoury, LLP. (City Manager/Independent Police Auditor)
NOVEMBER 16, 2023
1. First Quarter Financial Reports for Fiscal Year 2023-2024.
Purpose: Provide first quarter (period ending September 30, 2023) financial reports in the areas of Debt Management, Investment Management, Revenue Management, and Purchasing and Risk Management.
(Finance)
2. Police Department Operations and Performance Bi-Monthly Status Report.
Purpose: Provide a verbal bi-monthly status report on Police Department operations and performance in the areas of city-wide crime statistics, crime trends, emerging issues, police redistricting efforts, recruitment and hiring activity, and other matters of interest, as needed. (Police)
3. Recruitment, Hiring, and Retention Strategies Quarterly Status Report.
Purpose: Provide a quarterly status report on recruitment, hiring, and retention strategies. (Human Resources)
4. Non-Management Employee Appraisals Audit Report.
Purpose: Provide a report on the non-management employee appraisals audit. (City Auditor)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Public Safety, Finance and Strategic Support Committee Work Plan Page: 4
DECEMBER 7, 2023 – SPECIAL MEETING DATE
1. Bi-Monthly Financial Report for September/October 2023.
Purpose: Provide a Bi-Monthly Financial Report on actual revenues and expenditures as compared to the Fiscal Year 2023-2024 Budget for the four months ending October 2023. (City Manager – Budget/Finance)
2. Retirement Plans Investments Annual Report.
Purpose: Provide an annual report on pension and healthcare investment performance for the Police and Fire Department Retirement Plan (P&F Plan) and the Federated City Employees’ Retirement System (Federated System) for Fiscal Year 2022-2023. (Retirement Services)
3. Violence Prevention Service Models Status Report.
Purpose: Provide a status report on violence prevention service models employed by other local government agencies.
(City Manager)
4. Language Accessibility Audit Report.
Purpose: Provide a report on the language accessibility audit. (City Auditor)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Public Safety, Finance and Strategic Support Committee Work Plan Page: 5
JANUARY 18, 2024 – MEETING CANCELLED
FEBRUARY 15, 2024
1. Second Quarter Financial Reports for Fiscal Year 2023-2024.
Purpose: Provide second quarter (period ending December 31, 2023) financial reports in the areas of Debt Management, Investment Management, Revenue Management, and Purchasing and Risk Management.
(Finance)
2. Police Department Operations and Performance Bi-Monthly Status Report.
Purpose: Provide a verbal bi-monthly status report on Police Department operations and performance in the areas of city-wide crime statistics, crime trends, emerging issues, police redistricting efforts, recruitment and hiring activity, and other matters of interest, as needed. (Police)
3. City of San José Investment Policy Annual Review.
Purpose: Provide an annual review of the City of San José Investment Policy. (Finance)
MARCH 21, 2024
1. Gender-Based Violence Annual Report.
Purpose: Provide an annual report on the City’s efforts to address Gender-Based Violence, including an update on efforts to address sexual assault and domestic violence. (Police)
2. Innovation and Technology Projects Bi-Annual Status Report.
Purpose: Provide a verbal status report on innovation and technology projects, highlighting the condition of efforts, initiatives at risk along with mitigation steps, and completed projects. (Information Technology)
3. Recruitment, Hiring, and Retention Strategies Quarterly Status Report.
Purpose: Provide a verbal quarterly status report on recruitment, hiring, and retention strategies. (Human Resources)
DRAFT
PUBLIC SAFETY, FINANCE AND STRATEGIC SUPPORT
COMMITTEE WORK PLAN
January – June 2024
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Public Safety, Finance and Strategic Support Committee Work Plan Page: 6
APRIL 18, 2024
1. Bi-Monthly Financial Report for January/February 2024.
Purpose: Provide a Bi-Monthly Financial Report on actual revenues and expenditures as compared to the 2023-2024 Budget for the eight months ending February 2024. (City Manager – Budget/Finance)
2. Police Department Operations and Performance Bi-Monthly Status Report.
Purpose: Provide a verbal bi-monthly status report on Police Department operations and performance in the areas of city-wide crime statistics, crime trends, emerging issues, and other matters of interest, as needed, with a focus on police redistricting efforts, violent and gang- related crime data by the San José Youth Empowerment Alliance Opportunity Neighborhoods. (Police)
3. Fire Department Operations Annual Report.
Purpose: Provide an annual report on Fire Department call volumes and emergency response times performance metrics.
(Fire)
4. Fire Department Emergency Medical Services Annual Report.
Purpose: Provide an annual report on Fire Department Emergency Medical Services delivery. (Fire)
MAY 16, 2024
1. Third Quarter Financial Reports for Fiscal Year 2023-2024.
Purpose: Provide third quarter (period ending March 31, 2024) financial reports in the areas of Debt Management, Investment Management, Revenue Collection, and Purchasing and Risk Management.
(Finance)
2. Police Department Reform and Operational Improvement Recommendations Annual Report.
Purpose: Provide an annual report on the recommendations for reform and operational improvement being tracked by the Police Department.
(Police)
3. Suicide Prevention Policy Annual Report.
Purpose: Provide an annual report on the City’s Suicide Prevention Policy for 2023, including an update on the issue of suicide prevention and strategies to further promote the policy. (Human Resources/City Manager – Administration, Policy, and Intergovernmental Relations/ City Manager – Communications)
RULES AND OPEN GOVERNMENT COMMITTEE
Re: Public Safety, Finance and Strategic Support Committee Work Plan Page: 7
JUNE 20, 2024
1. Bi-Monthly Financial Report for March/April 2024.
Purpose: Provide a Bi-Monthly Financial Report on actual revenues and expenditures as compared to the 2023-2024 Budget for the ten months ending April 2024. (City Manager – Budget/Finance)
2. Police Department Operations and Performance Bi-Monthly Status Report.
Purpose: Provide a verbal bi-monthly status report on Police Department operations and performance in the areas of city-wide crime statistics, crime trends, emerging issues, police redistricting efforts, recruitment and hiring activity, and other matters of interest, as needed. (Police)
3. Recruitment, Hiring, and Retention Strategies Quarterly Status Report.
Purpose: Provide a quarterly status report on recruitment, hiring, and retention strategies. (Human Resources)
4. Advancing Racial Equity through Culture and Practice Annual Report.
Purpose: Provide an annual report on the Office of Racial Equity's efforts towards advancing racial equity through cultural, practice, inclusion and belonging, including the status of Welcoming San Jose Plan strategies.
(City Manager – Racial Equity)