TO: COMMUNITY & ECONOMIC FROM: Christopher Burton
DEVELOPMENT COMMITTEE
SUBJECT: CITYWIDE PLANNING DATE: August 15, 2023
ACTIVITIES UPDATE
Approved Date
RECOMMENDATION
Accept the status report on Citywide Planning activities.
BACKGROUND
The Citywide Planning team leads the ongoing evolution of the Envision San José 2040 General Plan, Area and Specific Plans, and Urban Villages. In addition, Citywide Planning is responsible for the City's ordinances and policies that relate to land use and urban planning, including Zoning Ordinances, Sign Ordinances, Citywide Design Standards and Guidelines, and various City Council Policies. The team also is responsible for monitoring and maintaining data relating to development in the City and forecasting development trends.
This update on Citywide Planning Activities is provided bi-annually to the Community and Economic Development (CED) Committee.
ANALYSIS
Projects from the Citywide Planning team have varied durations and resource needs based on the nature of the specific work. The team’s primary resource is its staff. Therefore, the best way to track the team’s capacity is to compare workload versus staffing. The Planning, Building, and Code Enforcement (PBCE) Customer Service Charter provides a comprehensive and transparent view of the Citywide Planning team’s current workload and ability to take on new tasks. This is accomplished by showing the workload for every task assigned to Citywide Planning calculated as Full Time Equivalent (FTE). One FTE equates to one full-time staff position on the team. This information is presented in the Citywide Planning Project and Staffing Dashboard, which compares staffing levels to the FTE required to complete the work. The dashboard is posted on Planning, Building and Code Enforcement’s webpage and a copy is attached to this memorandum.
CED AGENDA: 8/28/23
ITEM: (d)3
FILE: CC 23-176
8/21/22
COMMUNITY AND ECONOMIC DEVELOPMENT COMMITTEE
August 15, 2023
Subject: Citywide Planning Activities Update
The Citywide Planning team has made progress on several priorities since the last activities update. Significant progress has been made in filling vacancies. For the past two years, the team had been hindered by staffing challenges, with a 40% vacancy rate as of the last update to the CED Committee in February 2023. At the time of writing this memorandum, only three vacancies on the team remain, resulting in a 14% vacancy rate. Recruitment is the final stage for two of the remaining vacant positions, and a recruitment process will begin shortly for the other position. Further, the Housing Element Update has been adopted by City Council and is under review by the state’s Department of Housing and Community Development which has greatly freed up staff capacity to begin or resume work on other items.
At the August 28, 2023, CED Committee meeting, staff will provide a verbal update to the Committee regarding key Citywide projects and initiatives.
COORDINATION
This memorandum was coordinated with the City Attorney’s Office. /s/
CHRISTOPHER BURTON, Director
Planning, Building and Code Enforcement
For questions, please contact Martina Davis, Division Manager, at [email protected] or (408) 535-7888.
ATTACHMENT: Citywide Planning Project and Staffing Dashboard