CITY COUNCIL ACTION REQUEST
Department(s):
Transportation
CEQA:
Categorically Exempt,
File No. ER22-009,
CEQA Guidelines
Section 15301(c),
Existing Facilities.
Coordination:
City Attorney's Office
and City Manager’s
Budget Office
Dept. Approval:
/s/
John Ristow
Council District(s):
9 CMO Approval:
8/16/23
SUBJECT: COST SHARING AGREEMENT WITH TOWN OF LOS GATOS FOR PAVEMENT
MAINTENANCE IMPROVEMENTS
RECOMMENDATION:
Adopt a resolution authorizing the City Manager or designee to negotiate and execute a Cost Sharing Agreement with the Town of Los Gatos for pavement maintenance improvements on Blossom Hill Road, Los Gatos Almaden Road, and Union Avenue in an amount not to exceed $734,099.
BASIS FOR RECOMMENDATION:
Every year, the Department of Transportation (DOT) seeks opportunities to partner with other jurisdictions to deliver pavement maintenance projects along streets with shared jurisdiction ownership in a cooperative and economical manner. Blossom Hill Road, Los Gatos Almaden Road, and Union Avenue are due for pavement maintenance and are shared roadways with the Town of Los Gatos. Each city is responsible for maintaining its respective right of way. This a greement will enable both jurisdictions to efficiently and cost effectively complete the pavement restoration on Blossom Hill Road, Los Gatos Almaden Road, and Union Avenue, with each city responsible for its shared construction costs. The City of San José will be the lead agency and manage the pavement restoration on these streets and prepare the pavement designs and striping plans.
The project limit for Blossom Hill Road is from Francis Oak Way to Union Avenue. DOT plans to microsurface Blossom Hill Road from Francis Oak Way to Blossom Dale Drive under the 2023 Sealing Project and resurface from Blossom Dale Drive to Union Avenue under the 2023 Resurfacing Project.
Approximately 28% of the roadway is within the City of San José’s jurisdiction and 72% is within the Town of Los Gatos’s jurisdiction.
The project limit for Los Gatos Almaden Road is from Taft Drive to Leigh Avenue. DOT plans to microsurface this street under the 2023 Major Streets Sealing Project. Approximately 74% of the roadway is within the City of San José’s jurisdiction and approximately 26% is within the Town of Los Gatos’s jurisdiction.
The project limit for Union Avenue is from Los Gatos Almaden Road to Blossom Hill Road. DOT plans to resurface this street under the 2023 Major Streets Resurfacing Project. Approximately 16% of the roadway is within the City of San José’s jurisdiction and approximately 84% is within the Town of Los Gatos’s jurisdiction.
Construction cost of this contract will be shared by the City of San José (37%) and the Town of Los Gatos (63%). The project has been previously awarded by City Council and there are no changes to the awarded bid.
COUNCIL AGENDA: 8/29/23
FILE: 23-1134
ITEM: 2.16
Approval of the agreement allows the partnership with the Town of Los Gatos for the pavement maintenance of Blossom Hill Road, Los Gatos Almaden Road, and Union Avenue and for the City of San José to be reimbursed for the costs associated within the Town of Los Gatos right-of-way.
Commission Recommendation/Input: This item doesn’t have any input from any board or commission.
COST AND FUNDING SOURCE:
Fund # Appn # Appn Name Current Total
Appn
Amt. for
Contract
2023-2024
Proposed
Capital
Budget
Page*
Last Budget
Action (Date,
Ord. No.)
480 406C Pavement Maintenance-SB1
Road Repair & Accountability
Act 2017
$25,735,811 $734,099 815 6/20/2023,
30933
*The Adopted Capital Budget was approved by the City Council on June 13, 2023, and adopted on June 20, 2023.
FOR QUESTIONS CONTACT: Frank Farshidi, DOT Division Manager, (408) 794-1945