SIDE LETTER AGREEMENT
BETWEEN
THE CITY OF SAN JOSE
AND
THE SAN JOSE POLICE DISPATCHERS’ ASSOCIATION (SJPDA)
AMENDED TERMS FOR MEMORANDUM OF AGREEMENT (MOA)
BETWEEN CITY AND SJPDA
City of San Jose
August 24, 2023
The City and SJPDA agree that the SJPDA MOA w ith the City of San Jose will be amended with the provision (s) outlined below . The parties further agree to changes below related to City-paid parental leave.
WAGES
Fiscal Year 2023-2024
Effective September 17, 2023, all salary ranges for employees holding positions in classifications assigned to SJPDA shall be increased by 1.00% for a total pensionable general wage increase of 6.00% . The 1.00% increase shall be based on the rate of pay as of June 24, 2023.
Effective September 17, 2023, the Crisis Intervention Training non-pensionable premium pay shall be a total of approximately 3.75%. Employees who sign-up or have completed the Crisis Intervention Training by September 17, 2023, will be eligib le to receiv e the Crisis Intervention Training non-pensionable premium pay.
Fiscal Year 2024-2025
Effective the first pay period in Fiscal Year 2024-2025, all salary ranges for employees holding positions in c lassifications assigned to SJPDA shall be increased by approximately 4.00%.
Effective the first full pay period in January 2025, all salary ranges for employees holding positions in classifi cations a ssigned to SJPDA shall be incre ased by approximately
1.00%.
Fiscal Year 2025-2026
Effective the first pay period in Fiscal Year 202 5-2026, all salary ranges for e mployees holding positions in classifications assigned to SJPDA shall be increased by approximately 3.50%.
If the revised 5-Year Forecast included as part of the 2025-2026 Proposed Operating Budget in cludes a $10 million dollar s urplus or more in Fiscal Year 202 5-2026, the general wa ge increase effective the first full pa y period of Fiscal Year 20 25-2026, for employees holding positions in classifications assigned to SJPDA shall be 4.00%.
CITY-PAID PARENTAL LEAVE
Effective June 25, 202 3, the Paid-Parental Leave Program will become permanent and will be incorporated into the City’s Administrative Policy Manual.
For eligible births, adoptions, or foster care placements that occur o n or after January 1, 2023, full-time employees will receive a maximu m total of three hundred and twenty Attachment H
Side Letter Agreement – Amended Terms for Memorandum of Agreement between City and SJPDA
City of San Jose
August 24, 2023
(320) hours of paid time off and shall be elig ible to use up to a maximum total of one - hundred and twenty (120) hours of their available sick leave for City-Paid Parental Leave reasons.
• For the period of January 1, 2023 through the effective date of this agreement, no retroactive timecard adjustments will be allowable and any additional City-paid parental leave hours as provided for herein may only be used on a prospective basis.
City-Paid Parental Leave and the use of available sick leave balances for Ci ty-Paid Parental Leave reasons must be used and completed no la ter than 12 months from the birth or placement of a child.
HOLIDAYS/PERSONAL LEAVE DAYS
An additional 8 hours of personal leave will be provided at the time the City amends it’s holiday schedule for other City employees to observe Lunar New Year in lieu of New Year’s Eve. At that time the following changes will be implemented:
ARTICLE 10 LEAVES
10.2.14 Personal Leave. Each full-time employee shall be entitled to a total of twenty-fourthirty-two (2432) hours per payroll calendar year, eight (8) hours of which is granted in recognition that City employees may wish to observe a personal holiday that is not obser ved by the City.
Such leave may be scheduled in fifteen minute increments, at any time, subject to approval of the supervisor. Personal leave does not accrue. Any such leave not taken by the date of separation for employees separating during the year, o r by the end of the last pay period in the calendar year for other employees, shall not be paid out nor carried over to subsequent years. Under no circumstances, such as promotion, transfer, and/or rehire, shall an employee receive more than 24 32 hours o f Person al Leave in any given calendar year.
10.2.14.1 Full-time employees hired on or after July 1st shall be entitled to only twelve sixteen (1216) hours of personal leave in the first payroll calendar year in which they
were hired.
10.2.14.2 Each benefited part-time employee shall be entitled to annual personal leave of twelve sixteen (1216) hour s
per year except that, in the first payroll calendar year of employment, employees hired before July 1 st will get
twelve sixteen (1216) hours of annual pers onal leave
and employees hired on or after July 1 st will get six
eight (68) hours of annual personal leave.
10.2.14.3 An employee on a reduced work week schedule will receive Personal Leave as indicated in the chart below, even if the actual hours worked exceed that amount.
Side Letter Agreement – Amended Terms for Memorandum of Agreement between City and SJPDA
City of San Jose
August 24, 2023
Scheduled Work Hours
per Week
Benefit Level Hours of
Personal
Leave
35 – 39.9 hours per week 100% 24 32 hours
30 – 34.9 hours per week 75% 18 24 hours
25 – 29.9 hours per week 62.5% 15 20 hours
20 – 24.9 hours per week 50% 12 16 hours
Less than 20 hours per
week
Unbenefited None
10.2.14.4 An employee who is promoted or demote d into an SJPDA-represented classification will have the number
of Personal Leave hours they receive upon promotion
or demotion reduced on an hour -for-hour basis based
on their usage of Personal Leave and/or Executive
Leave within the same payroll calendar year.
The t erms of this Side Le tter Agreement shall become effective when signed by all parties below and approved by the City Council in o pen session and shall be incorporated into the current successor SJPDA Memorandum of Agreement.
FOR THE CITY: FOR THE UNION:
__________________________ __________________________
Jennifer Schembri Date Mary Sunzeri Date Director of Human Resources President, SJPDA
Director of Employee Relations