CITY COUNCIL ACTION REQUEST
Department(s):
Public Works
CEQA:
Not a Project, File No.
PP17-003, Agreements/
Contracts (New or
Amended) resulting in no
physical changes to the
environment.
Coordination:
City Attorney's Office and
City Manager’s Budget
Office
Dept. Approval:
/s/ Matt Loesch
Council District(s):
Citywide
CMO Approval:
8/29/23
SUBJECT: AMENDMENT TO MASTER AGREEMENT FOR CONSULTANT SERVICES WITH AECOM TECHNICAL SERVICES INC., AND WORLEY GROUP, INC. (DBA
ADVISIAN), FOR VARIOUS CITY FACILITY PROJECTS
RECOMMENDATION:
Adopt a resolution authorizing the City Manager or designee to:
a) Negotiate and execute the First Amendment to the Master Agreement for consultant services with AECOM Technical Services, Inc. (CPMS Contract No. 9608), extending the term from September 30, 2023 to September 30, 2026, to complete various ongoing facility projects, and updating the fee schedule to reflect the time extension with no increase to the maximum compensation; and
b) Negotiate and execute the First Amendment to the Master Agreement for consultant services with Worley Group, Inc. (DBA Advisian) (CPMS Contract No. 9608), extending the term from September 30, 2023 to September 30, 2026 to complete various ongoing facility projects, and updating the fee schedule to reflect the time extension with no increase to the maximum compensation.
BASIS FOR RECOMMENDATION:
On September 1, 2022, City Council approved the Master Agreements with AECOM Technical Services, Inc., and Worley Group, Inc. (DBA Advisian), consulting design firms, to provide professional engineering services to evaluate, develop, and deliver municipal and microgrid projects related to targeted facilities and geographical areas of the City in the amount not to exceed $1,500,000 for each agreement, with a term end date of September 30, 2023. The Master Agreements were procured through a single Request for Qualifications process.
AECOM Technical Services, Inc., is currently providing technical services to develop microgrid construction documents for two sites; Happy Hollow Park and Zoo and Roosevelt Community Center. The project is aiming to complete construction by the end of 2024, and the consultant will be needed to provide bid and construction support services.
Worley Group, Inc. (DBA Advisian) is currently providing technical advisory services for the two new high voltage direct current transmission lines’ connections of the California Independent System wholesale grid project at two locations in the City. One is near Pacific Gas and Electric’s San José Substation B, located at 260 Coleman Avenue, and the other is near the San José-Santa Clara Regional Wastewater Facility. The projects would allow a City-owned utility to serve selected new loads in those areas. This service is aiming to be completed by the end of 2023.
In addition to the projects listed above, the City is also seeking to utilize these two consultants for the future microgrid projects at Camden, Bascom, Seven Trees, and Mayfair Community Centers and the electrification projects at Roosevelt, Bascom, Seven Trees, and Mayfair Community Centers. The consultants’ design for these projects are expected to occur between 2024 to 2026. An extension to both consultant contracts is COUNCIL AGENDA: 9/12/23
FILE: 23-1183
ITEM: 2.11
required to maintain the continuity in design for each project. Updated fee schedules have been provided to accommodate the extension of the contracts.
Currently, there is $1,477,354 remaining in AECOM Technical Services Inc.’s Master Agreement and $1,209,010 remaining in Worley Group, Inc.’s (DBA Advisian) Master Agreement. Staff does not foresee a need to increase the total compensation of the two master agreements.
Commission Recommendation/Input: No commission recommendation or input is needed for this action.
COST AND FUNDING SOURCE:
No additional funding is needed to approve the time extension of these master agreements. Funding will be identified prior to the issuance of project-specific service orders to the consultants.
FOR QUESTIONS CONTACT: Sal Kumar, Interim Deputy Director, at [email protected]