TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: September 12, 2023
SUBJECT: Retroactive Approval of Berryessa Community Movie Night Sponsored by Council District 4 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on September 6, 2023:
(a) Retroactively approve the Berryessa Community Movie Night scheduled on July 29, 2023 as a City Council sponsored Special Event and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Cohen)
[Rules Committee referral 9/6/2023 - Item B.4]
COUNCIL AGENDA: 9/12/2023
ITEM: 2.18
FILE NO: 23-1225
RULES COMMITTEE AGENDA: 9/6/2023
ITEM: B.4 ------
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember David Cohen
District 4
SUBJECT: SEE BELOW DATE: August 31, 2023
APPROVED:
SUBJECT: RETROACTIVE APPROVAL OF THE BERRYESSA COMMUNITY
MOVIE NIGHT AS A CITY COUNCIL SPONSORED SPECIAL EVENT TO EXPEND
CITY FUNDS AND ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR
THE EVENTS
RECOMMENDATION
1. Retroactively approve the District 4 Berryessa Community Movie Night that was held on Saturday, July 29, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses, or community groups to support the event.
3. Place the item on the Tuesday, September 12, 2023 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The District 4 Community Movie Night was held on Saturday, July 29, 2023 at 7:30 p.m. at the Berryessa Community Center. The purpose of this event was to foster a sense of community among residents while watching a movie. This event was free and open to the public.
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember David Cohen will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 4, City departments and the Office of the City Clerk to proceed with
HONORABLE MAYOR AND CITY COUNCIL
08/31/23
Subject: District 4 Special Events
Rev 1/2018
the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the Wednesday, September 6, 2023 Rules Committee Agenda and the Tuesday, September 12, 2023 City Council Agenda.
CEQA
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.