NSE AGENDA: 09/14/23
ITEM: (c)1
TO: NEIGHBORHOOD SERVICES
AND EDUCATION COMMITTEE
FROM: Jon Cicirelli
SUBJECT: SEE BELOW DATE: August 28, 2023
Approved Date
9/7/23
SUBJECT: SENIOR COMMISSION AND PARKS AND RECREATION
COMMISSION WORK PLANS
RECOMMENDATION
Accept the report on the work plans for Senior Commission and Parks and Recreation Commission for Fiscal Year 2023-2024, to comply with the Municipal Code pertaining to Boards and Commission.
BACKGROUND
The Neighborhood Services and Education Committee has been designated to receive the submission of annual work plans for Parks and Recreation Commission and the Senior Citizens (Senior) Commission. The Parks, Recreation and
Neighborhood Services Department (Department) is responsible for staffing these commissions and is responsible for submitting the annual 2023−2024 work plans developed by each commission for City Council consideration.
The 2023−2024 annual Work Plans are submitted in accordance with the Commissions’ duties per the Municipal Code (see Summary of Commissions’ Duties in Attachment 1):
A. 2023–2024 Parks and Recreation Commission Work Plan (Attachment 2); and B. 2023−2024 Senior Citizens Commission Work Plan (Attachment 3).
Neighborhood Services and Education Committee
September 14, 2023
Subject: Senior Commission and Parks and Recreation Commission Work Plans
ANALYSIS
The work plans align with the duties of each commission as stated in the Municipal Code. The overarching duty of each commission is to make such recommendations to the City Council as the commissions may find necessary and desirable, to carry out the purposes for which the commissions are established.
COORDINATION
This memorandum has been coordinated with the City Attorney’s Office. /s/
JON CICIRELLI
Director of Parks, Recreation
and Neighborhood Services
For questions, please contact Avi Yotam, Deputy Director, at [email protected].
Attachment 1: Summary of Commissions’ Duties
Attachment 2: 2023-2024 Parks and Recreation Commission Work Plan Attachment 3: 2023-2024 Senior Citizens Commission Work Plan Neighborhood Services and Education Committee
September 14, 2023
Subject: Senior Commission and Parks and Recreation Commission Work Plans
Attachment 1
Summary of Commissions’ Duties
Parks and Recreation Commission Municipal
Code 2.08.3820
Senior Citizens’ Commission Municipal
Code 2.08.4220
• Study, review, evaluate and make
recommendations to the council, city
manager, [Director of Parks, Recreation and
Neighborhood Services,] and other
department heads respecting existing and/or
proposed parks, recreation, and community
services, facilities and programs; their use
and operation; the extent and nature of the
services to be rendered to the public; the
financing of parks, recreation, and
community service facilities and their
operations and services; and other matters
respecting the city's parks, recreation and
community services system.
• Study, review, evaluate and make
recommendations to the Council related
to all matters affecting elderly people in
the city, including without being limited
thereto, health, education, employment,
housing, transportation and recreation.
• Make such studies and submit to the
Council such reports or
recommendations respecting matters
affecting elderly people as the council
may from time to time request.
Neighborhood Services and Education Committee
September 14, 2023
Subject: Senior Commission and Parks and Recreation Commission Work Plans
Attachment 2
Parks and Recreation FY 2023-2024 Commission Work Plan
Objective for FY 2023-24 Actions Timeframe
• Review, provide staff
feedback, and advise the City
Council on Park and
Recreation items related to
existing and/or proposed
parks, recreation, and
community services, facilities
and programs related to their
use and operation.
• Capital Development Projects
• Park Master Plans
• Park Naming
• Turn-Key Parks
• Guadalupe River Park Conservancy
• Children and Youth Services Master Plan Status Report • Park Ranger Program Annual Report
• Encampment Management Overview
• Bassett and North San Pedro Streets Park Naming
• Definition of Parkland
• Resilience Corps Climate Change Pathway Status Report • Montague and Seely Park Master Plan and Park Name
• Neighborhood Association Engagement Model Update
• Annual BeautifySJ – Neighborhood Blight Reduction Report • City-Wide Sustainable Park Maintenance Report
• Annual Community Impact Report
• Police Activities League (PAL) Status Report
• San José Youth Empowerment Alliance Programs and Services Annual Report
• Family Camp Status Report
• Senior Services and Age-Friendly Initiative Update
• PRNS Volunteer Management Programs Annual Report
• Annual Trail Program Update
• Summer Youth Program Status Report
• Tree Canopy Overview
• Neighborhood Center Partner Program Annual Report
As Needed
As Needed
As Needed
As Needed
September 2023
September 2023
October 2023
October 2023
November 2023
November 2023
November 2023
December 2023
December 2023
December 2023
February 2024
February 2024
February 2024
March 2024
March 2024
April 2024
April 2024
May 2024
May 2024
May 2024
June 2024
Neighborhood Services and Education Committee
September 14, 2023
Subject: Senior Commission and Parks and Recreation Commission Work Plans
Objective for FY 2023-24 Actions Timeframe
(continued from prior page) • Placemaking and Park Activation Update • Spartan Keyes Master Plan & Park Naming
• Meadowfair Master Plan
• ActivateSJ Annual Report
June 2024
TBD
TBD
TBD
• Review, provide staff feedback
and advise the City Council
on items related to the
financing of parks,
recreation, and community
service facilities and their
operations and services.
• Budget Updates
• Capital Budget Update / Measure P Audit Results / Park Trust Fund Report
• Budget Priorities Discussion
• American Rescue Plan (ARP) Spending Plan for Children and Youth Services Master Plan Status Report
As Needed
December 2023
February 2024
March 2024
• Review, provide staff feedback
and advise the City Council
on items related to other
matters respecting the city's
parks, recreation, and
community services system.
• Legislative Updates
• PRNS Operational Plans
• PRNS Policy Items
As Needed
As Needed
As Needed
• Select and designate members
of the commission to act as
the commission’s
representatives to various
work groups and/or steering
committee.
• Upon request of staff, commissioners may act as liaisons to, or members of, assigned work groups and/or steering committees on an as needed basis.
As Needed
Neighborhood Services and Education Committee
September 14, 2023
Subject: Senior Commission and Parks and Recreation Commission Work Plans
Attachment 3
Senior Citizens FY 2023-2024 Commission Work Plan
Age-Friendly Domain Objective for
FY 2023-24
Actions Timeframe
Transportation • Improve
transportation
options and
pedestrian safety for
older adults.
• VTA Updates
• RYDE Updates
• Research programs and services that are currently
available to provide transportation for seniors, especially those who live at home alone, to engage in social
activity. Inform older adults of these resources.
As Needed
As Needed
Ongoing
Outdoor Spaces and
Buildings
• Promote safe and
accessible public
parks, buildings, and
spaces for all ages.
• Make
recommendations
around the Age
Friendly Initiative
feature for parks.
• Invite Parks Division to monthly meetings to participate and provide input to park designs and park naming as
needed.
• Work with City departments and local agencies to help with the unhoused and encampments to ensure that
parks and trails are safe and clean for older adults to use.
• Work with City departments to help keep
neighborhoods clean from illegal dumping and keep
sidewalks accessible for all to use
• Invite Department of Transportation to speak on
pedestrian safety, education, and Vision Zero.
TBD
TBD
Ongoing
TBD
Neighborhood Services and Education Committee
September 14, 2023
Subject: Senior Commission and Parks and Recreation Commission Work Plans
Age-Friendly Domain Objective for
FY 2023-24
Actions Timeframe
Housing • Expand options for
aging-in-place and
safe, affordable and
accessible housing.
• Provide feedback on
potential housing
issues and solutions.
• Continue extended version of Housing Ad-hoc
Committee to study offline and seek partner agencies
and City Departments to gain knowledge for a
recommendation to Mayor and Council to consider for
improvement.
• Invite the Housing Commission to speak to the Senior
Citizens Commission.
• Ensure older adults in the community are aware of and know how to obtain information on affordable housing.
• Provide a paper copy of affordable housing for older
adults in addition to digital information.
TBD
Fall 2023
Ongoing
Ongoing
Communication,
Information, and
Technology
• Expand digital
access and literacy
for older adults and
improve
communication
about Age-Friendly
initiatives.
• Make
recommendations
that increase digital
inclusion access for
older adults and raise
awareness on fraud
and safety.
• Initiate discussion with City partners to continue
Digital Inclusion programming efforts and offer digital services and trainings without pause for all older adults and marginalized residents. Educate older adults how
to use Smart Phones.
• Recommend ongoing support for older adults currently
enrolled in programs to continue to receive ongoing
training and support.
• Create an education program to teach older adults what baseline is required to have access for healthcare,
doctor visits, communication, pharmacy, 311 and 911
on technology devices. Include guidelines on safety
protocols for smartphones, tablets, and computers.
• Partner with local agencies to provide tech access for older adults.
Ongoing
Ongoing
Spring 2024
Ongoing
Neighborhood Services and Education Committee
September 14, 2023
Subject: Senior Commission and Parks and Recreation Commission Work Plans
Age-Friendly Domain Objective for
FY 2023-24
Actions Timeframe
Community
Support and
Health Services
• Expand access to
preventative health
services and
resources for health
emergencies.
• Ensure the
Community Centers
are equipped to
provide quality
programing,
resources, and
services for older
adults.
• Assist in bringing awareness and elevating the message of various Older Adult services/programs such as Mental Health, Tooth Mobile, and SALA at Community Centers.
• Connect older adults with Mental Health Services and
provide ongoing assessments.
• Educate older adults on Medicare benefits to better
understand and utilize benefits.
• Invite various partner agencies (such as AARP,
Sourcewise, Housing Commission) to monthly Senior
Citizens Commission meetings.
• Ensure Community Centers offer classes and programs
such as fitness, nutrition, and mental health to enhance the lives of older adults.
• Provide educational programs and workshops at
Community Centers to educate older adults on topics
such as fraud prevention, elderly abuse, budgeting,
pedestrian safety, financial security, crime prevention, personal safety, and internet safety.
• Finding a way to integrate information of all programs and services within the County and the City.
• Research volunteer services to help older adults living in their home with services such as check-ins, laundry, and home assistance/repairs/maintenance.
• Create a one-page instruction sheets for older adults on “What to do” when they become sick with cold, flu,
pneumonia, or a pandemic. Include resource sheets for
anxiety, depression, falls, and illnesses.
Ongoing
Ongoing
TBD
TBD
Monthly
Ongoing
TBD
TBD
TBD
Neighborhood Services and Education Committee
September 14, 2023
Subject: Senior Commission and Parks and Recreation Commission Work Plans
Age-Friendly Domain Objective for
FY 2023-24
Actions Timeframe
Social and Civic
Engagement
• Expand opportunities
for volunteerism and
participation by older
adults in social and
civic life.
• Make
recommendations
that increase older
adults’ ability to
seek volunteer
opportunities.
• Reach out to Community Centers – Older Adult
Programs and/or their Advisory Councils to gauge
community needs for advocacy.
• Commissioner presence at PRNS hosted Viva Calle
events and other outreach opportunities to increase older adult program awareness and participation.
• Monitor California Senior Legislature reports that
contain issues for older adults that would benefit from Commission input and support, and keep the older adults informed.
• Utilize public events to outreach to older adults to
identify social needs and make recommendations to
Mayor and City Council.
Monthly
TBD
As Needed
Ongoing
Neighborhood Services and Education Committee
September 14, 2023
Subject: Senior Commission and Parks and Recreation Commission Work Plans
Age-Friendly Domain Objective for
FY 2023-24
Actions Timeframe
Employment and
Financial Security
• Develop
employment
options and
financial resources
for older adults.
• Make
recommendations
that increase older
adults’ ability to
seek employment.
• Explore options to educate older adults on topics such as reverse mortgages, ADU’s, how to budget for retirement
to help protect older adults and prevent scams.
• Provide educational trainings and workshops for older adults on financial stability. Teach ways that older adults can budget on Social Security, living within their means or on a smaller income, job training for employment,
and fraud prevention.
Spring 2024
Quarterly
Disaster
Preparedness
• Ensure that older
adults in the
community have
access to resources
around disaster
preparedness.
• Invite partner agencies to Senior Citizens Commission meetings to evaluate content, provide presentations, and make recommendations on Disaster Preparedness, to
PRNS and older adults.
• In partnership with Santa Clara County Social Services and L.I.F,E., distribute files to all residents to help prepare for emergency or disaster.
TBD
Ongoing
Neighborhood Services and Education Committee
September 14, 2023
Subject: Senior Commission and Parks and Recreation Commission Work Plans
Objective for FY
2023-24
Actions Timeframe
• Review, provide
staff feedback,
and advise the
City Council on
Park and
Recreation items
related to existing
and/or proposed
parks, recreation,
and community
services, facilities
and programs
related to their
use and
operation.
• PRNS Operational Plans
• PRNS Policy Items
• Age Friendly Initiative Report
• Senior Nutrition Program Updates
• Vision Zero Report
• Prepare a budget priorities list; submit to CD9 for budget funding consideration.
• Transportation Updates
• Capital Development Projects
• Park Master Plans
• Park Naming
• Turn-Key Parks
• Activate SJ Annual Report
As Needed
As Needed
September 2023
As Needed
Fall 2023
January 2024
As Needed
As Needed
As Needed
As Needed
As Needed
TBD
• Select designate
members of the
commission to
act as the
commission’s
representatives to
various work
groups and/or
steering
committee.
• Upon request of staff, commissioners may act as liaisons to, or members of, assigned work groups and/or steering committees on an as needed basis.
As Needed