CITY COUNCIL ACTION REQUEST
Department(s):
Transportation
CEQA:
Not a Project, File No.
PP17-002, Consultant
services for design,
study, inspection, or
other professional
services with no
commitment to future
action.
Coordination:
City Attorney’s Office
and City Manager’s
Budget Office
Dept. Approval:
/s/
John Ristow
Council District(s):
3, 4, 6
CMO Approval:
9/7/23
SUBJECT: AGREEMENT WITH ARUP, INC. FOR THE NORTH SAN JOSÉ MULTIMODAL
TRANSPORTATION IMPROVEMENT PLAN
RECOMMENDATION:
Adopt a resolution authorizing the City Manager or designee to negotiate and execute a consulting services agreement with Arup, Inc. for the North San José Multimodal Transportation Improvement Plan from the date of execution through February 28, 2025, for an amount not to exceed $1,080,000.
BASIS FOR RECOMMENDATION:
The City Department of Transportation has secured a California Department of Transportation Fiscal Year 2022-2023 Sustainable Transportation Planning Grant of $409,451. This money, plus an additional $670,549 of local funds, through appropriation 6552, North San José Transportation Plan in Fund 429 Building and Structure Construction Tax, programmed in the 2023-2024 Adopted Capital Budget, will be used to develop a multimodal transportation improvement plan for North San José.
Th
e North San José Multimodal Transportation Improvement Plan (NSJ MTIP) will be a community-driven plan that builds on past planning efforts and reflects the priorities and diversity of the plan area. The NSJ MTIP will identify transportation improvements to make North San José a safer and more inviting place to walk, bike, and take transit. The Metropolitan Transportation Commission identified North San José as a Priority Development Area. The NSJ MTIP will facilitate this expected growth by promoting safe, sustainable, and space efficient transportation.
On
April 27, 2023, the City Department of Transportation posted a Request for Proposals to the online bid solicitation website, Biddingo. The posting sought qualified firms to provide planning, outreach, and design services for the NSJ MTIP. The initial closing date for the Request for Proposals was May 25, 2023, but due to the request of one applicant, the deadline was extended until June 15, 2023. In the end, a total of two firms responded to the bid, specifically, Nelson\Nygaard Consulting Associates, Inc. and Arup, Inc. A group of City of San José and Santa Clara Valley Transportation Authority staff reviewed the proposals. Each reviewer was given a scoring rubric to provide their initial scores; after scores were collected it was decided that both firms would be asked to perform an oral interview. The following scoring criteria and weighting were used to calculate a final score for each firm:
• Fi rm Qualifications and Relevant Experience: 15%
• Key Staff Relevant Experience: 20%
• Work Plan and Technical Approach to the Project: 25%
COUNCIL AGENDA: 9/19/23
FILE: 23-1234
ITEM: 2.15
• Early Ideas and Practical Innovations to Complete Work: 10% • Interview: 20%
• Fee Structure: 5%
• Local or Small Business: 5%
Aru
p, Inc. received a final score of 82 points, while Nelson\Nygaard received a final score of 80.
S
taff recommends the contract be awarded to the highest ranked firm, Arup, Inc., for a total amount not to exceed $1,080,000. Arup, Inc. has a proven track record of providing high-quality transportation plans with an emphasis on community-based planning strategies. The project team had great enthusiasm for the project goals and demonstrated a deep understanding of the project scope of work and its emphasis on community outreach. Arup, Inc. showed during its interview that it had done extensive research regarding existing conditions within North San José. Arup, Inc. also demonstrated an understanding of the unique challenges of the work to be done is this area of San José. Arup, Inc. recently led the development of Move San José, the Citywide transportation plan. As the lead consultant for the NSJ MTIP, Arup, Inc., will leverage its familiarity with Move San José and effectively integrate the two efforts. Arup, Inc. is also familiar with the City’s Envision San José 2040 General Plan, Complete Street Design Guidelines, Vision Zero Action Plan, and other relevant City, State, and regional planning documents.
A
10-day protest period began on July 14, 2023, after a notice to award was sent to Arup, Inc. No protests were received.
C
limate Smart San José: The recommendation in this memorandum aligns with one or more Climate Smart San José energy, water, or mobility goals. This planning effort will reduce vehicle miles traveled and facilitate mobility options other than single-occupancy, gas-powered vehicles.
Commission Recommendation/Input: No commission recommendation or input is associated with this action.
COST AND FUNDING SOURCE:
This project is funded by a $409,451 FY 2022-23 Sustainable Transportation Planning Grant plus an additional $670,549 from the North San José Transportation Plan allocation, appropriation 6552 in the Building and Structure Construction Tax (Fund 429), programmed in the 2023-2024 Adopted Capital Budget.
T
he following table identifies the fund and appropriation proposed to fund the recommended contract in the project as part of this memorandum.
Fund
#
Appn
#
Appn Name Total
Appn*
Amt. for
Contract
2023-2024
Proposed
Budget Page**
Last Budget
Action (Date,
Ord. No.)
429 6552 North San José
Transportation Plan
$213,000 $1,080,000 V-766 06/20/2023
Ord. No. 30933
*Remaining funds from 2022-2023 will be recommended to be carried forward as part of the 2022-2023 Annual Report and added to the total appropriation to cover the amount for the contract. **The 2023-2024 Proposed Capital Budget was approved on June 13, 2023, and adopted on June 20, 2023 by the City Council.
FOR QUESTIONS CONTACT: Ramses Madou, Division Manager, 408.975.3283