TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: September 19, 2023
SUBJECT: Retroactive Approval of Multiple Special Events Sponsored by Council District 3 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events
Recommendation
As recommended by the Rules and Open Government Committee on September 13, 2023:
(a) Retroactively approve the Street Vendor Resource Fair scheduled on July 31, 2023 as a City Council sponsored Special Event and approve the expenditure of funds; (b) Retroactively approve the Community Safety Meeting scheduled on August 14, 2023 as a City Council sponsored Special Event and approve the expenditure of funds; (c) Retroactively approve the Luna Park Business Association Meeting scheduled on August 30, 2023 as a City Council sponsored Special Event and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses, or community groups to support the events.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Torres)
[Rules Committee referral 9/13/2023 - Item B.4]
COUNCIL AGENDA: 9/19/2023
ITEM: 2.17
FILE NO: 23-1290
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Omar
Torres- District 3
SUBJECT: SEE BELOW DATE: September 6th,2023
APPROVED:
SUBJECT: RETROACTIVE APPROVAL OF EVENT SPONSORED BY COUNCIL DISTRICT 3 AS A CITY COUNCIL SPONSORED SPECIAL EVENT TO
EXPEND CITY FUNDS AND ACCEPT DONATIONS OF MATERIALS
AND SERVICES FOR THE EVENT
RECOMMENDATION
1. Retroactively Approve the Street Vendor Resource Fair event scheduled on July, 31st 2023, Community Safety Meeting scheduled on August 14th, 2023 and Luna Park Business Association Meeting scheduled on August 30th, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses, or community groups to support the event.
3. Place the item on the September 19th , 2023 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The Street Vendor Resource Fair was held on July 31st, 2023 at the City Hall rotunda to organize and bring resource to street vendors. Workshops were held by Crime Prevention, Latino Business Foundation, and Fair Worker’s Collaborative to address the needs of the street vendors in Downtown and East Side of San José.
The Community Safety Meeting was held on August 14th at the Washington Youth Center to address safety concerns in the Washington-Guadalupe neighborhood. Presentations were held by RULES AGENDA:
ITEM:
9/13/2023
B.3
Homeless Concerns, the District Attorney’s office, Crime Prevention, Beautify San Jose, and the San Jose Police Captain.
The Luna Park Business Association meeting was held on August 30th,2023 at Chiaramonte's Deli and Sandwiches to unite the businesses in the area and discuss issues happening.
Presentations were held by San Jose Police Captain and Parking Compliance.
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Omar Torres will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 3, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the September 13th, 2023 Rules Committee Agenda and the September 19th, 2023, City Council Agenda.
CEQA
Not a Project, File No. PP10-069(c), City Administrative Activities. Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.