ARTS COMMISSION
ANNUAL REPORT: FY 2022-2023
FY 2022-2023 Objectives Achievements Timeframe
1. To monitor and advise on City’s funding
for arts and culture through the Office
of Cultural Affairs (OCA)
Reviewed, discussed, and recommended:
Received reports on FY 2023-2024 budget process & related Budget Messages.
Annual allocation of funds for arts and culture.
Allocation and use of City’s Transient Occupancy Tax Funding 2/27/23; 5/15/23; and
6/26/23
5/15/23
5/15/23
2. To monitor progress on
implementation of Cultural Connection
Work Plan items
Received reports, provided input and as needed took action on recommended items for implementation.
Monthly throughout the
year
3. To monitor and advise on the Cultural
Funding Portfolio: Investments in Art,
Creativity and Culture comprised of
grant programs:
a. Festival, Parade & Celebration
Grants
b. Take pART Grants, and
c. Arts Operating Grants
d. Arts and Cultural Exchange Grants
e. Creative IndustriesIncentive Fund
Reviewed and discussed annual grant programs’ guidelines, policies and procedures.
Reviewed, discussed, and approved the 2023 Creative License Ambassadors.
Reviewed, discussed, and made recommendationsfor annual allocations of funds between arts grants programs.
Reviewed, discussed, and approved the appointments on the grant review panel pools and included Commission representation on panels.
Received,reviewed, and discussed grant panel recommendations and made recommendations to Council for annual grant awards. Reviewed, discussed, and approved the recommendation on the amount not to exceed $250,000 to the Rotary Club San Jose to host the 2023 4th of July Fireworks show at Discovery Meadow. Received a report and update to the proposed revisions to the Cultural Funding Portfolio grant guidelines for FY 2023-2024. Reviewed, discussed, and approved the revisions for the FY 2023- 2024 Cultural Funding Grant Guidelines.
Periodically throughout
the year
11/21/22
3/30/23
1/23/23
5/15/23
1/23/23
9/17/22
11/21/22
4. To steward the sustainability of Cityowned cultural facilities Received reports and provided input about cultural facility issues. Periodically throughout the year
ARTS COMMISSION
ANNUAL REPORT: FY 2022-2023
5. To review actions of the Public Art
Committee (PAC) and provide oversight
for the Public Art Program including:
approval of updates to the Five Year
Public Art Work Plan as part of the
City’s Capital Improvement Program
(CIP) Budget, review of public art
projects and initiatives, and monitoring
the Public Art Collection Maintenance
& Conservation Plan
Received regular reports on the matters reviewed by and actions of the PAC.
Received staff reports on current status of public artworks and initiatives.
Monitored public/civic meetings for public art project design. Made presentations at dedications, grand openings, and related events.
Received, reviewed, approved and made a recommendation to Council for the Five-Year Public Art Workplan as part of the FY 2023- 2027 Capital Improvement Program (CIP) budget.
Ongoing throughout
the year
Periodically throughout
the year
Periodically throughout
the year
Periodically throughout
the year
4/17/23
6. To provide oversight for the City Hall
Exhibits Committee
Received reports on status of City Hall Exhibits. Ongoing
7. To monitor and provide input on
mattersrelated to City’s Special Events
Program policies,services and venues
Received reports on policy development,services and initiatives. Periodically throughout the year
8. To review and advise on support for the
arts industry and arts programs
Received ongoing reportsfrom the OCA on programs and initiatives. Received reports on Downtown and SoFA activation strategies. Received a report on the Cultural Activation and Creative Placemaking.
Monthly
Monthly
Periodically throughout
the year
9. To monitor operations of communitybased partners through Commission liaison relationships and other forms of
engagement with City’s arts, cultural,
and civic sectors.
Received reportsfrom Council Liaison.
Received presentations and reports from and about key partners including: Silicon Valley Creates, Silicon Valley Arts Coalition, SoFA Committee and others.
Received presentations by arts and cultural organizations on a regular basis.
Attended virtual arts and cultural events and related activities. Maintained relationships with key cultural organizations through Commissioner liaison assignments with regular reports from liaisons.
Monthly and on an
ongoing basis
throughout the year
Monthly and on an
ongoing basis
throughout the year
Monthly and on an
ongoing basis
throughout the year
ARTS COMMISSION
ANNUAL REPORT: FY 2022-2023
10. To review actions ofthe Executive
Committee
Received regular reports on the mattersreviewed by and actions of the Executive Committee, including program updates and special issues.
Monthly and on an
ongoing basisthroughout
the year
11. To advise on the annual Cornerstone of
the Arts Award and annual recognition
event
Participated in event planning for the annual Cornerstone of the Arts presentation as assigned by the Chair.
Reviewed, discussed, and took action on the selections for the 2023 honorees for Cornerstone of the Arts Award, Creative Impact Award, and Community-based/Business Support for the Arts Award. July throughOctober
2022
6/26/23
ARTS COMMISSION
FY 2023-2024 Work Plan
Objectives Actions Timeframe
1. Monitor and advise on City’s funding for arts
and culture through the Office of Cultural
Affairs (OCA)
- Review budget resourcesfor public programs. - Fall 2023 and Spring 2024 - Make recommendationsfor annual allocation of funds for arts and culture.
- Spring 2024
- Advise on the allocation and use of City’s Transient Occupancy Tax funding.
- Advise on funding for Public Art Program.
- Receive ongoing reports on the strategies and final recommendations of the Arts and Tourism Funding Report which will be presented to City Council at a Special Study Session in November 2023.
- Spring 2024
- Fall 2023 and Spring 2024
- Fall 2023
2. Monitor progress on implementation of Cultural
Connection Cultural Plan
- Receive reports, provide input and as needed, take action on recommended items for implementation.
- Periodically throughout
3. Monitor and advise on the Cultural Funding
Portfolio: Investments in Art, Creativity and
Culture comprised of grant programs:
a. Festival, Parade & Celebration Grants
b. Take pART Grants
c. Arts Operating Grants
d. Creative Economy Grants
e. Arts and Cultural Exchange Program
f. Capitalization and Sustainability Grants
- Review and make recommendations as needed to annual grant programs’ guidelines, policies and procedures.
- Review and make recommendationsfor annual allocation of funds between arts grant programs.
- Approve appointmentsto grant review panel pools and
include Commission representation on such panels.
- Review grant panel recommendations and make recommendations to Council for annual grant awards.
- Review and make recommendations to the Capitalization and Sustainability guidelines and grant awards.
- Fall 2023 and ongoing
- Spring 2024
- Spring 2024
- Throughout year
- Fall 2023 and Spring 2024
4. Steward the sustainability of City-owned
cultural facilities and venues
- Receive reports and provide input about cultural facility issues. - Monitor the potential development of a Levitt Pavilion at St. James Park. - Periodically
throughout year
- Periodically throughout
year
5. Review actions of the Public Art Committee
(PAC) and provide oversight for the Public Art
Program including: approval of updatesto the
Five-Year Public Art Work Plan as part of the
City’s Capital Improvement Program (CIP)
Budget, review of public art projects and
initiatives, and monitoring the Public Art
Collection Maintenance & Conservation Plan
- Receive regular reports onmatters reviewed by and actions of the PAC. - Receive reports on the financial status ofthe Public Art Program, including reports on the City’s CIP budget relative to public art. - Review and recommend to Council inclusion of updates to the Five-Year Public Art CIP Work Plan as part of annual CIP Budget.
- Review annual Public Art Collection Maintenance & Conservation Plan. - Receive staff reports on current status of public artworks and initiatives. - Monitor public/civic meetingsfor public art project design. - Represent Commissioners at dedications, grand openings, and events. - Receive reports on the Breeze of Innovation Landmark
- Ongoing
- Annually: Spring 2024,
with updates as needed
- Annually: Spring 2024,
with updates as needed
- Annually
- Periodically, as needed
- Periodically
- Periodically
- Fall 2023
6. Provide ongoing oversight for City Exhibits
Committee
- Receive reports on City Hall Exhibits Program. - As needed, periodically or annually
7. Monitor and provide input on matters related to
City’s Special Events Program policies and services
- Receive reports on policy development,services and initiatives. - Advise Council as needed on staff recommendationsrelated to policy changes related to events.
- Periodically throughout
year
- Periodically throughout
year
8. Review and advise on support for the arts
industry and arts programs
- Receive ongoing reportsfrom the OCA on programs and initiatives. - Receive report on Downtown and SoFA activation strategies. - Receive reports and take action on staff recommendations about Creative Entrepreneur Program.
- Monthly
- Periodically
- Periodically
- Receive reports on capacity-building programs offered through OCA. - Receive reports on the San Jose Creates and Connects Program. - Periodically
- Fall 2023 and Spring 2024
- Receive reports on the strategies and outcomes of “Creating Connection.”
- Periodically
9. Monitor operations of community-based
partners through Commission liaison
relationships and otherforms of engagement
with City’s arts and cultural sector
- Receive presentations and reportsfrom and about key partnersincluding:
Team San Jose, Silicon Valley Creates, Silicon Valley Arts Coalition, SoFA Committee and others.
- Receive presentations by arts and cultural organizations on a regular basis.
- Attend arts and cultural events and related activities. - Maintain relationships with key cultural organizations through Commissionerliaison assignments with regularreportsfrom liaisons. - Periodically throughout
the year on an ongoing
basis
10. Review actions of the Executive Committee - Receive regular reports on the matters reviewed by and actions of the Executive Committee, to include program updates and special issues. - Ongoing
11. Advise on the annual Cornerstone of the Arts
Award and annual recognition event
- Participate in event planning activities as assigned by Chair and in the award event.
- Revisionsto the Cornerstone of the Arts Guidelines
- Nominate and take action to identify annual awardees. - July through September,
with event planned for
early October 2023
- Fall 2023
- Spring 2024