COUNCIL AGENDA: 9/26/23
FILE: 23-1273
ITEM: 2.14
TO: HONORABLE MAYOR FROM: Jennifer Schembri
AND CITY COUNCIL
SUBJECT: AMENDMENT TO THE CITY DATE: September 13, 2023
PAY PLAN FOR VARIOUS
CLASSIFICATIONS
Approved Date
9/15/23
RECOMMENDATION
Adopt a resolution amending the City of San José Pay Plan effective September 26, 2023, to:
(a) Create the following classifications:
(1) Regional Wastewater Facility General Manager (U) (3628) with an annual pensionable salary range of $162,036.61 - $261,760.05.
(2) Chemist II (5106) with an annual pensionable salary range of $103,833.60 - $126,152.00.
(3) Microbiologist II (5105) with an annual pensionable salary range of $103,833.60 - $126,152.00.
(4) Legal Administrative Assistant III (1169) with an annual pensionable salary range of $81,515.20 - $99,320.00.
(b) Delete the following classifications:
(1) Recreation Supervisor FT/PT (7124/7132).
(2) Legal Administrative Assistant Trainee (1165).
(3) Wastewater Facility Deputy Director (3626).
SUMMARY AND OUTCOME
If the above recommendation is approved, the City of San José Pay Plan will be amended to create the Regional Wastewater Facility General Manager (U) (3628), Chemist II (5106), Microbiologist II (5105), and Legal Administrative Assistant III (1169) classifications and delete the Recreation Supervisor FT/PT (7124/7132), Legal Administrative Assistant Trainee (1165), and Wastewater Facility Deputy Director (3626) classifications.
HONORABLE MAYOR AND CITY COUNCIL
September 13, 2023
Subject: Amendment to the City Pay Plan for Various Classifications
BACKGROUND
The City Pay Plan must be amended by City Council resolution when new job classifications are added or deleted and when salaries are revised. The City Pay Plan reflects all job classification and compensation changes made through a City Council resolution. The City Pay Plan is on file in the Human Resources Department and published on the City’s internet and intranet sites.
ANALYSIS
Regional Wastewater Facility General Manager
The San José-Santa Clara Regional Wastewater Facility is jointly owned by the cities of San José and Santa Clara and managed by San José’s Environmental Services Department. The Environmental Services Department requested the creation of a Regional Wastewater Facility General Manager classification (Attachment A - Regional Wastewater Facility General Manager (U) (3628)) in order to recruit and hire a candidate with directly related wastewater experience or an industrial facility background to oversee the Regional Wastewater Facility operations. This request was made due to multiple unsuccessful recruitment efforts to fill this position using the general Deputy Director and the Wastewater Facility Deputy Director classifications. Although the Wastewater Facility Deputy Director classification was specific to wastewater, it did not adequately represent the scope of work and level of responsibility required to manage the Regional Wastewater Facility that serves eight cities with 1.4 million residents and a business sector with more than 17,000 main sewer connections. It is essential to the Environmental Services Department that a potential candidate have experience managing a large facility with a considerable number of employees, as the Regional Wastewater Facility is the largest advanced wastewater treatment facility on the West Coast employing over 260 full-time equivalent positions. The Environmental Services Department and Human Resources recommend the creation of the new Regional Wastewater Facility General Manager classification because the new job description illustrates the unique role of the position and will yield a better-qualified candidate pool when recruiting for this vacancy.
The proposed annual pensionable salary range of $162,036.61 - $261,760.05 for the Regional Wastewater Facility General Manager is approximately 5% higher than the classification of Wastewater Facility Deputy Director, as the new classification is intended to compensate for the technical expertise required for the position.
The Wastewater Facility Deputy Director classification will be deleted (see below) and the Environmental Services Department will utilize the new Regional Wastewater Facility General Manager classification.
Chemist II and Microbiologist II
In recognition of the recruitment and retention issues for the Chemist and Microbiologist classification specifications, the Environmental Services Department and Human Resources staff revised the classification specifications to lower the experience requirement to allow for a broader candidate pool. Additionally, Human Resources reviewed classification descriptions for
HONORABLE MAYOR AND CITY COUNCIL
September 13, 2023
Subject: Amendment to the City Pay Plan for Various Classifications
the Chemist and Microbiologist classifications from comparable Bay Area Municipal/County wastewater laboratories. This analysis showed that the City is under market and the majority of the comparators have flexibly staffed classifications for Chemist and Microbiologist. The City and the Municipal Employees’ Federation agreed that Chemist I/II (Attachment B - Chemist I/II (5116/5106)) and Microbiologist I/II (Attachment C - Microbiologist I/II (5115/5105) flexibly staffed series would be created based on comparable market data. The creation of the level II also allows for promotional opportunities for internal candidates, addressing current recruitment and retention issues. On September 12, 2023, the City Council approved a tentative agreement on a successor Memorandum of Agreement between the City and the Municipal Employees’ Federation, AFSCME, Local 101 that included the establishment of the salary ranges for the Chemist II and Microbiologist II classifications. This memorandum memorializes the formal creation of these classifications in the City’s Pay Plan.
Legal Administrative Assistant III
As part of the City’s regular review of classification specifications, staff drafted updates to the Legal Administrative Assistant Trainee/I/II classification specifications. During the review, it was determined that the current minimum qualifications for the Legal Administrative Assistant I class do not meet the specialized needs of the hiring department, the City Attorney’s Office. As a result, the minimum qualifications have been increased for the Legal Administrative Assistant I class. Administration recommends deletion of the Legal Administrative Assistant Trainee position (see below) and the creation of a higher-level classification, Legal Administrative Assistant III (Attachment D - Legal Administrative Assistant I/II/III FT/PT (1167/1153/1168/1154/1169)), that requires higher technical expertise to meet the current demands of the City Attorney’s Office Support Services. On September 12, 2023, the City Council approved a tentative agreement on a successor Memorandum of Agreement between the City and Municipal Employees’ Federation that included an agreement to create the Legal Administrative Assistant III classification.
Deletion of Classifications
Recreation Supervisor
On or about June 17, 2022, the City and the City Association of Management Personnel, IFPTE, Local 21 agreed to a side letter agreement to consolidate the Recreation Supervisor classification, and all current incumbents in that classification, into the Parks Facilities Supervisor classification that was retitled to Parks, Recreation, and Facilities Supervisor, effective August 21, 2022.
Therefore, the Recreation Supervisor classification will be deleted.
Legal Administrative Assistant Trainee
The City identified that the Legal Administrative Assistant Trainee classification is currently not in use and has not been used in over 15 years. Therefore, this classification will be deleted.
Wastewater Facility Deputy Director
The Wastewater Facility Deputy Director classification will be deleted as it will no longer be used.
HONORABLE MAYOR AND CITY COUNCIL
September 13, 2023
Subject: Amendment to the City Pay Plan for Various Classifications
EVALUATION AND FOLLOW-UP
No further follow-up with City Council related to this action is anticipated at this time.
COST SUMMARY/IMPLICATIONS
Regional Wastewater Facility General Manager
The Regional Wastewater Facility General Manager is a specialized classification in the San José-Santa Clara Regional Wastewater Facility within the Environmental Services Department. The currently budgeted Wastewater Facility Deputy Director position will be deleted and a Regional Wastewater Facility General Manager classification will be added, which will result in additional costs of approximately $12,500. There is no impact to the General Fund since the position is funded out of the San José-Santa Clara Treatment Plant Operating Fund. The additional costs will be absorbed within the Environmental Services Department’s existing budget and included in the development of the 2024-2025 Base Budget.
Chemist I/II and Microbiologist I/II
As noted above, the City Council previously approved a tentative agreement between the City and Municipal Employees’ Federation that included establishing the Chemist II and Microbiologist II rates of pay and the associated costs were contemplated in that agreement. The City Council’s approval of this item will not result in any additional costs beyond those approved by the City Council as part of Item 3.4 on the September 12, 2023 City Council agenda.
Legal Administrative Assistant III
While an agreement to create the Legal Administrative Assistant III classification was part of the tentative agreement on a successor Memorandum of Agreement that the City Council approved on September 12, 2023, the cost associated with the classification was not contemplated in that agreement. The City Attorney’s Office currently has eight incumbents and one vacant position in the Legal Administrative Assistant II classification. The City Attorney’s Office identified approximately three incumbents to promote to the next higher Legal Administrative Assistant III flexibly staffed level. The estimated additional ongoing costs associated with the three incumbents potentially flexibly promoting into the Legal Administrative Assistant III classification is approximately $27,000 in the General Fund and will be absorbed within the City Attorney’s Office’s existing budget. These ongoing costs will be factored into the development of the 2024-2025 Base Budget.
COORDINATION
This memorandum was coordinated with the City Attorney’s Office, the City Manager’s Budget Office, and the Environmental Services Department.
HONORABLE MAYOR AND CITY COUNCIL
September 13, 2023
Subject: Amendment to the City Pay Plan for Various Classifications
PUBLIC OUTREACH
This memorandum will be posted on the City’s Council Agenda website for the September 26, 2023 City Council meeting.
COMMISSION RECOMMENDATION AND INPUT
Revisions to the Pay Plan for classified positions are reported to the Civil Service Commission for filing at the first regularly scheduled meeting following City Council action. The Regional Wastewater Facility General Manager is an at will position and therefore will not be reported to the Civil Service Commission.
CEQA
Not a Project, File No. PP17-008, General Procedure and Policy Making resulting in no changes to the physical environment.
PUBLIC SUBSIDY REPORTING
This item does not include a public subsidy as defined in section 53083 or 53083.1 of the California Government Code or the City’s Open Government Resolution.
JENNIFER SCHEMBRI
Director of Employee Relations
Director of Human Resources
The principal authors of this memorandum are Santa Barota, Senior Analyst, and Marcela Bolanos, Program Manager. For questions, please contact Linh Le, Employment Division Manager, at (408) 535-5652.
HONORABLE MAYOR AND CITY COUNCIL
September 13, 2023
Subject: Amendment to the City Pay Plan for Various Classifications
ATTACHMENT
Attachment A - Regional Wastewater Facility General Manager (U) (3628) Attachment B - Chemist I/II (5116/5106)
Attachment C - Microbiologist I/II (5115/5105)
Attachment D - Legal Administrative Assistant I/II/III FT/PT (1167/1153/1168/1154/1169) 09/23
Attachment A
City of San José
CLASS SPECIFICATION
Title: Regional Wastewater Facility General Manager (U) (3628)
DEPARTMENT ACCOUNTABLE TO FLSA STATUS
Environmental Services Environmental Services
Department Director
Exempt
CLASS SUMMARY
Under administrative direction, performs work of considerable difficulty planning, organizing, and directing major functional areas of the San José/Santa Clara Regional Wastewater Facility (Facility) operations and services. The Regional Wastewater Facility General Manager is responsible for the largest advanced wastewater treatment facility on the West Coast and collaborates with several Tributary Agencies and businesses. Ensures that all departmental policies, procedures, programs, and operating functions are carried out efficiently and effectively to protect public health in Silicon Valley and protect the fish and wildlife in the San Francisco Bay. Performs related work as required.
DISTINGUISHING CHARACTERISTICS
This is a single position class assigned to the Environmental Services Department and reporting directly to the Department Director. The incumbent may act on behalf of the Department Director and is responsible for executing the daily operations and maintenance of the Facility.
The Regional Wastewater Facility General Manager is distinguished from the classification of Deputy Director in that this classification is responsible for the management of the Facility and requires specialized technical expertise in wastewater treatment.
QUALIFICATIONS
Minimum Qualifications
Education and Experience
Bachelor’s degree in a closely related field AND six (6) years of experience in a senior management role at a wastewater facility OR high-level consultant experience in the wastewater industry.
Acceptable Substitution
None
Required Licensing (such as driver’s license, certifications, etc.) Possession of a valid State of California’s driver license.
Other Qualifications
(Incumbents may be required to have different combinations of the listed qualifications, or more specific job-related qualifications depending on the position.) 09/23
Attachment A
City of San José
CLASS SPECIFICATION
Title: Regional Wastewater Facility General Manager (U) (3628)
Basic Competencies
(Needed at entry into the job in order to perform the essential duties.)
• Job Expertise – Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.
Knowledge of:
o various environmental health and safety regulations related to industrial/wastewater operations;
o operations and maintenance of an industrial/wastewater facility; o proven ability to manage effectively within budget constraints; ensure all financial transactions are appropriate;
o day to day operational requirements in an active industrial environment; and
o unique management protocols for a variety of trades and office personnel.
• Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts.
• Fiscal Management – Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.
• Creativity - Addresses objectives and problems while questioning traditional assumptions/solutions in order to generate creative ideas and new ways of doing business; exhibits creativity and innovation when contributing to organizational and individual objectives; seeks out opportunities to improve, streamline, reinvent work processes.
• Collaboration - Develops networks and builds alliances; engages in cross-functional activities.
• Management - Evaluates priorities to ensure the 'true' top priorities are handled satisfactorily; sets clear goals for the employees and the work unit.
• Leadership - Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational supports and direction.
09/23
Attachment A
City of San José
CLASS SPECIFICATION
Title: Regional Wastewater Facility General Manager (U) (3628)
• Vision/Strategic Thinking - Supports, promotes, and ensures alignment with the organization’s vision and values; understands how an organization must change in light of internal and external trends and influences; builds a shared vision with others and influences others to translate vision to action.
• Political Skill – In taking action, demonstrates an understanding and consideration of how it will impact stakeholders and affected areas in the organization.
Additional Competencies and/or Desirable Qualifications (Competencies, knowledge, skills and abilities that are more position specific and/or likely to contribute to more successful job performance.)
• Certification as a Grade V Wastewater Treatment Plant Operator in the State of California is highly desirable.
• Experience managing full-time employees at a large facility is highly desirable.
Knowledge of:
• proven negotiating skills; able to foster effective working relationships with regulatory agencies.
Ability to:
• display an entrepreneurial spirit and positive demeanor; • have the demonstrated ability to learn and run new systems; • maintain the highest level of ethical standards.
DUTY
NO.
TYPICAL CLASS ESSENTIAL DUTIES: (These duties and
estimated frequency are a representative sample; position assignments may vary depending on the business needs of the department.) Duties may include, but are not limited to, the following:
FREQUENCY*
1. Participates in and advises the Environmental Services Department Director in the planning and organizing of the Facility operations and maintenance.
Daily
2. Provides direct supervision over the operations of the Regional Wastewater Facility and its divisions.
Daily
3. Directs and performs special projects and strategic planning programs that impact departmental operations.
Daily
4. Plans, directs, counsels, provides guidelines, and reviews accomplishments of the Facility divisions and staff as steps towards achievement of departmental goals and objectives.
Daily
5. Exercises overall daily control of administrative services, operations, and maintenance of the Facility.
Daily
09/23
Attachment A
City of San José
CLASS SPECIFICATION
Title: Regional Wastewater Facility General Manager (U) (3628)
DUTY
NO.
TYPICAL CLASS ESSENTIAL DUTIES: (These duties and
estimated frequency are a representative sample; position assignments may vary depending on the business needs of the department.) Duties may include, but are not limited to, the following:
FREQUENCY*
6. Directs and participates in the preparation, implementation, and control of the Facility’s operating and capital budgets.
Daily
7. Coordinates activities between Facility divisions to ensure efficiency and effectiveness of the Facility’s operations.
Daily
8. Directs and controls personnel related matters that impact the department’s ability to hire, discipline, evaluate, and terminate Facility employees.
Weekly
9. Ensures compliance with NPDES, BAAQMD, EPA, Stormwater, Cal-OSHA and all associated Environmental, Health and Safety mandates
Daily
10. Successful collaboration with the City of Santa Clara and Tributary Agencies.
Daily
11. Collaborates with the Deputy Director of the Regional Wastewater Facility’s Capital Improvement Program (CIP); and provides input and support toward the planning, design, and implementation of the CIP.
As Required
12. Represents the Environmental Services Department Director in a variety of interdepartmental, intergovernmental, and community matters and assumes responsibility for the department’s operations in the absence of the Director.
As Required
13. Collaborates with multiple departments and divisions outside of the Facility to ensure the Wastewater Facility operates safely and effectively.
As Required
14. Ensures protection and improvement of natural habitat throughout the 2,600 acre site, including public health in the Silicon Valley and fish and wildlife in the San Francisco Bay.
As Required
15. Performs other related work as required. As Required *Frequency defined as Daily/Several Times, Daily, Weekly, Intermittent, or As Required
PHYSICAL/ENVIRONMENTAL ELEMENTS
The following is a general statement for the classification. Individual positions may have additional or different physical/environmental elements.
At this large industrial facility, must be able to routinely travel and maneuver throughout the complex 2,600 acre site.
In the office environment, possess ability to:
• Operate, access, enter, and retrieve data using standard office equipment, including but not 09/23
Attachment A
City of San José
CLASS SPECIFICATION
Title: Regional Wastewater Facility General Manager (U) (3628)
limited to a computer or tablet;
• Read printed materials and a computer screen;
• Communicate in person and over the telephone;
• Lift, carry, push, and pull materials and objects up to 25 pounds, or heavier weights, in all cases with the use of proper equipment;
• Move between/within work areas, including but not limited to sitting, walking, and standing on various surfaces, turning, bending, grasping, and making repetitive hand movements; • Be exposed to moderate noise levels and controlled temperature conditions; • Maintain professional demeanor during interactions with staff, customers and the public.
CLASSIFICATION HISTORY
Created 09/23
09/23
Attachment B
City of San José
CLASS SPECIFICATION
Title: Chemist I/II (5116/5106)
DEPARTMENT ACCOUNTABLE TO FLSA STATUS
Environmental Services
Department
Varies Non-exempt
CLASS SUMMARY
Under general supervision (Chemist I) or direction (Chemist II), performs professional and technical work of moderate to complex difficulty involving the qualitative and quantitative biological, chemical and physical analyses of water, wastewater, industrial waste and related materials. Performs related work as required.
DISTINGUISHING CHARACTERISTICS
Th Chemist I/II is a flexibly staffed entry/journey professional class in the Chemist series, described as follows:
Chemist I – This is the entry-level class in the professional Chemist classification series. This class is responsible for providing qualitative and quantitative laboratory determinations upon water, wastewater, industrial waste, and related materials. Positions at this level are not expected to function with the same amount of knowledge or skill level as positions allocated to the Chemist II level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure of pattern. Exceptions or changes in procedures are explained in detail as they arise. As experience is gained, assignments become more complex and are performed with greater independence.
Chemist II – This is the journey-level class in the professional Chemist classification series responsible for performing the full range of the more complicated and research related biological, chemical, and microbiological testing requirements. Incumbents are expected to work independently and exercise judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
Chemist II is distinguished from Chemist I in that they may provide training and oversight to a Chemist I.
This class is distinguished from the Environmental Laboratory Supervisor in that the latter performs the most complex work assigned to the series, including serving as a supervisor over professional staff.
The Chemist I/II reports to the Environmental Laboratory Supervisor assigned to the San José/Santa Clara Regional Wastewater Facility Laboratory. Assignments may be made to any shift in an around-the-clock operation, and incumbents must be available for work on weekends and holidays or be on standby as needed.
QUALIFICATIONS
Minimum Qualifications
Education and Experience
Chemist I
Bachelor’s degree in chemistry, environmental chemistry or related scientific discipline, plus one (1) year of experience working in a laboratory environment.
09/23
Attachment B
City of San José
CLASS SPECIFICATION
Title: Chemist I/II (5116/5106)
Chemist II
Bachelor’s degree in chemistry, environmental chemistry or related scientific discipline, plus three (3) years of experience working in a water or wastewater laboratory environment.
Acceptable Substitution
Master’s degree or higher in chemistry or a related scientific discipline can be substituted for one (1) year of experience working in a laboratory environment.
Required Licensing (such as driver’s license, certifications, etc.) Possession of a valid driver’s license authorizing operation of a motor vehicle in California.
Other Qualifications
(Incumbents may be required to have different combinations of the listed qualifications, or more specific job-related qualifications depending on the position.) Basic Competencies
(Needed at entry into the job in order to perform the essential duties.) • Job Expertise – Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.
Knowledge of:
o principles of physical, organic, inorganic, analytical chemistry, biochemistry and biology;
o principles and practices of chemistry measurement techniques for water matrices; o modern laboratory procedures, techniques, instruments and equipment, and the ability to utilize such equipment;
o operation, maintenance and repair of instrumentation; o mathematics, biochemistry and basic microbiology routinely utilized in an environmental laboratory.
Ability to:
o perform physical, biological, microbiological and chemical analyses; o perform research work on problems of a chemical, biochemical or physical nature; o calibrate, operate and perform maintenance and repair of instrumentation; o critically review chemical reports and standard operating procedures; o interpret test results for water quality determinations. • Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts.
• Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.
• Teamwork and Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
09/23
Attachment B
City of San José
CLASS SPECIFICATION
Title: Chemist I/II (5116/5106)
• Analytical Skills - Approaching a problem or situation by using a logical, systemic, sequential approach.
• Creativity – Addresses objectives and problems while questioning traditional assumptions/solutions in order to generate creative ideas and new ways of doing business; exhibits creativity and innovation when contributing to organizational and individual objectives; seeks out opportunities to improve, streamline, reinvent work processes.
• Reliability - Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate.
Additional Competencies and/or Desirable Qualifications (Competencies, knowledge, skills and abilities that are more position specific and/or likely to contribute to more successful job performance.)
• California Water Environment Association (CWEA) Laboratory Analyst Grade 2 Certification is desirable.
• CA-NV/American Water Works Association (AWWA) Water Quality Analyst Certificate is desirable.
Knowledge of:
• instrumental analytical methods and their application to environmental analyses; • laboratory safety and quality assurance methods and procedures; • and ability to perform routine and sophisticated physical, biological and chemical determinations with regard to the environmental characterization of water, wastewater, industrial waste and related materials;
• local, state and federal environmental regulations.
Ability to:
• operate instrumentation associated with typical operations in an analytical chemistry laboratory; • configuring and running data acquisition and processing software in order to produce technical reports and database-compatible output.
DUTY
NO.
TYPICAL CLASS ESSENTIAL DUTIES: (These duties and
estimated frequency are a representative sample; position assignments may vary depending on the business needs of the department.) Duties may include, but are not limited to, the following:
FREQUENCY*
1. Develops and directs instrumental and wet chemical analyses on water, wastewater, industrial waste and related samples for specific inorganic and organic substances.
Daily
2. Monitors and evaluates problems related to plant operations and laboratory analyses and recommends solutions to alleviate such problem situations.
Daily
3. Performs the more complicated and research related biological, chemical and physical analyses of water, wastewater, industrial waste and related As Required
09/23
Attachment B
City of San José
CLASS SPECIFICATION
Title: Chemist I/II (5116/5106)
samples.
4. Evaluates analytical performance against data quality requirements including following up on any deficiency with root cause analysis and corrective actions.
Daily
5. Supports the implementation of the quality assurance/quality control program and recommends methods and procedures for implementation into normal laboratory operations.
As Required
6. Supports the daily work activities within the laboratory including the instruction of laboratory personnel or co-workers as assigned.
Daily
7. Troubleshoots or optimizes instruments and methods for optimum performance
As Required
8. Assists with the organization and analysis of information from industry, government agencies and the public, which may include hearings, workshops, seminars, etc.
As Required
9. Compiles, records and manages laboratory data and records; provides organization of record keeping and data retrieval; prepares written and verbal reports as requested.
Daily
10. Reviews, analyzes and implements requirements for chemical storage facilities, hazardous materials inventory statements and hazardous material management and communication plans.
As Required
11. Compiles and records data onto worksheets; enters reviewed data and results of analyses into a Laboratory Information Managements System (LIMS).
Daily
12 Reads, interprets, and reviews published methods; drafts and revises standard operating procedures (SOPs) and work instructions.
As Required
13. Maintains an appropriate inventory of laboratory supplies by preparing fresh reagents and standards; orders and received chemicals, supplies, and related equipment.
Daily
14. Sets up, calibrates, operates, and performs maintenance on a variety of laboratory instruments and equipment.
Daily
15. Analyzes complex laboratory data using spreadsheets, databases, and data acquisition and processing software.
Daily
16. Utilizes work safety policies, practices, and procedures in a wastewater facility.
Daily
17. Sample collection, receiving, login, and preservation. As Required
18. Cleans and maintains laboratory in an orderly fashion including cleaning and sterilizing glassware, equipment, and supplies.
Daily
19. Reads, interprets, and reviews published methods; drafts and revises standard operating procedures (SOPs) and work instructions.
As Required
20. Performs other related work as required. As Required *Frequency defined as Daily/Several Times, Daily, Weekly, Intermittent, or As Required
PHYSICAL/ENVIRONMENTAL ELEMENTS
Depending on assignment, this classification may be Sedentary up to Medium Work.
• Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force 09/23
Attachment B
City of San José
CLASS SPECIFICATION
Title: Chemist I/II (5116/5106)
frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
• Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
• Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
Possess ability to:
• wear and use laboratory PPE;
• work safely with hazardous and non-hazardous chemicals, fixed and portable analysis equipment used in the operation and monitoring of laboratory instruments; • operate a variety of lab instruments;
• move between/within work areas, including but not limited to sitting, talking, hearing. kneeling, lifting, grasping, feeling, reaching, standing, walking, pushing, and making repetitive hand movements.
CLASSIFICATION HISTORY
Created 04/80, Rev. 07/83, Rev. 09/90, Rev. 09/23
09/23
Attachment C
City of San José
CLASS SPECIFICATION
Title: Microbiologist I/II (5115/5105)
DEPARTMENT ACCOUNTABLE TO FLSA STATUS
Environmental Services
Department
Varies Non-exempt
CLASS SUMMARY
Under general supervision (Microbiologist I) or direction (Microbiologist II), performs professional and technical work of moderate to complex difficulty involving the qualitative and quantitative biological, microbiological and chemical analyses of water, wastewater, industrial waste and related materials.
Performs related work as required.
DISTINGUISHING CHARACTERISTICS
The Microbiologist I/II a flexibly staffed professional entry/journey class in the Microbiologist series, described as follows:
Microbiologist I – This is the entry-level class in the professional Microbiologist classification series.
This class is responsible for providing qualitative and quantitative laboratory determinations upon water, wastewater, industrial waste, and related materials. Positions at this level are not expected to function with the same amount of knowledge or skill level as positions allocated to the Microbiologist II level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure of pattern.
Exceptions or changes in procedures are explained in detail as they arise. As experience is gained, assignments become more complex and are performed with greater independence.
Microbiologist II – This is the journey-level class in the professional Microbiologist classification series responsible for performing the full range of the more complicated and research related biological, microbiological, and chemical testing requirements. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. Microbiologist II is distinguished from Microbiologist I in that they may provide training to a Microbiologist I. This class is distinguished from the Environmental Laboratory Supervisor in that the latter performs the most complex work assigned to the series, including serving as a supervisor over professional staff.
The Microbiologist I/II reports to the Environmental Laboratory Supervisor assigned to the San José/Santa Clara Regional Wastewater Facility Laboratory. Assignments may be made to any shift in an around-the-clock operation, and incumbents must be available for work on weekends and holidays or be on standby as needed.
QUALIFICATIONS
Minimum Qualifications
Education and Experience
Microbiologist I
09/23
Attachment C
City of San José
CLASS SPECIFICATION
Title: Microbiologist I/II (5115/5105)
Bachelor's degree in bacteriology, microbiology or related scientific discipline, and one (1) year of experience working in a laboratory environment.
Microbiologist II
Bachelor’s degree in bacteriology, microbiology or related scientific discipline, and three (3) years of experience working in a water or wastewater laboratory environment.
Acceptable Substitution
A Master’s degree or higher in bacteriology, microbiology, or related scientific discipline can be substituted for one (1) year of experience working in a laboratory environment.
Required Licensing (such as driver’s license, certifications, etc.) Possession of a valid driver’s license authorizing operation of a motor vehicle in California.
Other Qualifications
(Incumbents may be required to have different combinations of the listed qualifications, or more specific job-related qualifications depending on the position.)
Basic Competencies
(Needed at entry into the job in order to perform the essential duties.)
• Job Expertise – Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.
Knowledge of:
o the principles of biology, microbiology, biochemistry, molecular biology, organic chemistry and inorganic chemistry,
o modern laboratory procedures, techniques, instruments and equipment, and the ability to utilize such equipment,
o mathematics, microbiology, morphology and taxonomy routinely utilized in an environmental laboratory.
Ability to:
o perform physical, biological, microbiological and chemical analyses, o perform research work on problems of relevance to public health, microbiological, biochemical or chemical nature,
o perform microscopic examinations with emphasis on organisms of sanitary significance,
o interpret test results for water quality determinations.
• Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts.
09/23
Attachment C
City of San José
CLASS SPECIFICATION
Title: Microbiologist I/II (5115/5105)
• Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.
• Teamwork and Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
• Analytical Skills - Approaching a problem or situation by using a logical, systemic, sequential approach.
• Creativity – Addresses objectives and problems while questioning traditional assumptions/solutions in order to generate creative ideas and new ways of doing business; exhibits creativity and innovation when contributing to organizational and individual objectives; seeks out opportunities to improve, streamline, reinvent work processes.
• Reliability - Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate.
Additional Competencies and/or Desirable Qualifications (Competencies, knowledge, skills and abilities that are more position specific and/or likely to contribute to more successful job performance.)
• California Water Environment Association (CWEA) Laboratory Analyst Grade 2 Certification is desirable.
• CA-NV/American Water Works Association (AWWA) Water Quality Analyst Certificate is desirable.
Knowledge of:
• laboratory safety and quality assurance methods and procedures; • local, state, and federal environmental regulations;
• advanced microbiological/molecular biology applications such as digital polymerase chain reaction (PCR);
• ability to perform routine and sophisticated biological and chemical determinations with regard to the environmental characterization of water, wastewater, industrial waste and related materials.
Ability to:
• develop and direct acute bioassay activities related to regulatory compliance requirements; • operate instrumentation associated with typical operations in a microbiological laboratory; • ability to assist in compiling information for research grants or proposals as needed.
09/23
Attachment C
City of San José
CLASS SPECIFICATION
Title: Microbiologist I/II (5115/5105)
DUTY
NO.
TYPICAL CLASS ESSENTIAL DUTIES: (These duties and
estimated frequency are a representative sample; position assignments may vary depending on the business needs of the department.) Duties may include, but are not limited to, the following:
FREQUENCY*
1. Performs bacteriological, instrumental and wet chemical analyses of the water, domestic and industrial wastewater, effluent and related samples.
Daily
2. Conducts regular microscopic examinations to identify bacterial, protozoan, and metazoan organisms associated with the wastewater treatment process.
Weekly
3. Develops and performs the biomonitoring testing requirements for chronic/acute bioassays including the chemical testing of water quality parameters, organism husbandry, maintenance and euthanization of aquatic species.
Monthly
4. Monitors and evaluates problems related to plant operations and laboratory analyses and recommends solutions to alleviate such problem situations.
As Required
5. Performs the more complicated and research related biological, chemical and microbiological analyses of water, wastewater, industrial waste and related samples.
As Required
6. Determines sampling procedures and programs, and recommends methods and procedures for implementation into normal laboratory operations.
As Required
7. Implements and maintains the quality assurance/quality control program, including testing materials and adhering to documentation systems.
Daily/Several
Times
8. Supports the daily work activities within the laboratory including coaching or training fellow laboratory personnel and the preparation and completion of daily and weekly priorities and work schedules.
Daily
9. Assists with the organization and analysis of information from industry, government agencies and the public, which may include hearings, workshops, seminars, etc.
As Required
10. Compiles and records data onto worksheets; enters reviewed data and results of analyses into a Laboratory Information Management System (LIMS). Analyzes complex laboratory data using spreadsheets and databases.
Daily
11. Reviews and validates analytical data, and associated quality control results at multiple stages in the reporting process.
Daily
12. Troubleshoots or optimizes microbiological methods. As Required
13. Provides organization of record keeping and data retrieval; prepares written and verbal reports as requested.
As Required
14. Sets up, calibrates, operates, and performs maintenance on a variety of laboratory instruments and equipment in one or more areas of the wastewater support section.
Daily
15 Reads, interprets, and reviews published methods; drafts and revises standard operating procedures (SOPs) and work instructions.
As Required
09/23
Attachment C
City of San José
CLASS SPECIFICATION
Title: Microbiologist I/II (5115/5105)
DUTY
NO.
TYPICAL CLASS ESSENTIAL DUTIES: (These duties and
estimated frequency are a representative sample; position assignments may vary depending on the business needs of the department.) Duties may include, but are not limited to, the following:
FREQUENCY*
16 Maintains an appropriate inventory of laboratory supplies by preparing reagents, media, and standards; orders and received chemicals, supplies, and related equipment
Daily
17. Utilizes work safety policies, practices and procedures in a wastewater facility.
Daily
18. Sample collection, receiving, login, and preservation in one or more areas of the wastewater support section.
As Required
19. Cleans and maintains the laboratory in an orderly fashion, including cleaning glassware, maintaining equipment, and disposing of hazardous waste.
Daily
20. Performs other related duties and responsibilities. As Required *Frequency defined as Daily/Several Times, Daily, Weekly, Intermittent, or As Required
PHYSICAL/ENVIRONMENTAL ELEMENTS
Depending on assignment, this classification may be Sedentary up to Medium Work.
• Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
• Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
Possess ability to:
• Wear and use laboratory PPE;
• Work safely with hazardous and non-hazardous chemicals, fixed and portable analysis equipment used in the operation and monitoring of laboratory instruments; • Operate a variety of lab instruments;
• Operate a motor vehicle and visit various sites within the Regional Wastewater Facility; • Move between/within work areas, including but not limited to sitting, talking, hearing. kneeling, lifting, grasping, feeling, reaching, standing, walking, pushing, and making repetitive hand movements.
CLASSIFICATION HISTORY Created 09/80, Rev. 04/81, Rev. 04/89, Rev. 09/11, Rev. 09/23 09/23
Attachment D
City of San José
CLASS SPECIFICATION
Title: - Legal Administrative Assistant I/II/III FT/PT (1167/1153/1168/1154/1169)
DEPARTMENT ACCOUNTABLE TO FLSA STATUS
City Attorney’s Office Varies Non-exempt
CLASS SUMMARY
Under immediate (Legal Administrative Assistant I) to general supervision (Legal Administrative Assistant II/III) performs a variety of legal administrative assistant duties within the Office of the City Attorney; drafts, proofreads, and reviews legal materials to ensure conformance to standard legal and office style and accuracy, including accuracy of citations and code references; identifies applicable procedural rules and statutes; performs work related to a variety of legal matters; serves as contact person in answering inquiries and complaints, providing information related to the Office of the City Attorney.
Performs related work as required.
DISTINGUISHING CHARACTERISTICS
The Legal Administrative Assistant I/II/III is a flexibly staffed entry/journey class in the Legal Administrative series, described as follows:
Legal Administrative Assistant I – This is the first working level class in the Legal Administrative Assistant series responsible for providing administrative support within the Office of the City Attorney.
Positions at this level are not expected to function with the same knowledge or skill level as positions allocated to the Legal Administrative Assistant II level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work continues to be supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. As experience is gained, assignments become more varied and are performed with greater independence.
Legal Administrative Assistant II - This is the journey level class in the Legal Administrative Assistant series responsible for performing the full range of legal administrative support duties within the Office of the City Attorney. Incumbents are expected to work independently and exercise judgment and initiative.
Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
Legal Administrative Assistant III - This is the advanced journey-level class in the Legal Administrative Assistant series responsible for providing the full range of legal administrative support duties within the Office of the City Attorney. Positions at this level rely on experience and judgment to ensure the efficient and effective completion of tasks. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to operating procedures and policies of the work unit. Legal Administrative Assistant III is distinguished from Legal Administrative Assistant I/II in that they may provide training to lower level staff by assigning, reviewing and providing feedback on tasks.
QUALIFICATIONS
Minimum Qualifications
Education and Experience
Legal Administrative Assistant I
Completion of high school or equivalent (General Education Development [GED] Test or California Proficiency Certificate) AND two (2) years of experience in legal administrative assistant work preparing and formatting legal documents such as pleadings, briefs, contracts, ordinances, resolutions or other transactional documents.
09/23
Attachment D
City of San José
CLASS SPECIFICATION
Title: - Legal Administrative Assistant I/II/III FT/PT (1167/1153/1168/1154/1169)
Legal Administrative Assistant II
Completion of high school or equivalent (General Education Development [GED] Test or California Proficiency Certificate) AND three (3) years of experience in legal administrative assistant work preparing and formatting legal documents such as pleadings, briefs, contracts, ordinances, resolutions or other transactional documents.
Legal Administrative Assistant III
Completion of high school or equivalent (General Education Development [GED] Test or California Proficiency Certificate) AND four (4) years of experience in legal administrative assistant work including two (2) years of experience in Civil Litigation practice utilizing on-line legal software to create Table of Authorities, preparing and formatting complex legal documents such as correspondence, pleadings, briefs, contracts, ordinances, resolutions or other transactional documents.
Other Qualifications
(Incumbents may be required to have different combinations of the listed qualifications, or more specific job-related qualifications depending on the position.) Basic Competencies
(Needed at entry into the job in order to perform the essential duties.) • Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.
• Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts.
• Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel. • Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
• Customer Service - Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor. • Flexibility – Makes effective decisions and achieves desired results in the midst of major changes in responsibilities, work processes, timeframes, performance expectations, organizational culture, or work environment.
• Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance.
• Multi-Tasking – Can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s). 09/23
Attachment D
City of San José
CLASS SPECIFICATION
Title: - Legal Administrative Assistant I/II/III FT/PT (1167/1153/1168/1154/1169)
• Planning – Acts to align own unit's goals with the strategic direction of the organization; Defines tasks and milestones to achieve objectives, while ensuring the optimal use of resources to meet those objectives.
• Problem Solving – Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome. • Reliability - Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate.
DUTY
NO.
TYPICAL CLASS ESSENTIAL DUTIES:(These duties and
estimated frequency are a representative sample; position assignments may vary depending on the business needs of the department.) Duties may include, but are not limited to, the following:
FREQUENCY*
1. Performs administrative support duties for attorney and other staff, such as screening visitors and calls; processing and distributing mail; arranging schedules; maintaining attorney’s appointments, departmental, and litigation calendars and reminders; and handling travel-related details.
Daily/Several Times
2. Prepares, proofreads, and reviews materials such as legal papers, contracts, amendments, ordinances, resolutions, discovery, pleadings and court documents to ensure accuracy of dates, clarity of wording and language, conformance to standard legal style, consistency between clauses and/or provisions, verification of accuracy of citations and code references through use of the law library and various websites, and completeness of all appropriate supporting documentation; notes necessary changes, additions, deletions, and corrections for review and approval by an attorney or supervisor.
Daily/Several Times
3. Drafts and formats a variety of legal and general documents on a word processor; composes correspondence, memoranda and other material from verbal instruction, or independently as appropriate; utilizes a document management system.
Daily/Several Times
4. Works with various software applications as they relate to the preparation and filing of legal and other documents; operates standard office machines and equipment.
Daily/Several Times
6. Prepares and updates the confidential Closed Session agenda and Brown Act required documents.
Daily/Several Times
7. Serves as contact person in answering inquiries and complaints from multiple sources; forwards inquiries, complaints and messages to appropriate staff for action; provides information related to the work of the Office to the public, law firms, courts, and various City, County, State, Federal, other public and private agencies/entities; routinely obtaining information as requested or needed.
Daily
09/23
Attachment D
City of San José
CLASS SPECIFICATION
Title: - Legal Administrative Assistant I/II/III FT/PT (1167/1153/1168/1154/1169)
DUTY
NO.
TYPICAL CLASS ESSENTIAL DUTIES:(These duties and
estimated frequency are a representative sample; position assignments may vary depending on the business needs of the department.) Duties may include, but are not limited to, the following:
FREQUENCY*
8. Performs work related to a variety of legal matters such as: discovery, tables of contents and points of authorities, tort claims and litigation, personnel matters, code enforcement, eminent domain, contracts, appropriations, taxes, land use, general plan, zoning; political activities, community development and various other categories of legal work; researches and identifies applicable procedural rules and statutes.
Daily
9. Provides assistance upon request and/or coordinates with other Legal Administrative Assistants in the Office; and participates in the orientation and various trainings on specific position to other office staff. Assists in the development of office procedures as requested.
Daily
10. Performs other related duties as assigned. As Required *Frequency defined as Daily/Several Times, Daily, Weekly, Intermittent, or As Required
PHYSICAL/ENVIRONMENTAL ELEMENTS
The following is a general statement for the classification. Individual positions may have additional or different physical/environmental elements.
In an office environment, possess ability to:
• Operate, access, enter, and retrieve data using standard office equipment, including but not limited to a computer or tablet;
• Read printed materials and a computer screen;
• Communicate in person and over the telephone;
• Lift, carry, push, and pull materials and objects up to 25 pounds, or heavier weights, in all cases with the use of proper equipment;
• Move between/within work areas, including but not limited to sitting, walking, and standing on various surfaces, turning, bending, grasping, and making repetitive hand movements; • Be exposed to moderate noise levels and controlled temperature conditions; • Maintain professional demeanor during interactions with staff, customers, and the public.
CLASSISIFCATION HISTORY (Formerly titled Legal Secretary I/ II), Created 5/80, Rev. 1/83, Rev. 1/84, Rev. 7/90, Rev. 7/98, Rev. 09/03, Rev. 09/18, Rev. & Ret. 12/18 (Formerly Legal Administrative Assistant I/II C); s005, Rev. 09/23.