CITY COUNCIL ACTION REQUEST
Department(s):
Finance
CEQA:
Determination of
Consistency with the
Norman Y. Mineta San José
International Airport Master
Plan Amendment
Environmental Impact
Report, File No. ER22-279.
Coordination:
Airport Department, City
Attorney's Office and City
Manager’s Budget Office
Dept. Approval:
/s/
Rick Bruneau
Council District(s):
Citywide
CMO Approval:
9/18/23
SUBJECT: ACTIONS RELATED TO THE PURCHASE ORDER WITH JBT AEROTECH
CORPORATION FOR FESTOON SYSTEM REPLACEMENT FOR JET BRIDGES RECOMMENDATION:
Adopt a resolution authorizing the City Manager or designee to:
(a) Execute a purchase order with JBT AeroTech Corporation (Chicago, IL) for festoon system replacement for jet bridges, for a one-year term beginning on or about October 4, 2023, and ending on or about October 3, 2024 for a not-to-exceed amount of $1,200,000; and (b) Exercise up to six one-year options to extend the term of the purchase order, with the last option ending on or about October 3, 2030, subject to the appropriation of funds.
Desired Outcome: Authorizing the City Manager or designee to take this action provides the City with festoon system replacements for jet bridges at the San José Mineta International Airport (Airport).
BASIS FOR RECOMMENDATION:
The Airport is responsible for overseeing the maintenance, repair, and operation of jet bridges that are required to connect passengers from the terminal to the plane. The festoon system is a series of cabling, channel ways, and various parts that run underneath jet bridges to allow the bridge to function properly. The Airport requires services for the removal of the legacy festoon systems on 28 jet bridges and the installation of more modern festoon systems that will run alongside the jet bridges. The new festoon systems are expected to require less repairs and part replacements due to the improved visibility of the festoon systems during jet bridge movement.
In July 2023, a competitive Request for Bids was released by the Finance Department to procure these products and services. The Request for Bids are provisioned for a one-year initial term and an additional six one-year options for the City to extend the term. Two responsive bids were submitted and no protests were received. Neither bidder qualified for the City’s local or small business preferences. Staff recommends awarding the purchase order to JBT AeroTech Corporation for being the lowest-priced, responsive, and responsible bidder pursuant to the bidding procedures of the San José Municipal Code, Section 4.12.310B(1).
Approval of this recommendation ensures the City receives festoon system replacements for jet bridges at the Airport.
Commission Recommendation/Input: There is no commission recommendation or input associated with this action.
COST AND FUNDING SOURCE:
Fund
#
Appn
# Appn. Name Total
Appn.
Amt. for
Recommendation
2023-2024 Capital
Budget Pg.*
Last Budget Action
(Date, Ord. No)
527 7779 Jet Bridge Refurbishment $1,480,000 $1,200,000 668 06/20/2023, 30933 *The 2023-2024 Adopted Capital Budget was approved by the City Council on June 13, 2023 and adopted on June 20, 2023.
FOR QUESTIONS CONTACT: Albie Udom, Deputy Director of Finance- Purchasing & Risk Management, at [email protected].
COUNCIL AGENDA: 10/3/23
FILE: 23-1320
ITEM: 2.14