Early Consideration Response Form
Department Rules Date Item Department Rep. Name/Ext. Councilmember Sponsorship Policy/Ordinance Subject Staff Recommendation܆ GREEN Adopt based on tradeoffs
outlined on next page
܆ YELLOW Refer to Priority Setting
or to Budget Process
܆ RED Recommend Council not
adopt nominated idea
܆ NEEDS CLARIFICATION OR
MORE TIME TO EVALUATE
Staff Evaluation
Is this already underway in a department work plan?
܆ Yes
܆ No
Is this time critical or an emergency?
܆ Yes
܆ No
Will this require substantial resources, staffing, budget, or strategic support? ܆ Yes
܆ No
Criterion to Determine Scale of Project ComplexityProject complexity is determined by scoring the project in each of the 3 criterions below and then summing the score. a. Low Complexity is a sum of 6 or less.b. Medium Complexity is a sum of 7 – 9. c. High Complexity is a sum of 10 or greater.
Total Score =
Scoring Criterion
Low Complexity Medium Complexity High Complexity
Estimated Duration 6 – 9 months
܆ =1 9 - 18 months
܆ =2 More than 18 months
3 =܆
Organizational Complexity (Internal)
Can easily be absorbed into existing work plan
܆ =1 Planned work (future)
܆ =2 Work not currently proposed
3 =܆
Have staff with required skillset/knowledge
܆ =1 Have staff with required skillset/
requires moderate research
܆ =2 Do not have staff with required
skillset/requires significant research
3 =܆
Less than or equal 2 staff required
܆ =1 3 - 4 staff required
܆ =2 More than 5 staff required
3 =܆
(External) 1 Additional department; no
community outreach required
܆ =1 2 Other departments Involved;
some community outreach required
܆ =2 3 or more departments and/or external
partners involved; significant community outreach required 3 =܆
DEPT.
Required
܆ Airport
܆ Auditor
܆ CMO
܆ OEDCA
܆ ESD
܆ Fire
܆ HR
܆ IT
܆ PRNS
܆ Police
܆ Retirement
܆ Attorney
܆ Clerk
܆ CMO –
Budget
܆ Community
Energy
܆ Finance
܆ Housing
܆ IPA
܆ Library
܆ PBCE
܆ PW
܆ DOT
CMO Approval: Date
Housing/Planning, Building, and Code Enforcement 10/4/2023 C.2 Ragan Henninger/Robert Manford Mayor Mahan, Vice Mayor Kamei, Shelter Crisis and Emergency on and Councilmembers Torres and CohenHomelessness Declaration 9 /s/ Lee Wilcox 10/04/2023
✔
✔
✔
✔
AnalysisExplain the rationale for staff recommendation, including any mitigating factors that need to be considered (recent legislative action, significant work plan changes, etc.). Please address the following as well. GREEN LIGHT: The Administration can implement this nominated idea under its current work plan. Item should be sent to Council to add to department work plan. (1) How will the idea be approached? (2) If adopted, what is its impact and/or tradeoff to the City Council Focus Area or to a department work plan, including strategic support? (3) What is the minimum viable scope to move the idea forward and reduce its complexity? YELLOW LIGHT: The Administration recommends Council send this nominated idea to the Priority Setting Process or to the Budget Process due to (describe cost implications, workload impacts, or other factors). RED LIGHT: The Administration recommends Council not to adopt this nominated idea due to (describe reason implementation would be difficult if not impossible – conflict with other laws, etc.).
Recommendations 1-7 [GREEN] - For several weeks, City staff have been drafting an amendment to Title 5 of the San José Municipal Code to add Chapter 4.12 adopting reasonable local standards for homeless shelters and drafting a resolution for a declaration of a shelter crisis and proclamation of a local emergency. The items included in recommendations 1-7 are included in the draft ordinance amendment and draft resolution. The ordinance amendment, including environmental clearance, and the resolution are currently scheduled to go to City Council on October 24, 2023. In regard to the recommendation to prioritize aligning City policies and procedures with state laws such as SB 35 and AB 2162 that streamline the development of permanent, 100% affordable housing projects; reduce duplicative public meeting requirements; and explore additional options to accelerate the creation and construction of affordable housing: The City is required to comply with all new state housing streamlining laws. (see pg 3)
Analysis (Continued)
As laws are enacted, City staff align City policies and procedures to those state laws. For example, staff have been processing SB 35 and AB 2162 applications since those laws were passed in 2017. Staff will continue to comply with state laws and establish procedures to streamline the entitlement process and facilitate affordable housing production, such as reducing duplicative public meeting requirements. The Shelter Crisis Act affords increased flexibility and streamlining specifically for public projects to address the emergent need for additional shelter. City staff is also separately evaluating approaches to streamline the entitlement process for private projects such as for religious institutions or non-profit organizations.