TO: RULES AND OPEN GOVERNMENT FROM: TONI J. TABER, CMC
COMMITTEE CITY CLERK
SUBJECT: MONTHLY REPORT OF DATE: September 27, 2023
ACTIVITIES-JULY AND AUGUST
2023
RECOMMENDATION
Receive and file the monthly report of activities for July and August 2023.
BACKGROUND
Beginning October 2023, the City Clerk will provide a monthly report on performance measures and expenses related to interpretation at City Council and Council Committees.
TONI J. TABER, CMC
City Clerk
If you have any questions, please contact the Office of the City Clerk at 408-535-1260.
ROGC AGENDA: 10/04/2023
FILE NO:
ITEM:
23-341
B.2
City Clerk Performance Measures/Annual Report Data
Measure Jul‐23 Aug‐23
% of customers rating customer service experience as good or excellent 95% 95% Number of Statements of Economic Interest and Family Gift Reports processed 79 83 Number of Lobbyist reports/registration processed 42 92 Number of campaign filings processed
Number of contracts processed 160 335
% of City contracts that have all required documents after compliance check 96.87% 89.26% % of City contracts submitted to the Office that are NOT in compliance of revised short‐list clerk standards as of 7/2023 3.13% 10.74%
Authorized Positions 18 18
Volunteers for Council & Mayor 94
Notary requests fulfilled 56
Total Grants 19 21
Purchase Orders / Awarded Contracts issued ‐ Clerk 21
Purchase Orders / Awarded Contracts issued ‐ Council & Mayor 56 Full‐Time Employees/New Hires for Council/Mayor 11
Part‐Time Employees/New Hires for Council/Mayor 11
Paid Interns 11
Promotions (PT to FT) 01
Interoffice Transfers 00
Number of ordinances passed 0 13
Number of resolutions passed 0 50
Number of meetings staffed 0 21
Number of Brown Act agendas posted online 29 74
Number of Council agenda items 0 82
Number of Council Actions Recorded, Processed, and Tracked 0 26 Council agendas posted 10 days in advance N/A 4
Council synopsis posted by the next meeting N/A 5
Council Committee minutes posted 5 days before the relevant Council meeting 09 Decision‐Making Bodies minutes posted within 10 days 26 Number of Ads Placed in Legal Publications 16 24
Appointed Boards and Commissions 04
Applications Processed Boards and Commissions (applications submitted to CAO for COI) 22 % of Council synopses completed and posted online within three business days after the council meeting 0 71%
% of Resolutions/Ordinances posted online within 3 business days of receipt from the City Attorney's Office 0 35%
% of complete City Council Agenda packets available online 10 days prior to Council meeting N/A 100% Number of internal Public Records Act requests processed 9 21 Number of external Public Records Act requests processed 37 Number of Responsive Documents supplied for internal Public Records Act requests 88 77 Number of internal Public Records Act requests processed ‐ Council & Mayor 00 Number of external Public Records Act requests processed ‐ Council & Mayor 8 13 Number of Responsive Records released for Public Records Act requests ‐ Council & Mayor 99 481 Number of Responsive Records released for external Public Records Act requests 15 15 Number of PRA requests fulilled within 10 days of request 12 27 Number of PRA requests fulfilled within 10 days of request ‐ Council & Mayor 32 Date Meeting Start time End time Language Invoiced Amt
1-Aug-23 City Council 9:15 10:15 Spanish $400.00
1-Aug-23 City Council 9:15 10:15 Vietnamese $560.00
2-Aug-23 Rules 2:00 3:00 Spanish $400.00
2-Aug-23 Rules 2:00 3:00 Vietnamese $560.00
8-Aug-23 City Council 9:30 11:30 Spanish $993.75
8-Aug-23 City Council 9:30 11:30 Vietnamese $1,353.75
8-Aug-23 City Council 1:30 6:00 Spanish $993.75
8-Aug-23 City Council 1:30 6:00 Vietnamese $1,353.75
9-Aug-23 Rules 2:00 3:00 Spanish $800.00
9-Aug-23 Rules 2:00 3:00 Vietnamese $1,120.00
10-Aug-23 NSE 1:30 5:00 Spanish $1,400.00
10-Aug-23 NSE 1:30 5:00 Vietnamese $1,984.64
15-Aug-23 City Council 1:30 6:00 Spanish $2,021.10
15-Aug-23 City Council 1:30 6:00 Vietnamese $2,707.50
16-Aug-23 Rules 2:00 3:30 Spanish $800.00
16-Aug-23 Rules 2:00 3:30 Vietnamese $1,120.00
17-Aug-23 PSFSS 1:30 5:00 Spanish $1,400.00
17-Aug-23 PSFSS 1:30 5:00 Vietnamese $2,016.00
22-Aug-23 City Council 1:30 6:00 Spanish $1,987.50
22-Aug-23 City Council 1:30 6:00 Vietnamese $2,707.50
24-Aug-23 City Council 1:30 5:00 Spanish $1,587.50
24-Aug-23 City Council 1:30 5:00 Vietnamese $2,147.50
28-Aug-23 CED 1:30 5:00 Spanish $1,400.00
28-Aug-23 CED 1:30 5:00 Vietnamese $1,960.00
29-Aug-23 City Council 1:30 6:00 Spanish $1,987.50
29-Aug-23 City Council 1:30 6:00 Vietnamese $2,707.50
30-Aug-23 Rules 2:00 4:00 Spanish $800.00
30-Aug-23 Rules 2:00 4:00 Vietnamese $1,120.00
Interpretation expenses
Start and end time indicate the time that was booked with the interpreters. Actual time may have been shorter or longer. Each language includes two on-site interpreters and two online interpreters.
Additionally City Council meetings include expenses of equipment rental and staff.