Joint Meeting for the Rules and Open Government Committee and Committee of the Whole
City of San José
Agenda
City of San José
200 East Santa Clara Street
San Jose, CA 95113
Committee Members
David Cohen, Chair
Pam Foley, Vice Chair
Sergio Jimenez, Member
Dev Davis, Member
Rosemary Kamei, Member
Committee Staff
Lee Wilcox, Assistant City Manager
Toni Taber, City Clerk
Nora Frimann, City Attorney
Rachelle Blattman, City Manager's Office
Hybrid Meeting - Council Chambers and Virtually -
https://sanjoseca.zoom.us/j/85991848944
Wednesday, October 11, 2023 2:00 PM
How to observe the Meeting (no public comment):
1) Cable Channel 26,
2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia
How to submit written Public Comment for items on the agenda:
1) By email to [email protected] by 9:00 a.m. the day of the meeting.
How to provide spoken Public Comment during the Committee Meeting:
City of San José Page 1 Printed on 10/11/2023
Joint Meeting for the Rules and October 11, 2023
Open Government Committee and
Committee of the Whole
Agenda
1) By phone 888 475 4499. Webinar ID: 85991848944. Click *9 to raise a hand to speak. Press *6 to unmute. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free)
2) By online https://sanjoseca.zoom.us/j/85991848944.
a. Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause an audio feedback. b. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak.
c. When the Committee Chair calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. d. When called, please limit your remarks to the time limit allotted.
A. City Council (City Clerk)
1. Review Final Agenda
Review October 17, 2023 Final Agenda
a. Add New Items to Final Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
23-356
Agenda
Add Sheet
Attachments
2. Review Draft Agenda
Review October 24, 2023 Draft Agenda
a. Add New Items to Draft Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
23-357
Attachments Agenda
Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
City of San José Page 2 Printed on 10/11/2023
Joint Meeting for the Rules and October 11, 2023
Open Government Committee and
Committee of the Whole
Agenda
B. Consent Calendar
ROGC The Public Record for September 28 - October 5, 2023. (City Clerk) 23-358
1. Recommendation: Receive and file the Public Record for September 28 - October 5, 2023.
Attachments The Public Record
ROGC Monthly Report of Activities for September 2023. (City Auditor) 23-349
2. Recommendation: Approve the Auditor’s Office Monthly Report of Activities for the month of September 2023.
Attachments Memorandum
Update to the August - December 2023 Public Safety, Finance and Strategic Support Committee Work Plan. (City Auditor/City Manager) ROGC
23-359
3. Recommendation: Approve an amendment to the August - December 2023 Public Safety, Finance and Strategic Support (PSFSS) Committee Work Plan to:
(a) Drop the following item from the November 16, 2023, PSFSS Committee meeting:
Recruitment, Hiring, and Retention Strategies Quarterly Status Report.
Purpose: Provide a quarterly status report on recruitment, hiring, and retention strategies.
(b) Drop the following item from the December 7, 2023, PSFSS Committee meeting:
Language Accessibility Audit Report.
Purpose: Provide a report on the language accessibility audit.
Memorandum from City Auditor
Memorandum from City Manager
Attachments
The Cost of Residential Development in San José Study Session. (Housing)
ROGC
23-360
4. Recommendation: Set a City Council Study Session entitled The Cost of Residential Development in San José for Thursday, October 26, 2023, from 1:30 p.m. - 4:30 p.m. in the Council Chambers and approve the Study Session agenda.
Attachments Memorandum
City of San José Page 3 Printed on 10/11/2023
Joint Meeting for the Rules and October 11, 2023
Open Government Committee and
Committee of the Whole
Agenda
ROGC Request to Travel. (Mayor)
23-363
5. Recommendation: Authorize travel, accept travel payments to the City of San Jose, and designate Mayor’s Staff, Stephen Caines, as the City representative to attend the Bloomberg CityLab event in Washington, D.C. from October 18-20, 2023.
Attachments Memorandum from Mayor
END OF CONSENT
C. Rules Committee Reviews, Recommendations and Approvals City of San José Page 4 Printed on 10/11/2023
Joint Meeting for the Rules and October 11, 2023
Open Government Committee and
Committee of the Whole
Agenda
Audit of San Jose Animal Care and Services. (Mahan, Kamei, Torres, Ortiz, Doan)
ROGC
23-362
1. Recommendation: Direct the City Auditor to prioritize an audit of San José Animal Care and Services (SJACS). This audit should cover the following areas:
1. A comparison of SJACS operations against industry standards for:
a. Staffing and protocols for animal care and veterinary services, paying special attention to protocols for infectious and transmittable diseases.
b. Engagement with and utilization of volunteers and rescue groups, including onboarding, training processes, and transferring animals to rescue partners.
c. Key shelter metrics such as lengths of stay, live release and euthanasia rates, condition of animals on intake, the number of animals turned away at intake, the number of animals transferred to rescue partners, and other outcome details.
d. Availability of services to the public for stray animal intake, spay/neuter programs, TNR (trap, neuter, and release), programs, and adoption services.
e. Staffing and protocols for facility maintenance, cleaning, and record keeping.
2. Opportunities to improve compliance with animal licensing through an equity lens, maximize the number of vaccinated pets, and whether residents' ability to pay affects these outcomes.
3. Levels of service provided against agreements with neighboring jurisdictions.
4. Evaluate how the existing Shelter/Rescue Working Group can review available data and inform strategies to improve shelter operations and maximize live outcomes.
5. Dashboards shared with the public on shelter operations; the most relevant metrics, how regularly they’re updated, and methods of data collection.
6. Community outreach regarding SJACS services.
7. Progress toward implementing the 2022 Maddie’s Fund “Shelter Consult” observations and recommendations.
8. Progress toward implementing the 2022 Guidelines for Standards of Care in Animal Shelters from the Association of Shelter Veterinarians.
9. Evaluate whether the shelter design is meeting the needs of animals and the community.
City of San José Page 5 Printed on 10/11/2023
Joint Meeting for the Rules and October 11, 2023
Open Government Committee and
Committee of the Whole
Agenda
Memorandum from Mahan, Kamei, Torres, Ortiz, and Doan
Letters from the Public
Attachments
D. Open Forum
Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council.
E. Adjournment
The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view.
The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online.
All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.
To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event.
Access the video, the agenda and related reports for this meeting by visiting the City's website.
City of San José Page 6 Printed on 10/11/2023