TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: October 17, 2023
SUBJECT: Retroactive Approval of District 4 and District 5 Filipino American History Month Flag Raising and Lighting Ceremony as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on October 4, 2023:
(a) Retroactively approve the District 4 and District 5 Filipino American History Month Flag Raising and Lighting Ceremony scheduled on October 13, 2023 as a City Council sponsored Special Event and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Cohen and Ortiz)
[Rules Committee referral 10/4/2023 - Item B.5]
COUNCIL AGENDA: 10/17/2023
ITEM: 2.14
FILE NO: 23-1401
RULES COMMITTEE AGENDA:
ITEM:
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember David Cohen
District 4 and Councilmember
Peter Ortiz District 5
SUBJECT: SEE BELOW DATE: September 25, 2023
APPROVED:
SUBJECT: APPROVAL OF THE DISTRICT 4 AND 5 FILIPINO AMERICAN
HISTORY MONTH FLAG RAISING AND LIGHTING CEREMONY AS A CITY
COUNCIL SPONSORED SPECIAL EVENT TO EXPEND CITY FUNDS AND ACCEPT
DONATIONS OF MATERIALS AND SERVICES FOR THE EVENT
RECOMMENDATION
1. Approve the District 4 and 5 Filipino American History Month Flag Raising and Lighting Ceremony that will be held on Friday, October 13, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses, or community groups to support the event.
3. Place the item on the Tuesday, October 17, 2023 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The District 4 and 5 Filipino American History Month Flag Raising and Lighting Ceremony will be held on Friday, October 13, 2023 from 5:00pm to 8:00pm at San Jose City Hall West Plaza .
The display of the Philippine Flag is permitted under Council Policy 2 -1, C.1 – Flags of Governments Recognized by the United States: “Flags of the governments recognized by the United States may be displayed upon the request of the Mayor, a member of the City Council or the City Manager.” The purpose of this event is for San Jose residents to commemorate Filipino American History Month by enjoying cultural per formances and some Filipino cuisine at this celebration.
The Tower will be lit red, white, blue and yellow from October 9th to October 13th to celebrate and commemorate the thousands of Filipino-American community members that have contributed 10/4/2023
B.5
Rev 1/2018
HONORABLE MAYOR AND CITY COUNCIL
09/25/2023
Subject: District 4 Special Event
to the City of San José. City Council Policy 7-14, City Hall Event Lighting Policy, Sections B.1 and C.1 allows Tower lighting in conjunction with proclamations for official actions or ceremonial items as approved by City Council.
This event is free and open to the public.
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember David Cohen will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 4, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the Wednesday, October 4, 2023 Rules Committee Agenda and the Tuesday October 17, 2023 City Council Agenda.
CEQA
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.