Shelter/Interim Housing
M obile Q uick B uild P roject
Via Del Oro Site
October 17, 2023
I t em 8. 3
Omar Passons, City Manager’s Office
Matt Loesch, Public Works
Ragan Henninger, Housing
Jim Ortbal, City Manager’s Office
V ia del O ro Site/Project
C ontext of L arger Issues
1. Background/Context
2. 5-year Project Concept
3. Cost-Benefit Analysis
4. Timeline/Next Steps
Scope of Need
3 6,05
5 4,386
Unsheltered
1,880
Sheltered
6,266
Individuals
Experiencing
Homelessness in
San José
2023 San José Point in Time Count
The Framework
4 Plan Built on 3 Core Strategies
A Ci t ywi de Approach –
Emergency Housing System
Existing emergency shelter
prim arily in C ity C enter
Expansion of EIH increases
equitable distribution & access
O ngoing efforts C ityw ide
*Source: 2021 Housing Inventory
Count
Map of Emergency Shelter, Group Shelter,
Transitional Beds (includes EIH/BHC)*
Citywide Approach –Si tes/Proj ects In Process
6 SiteProjects D istrict L and O wner
Le a s e
U nits/B eds/
Spaces
Status
Rue Ferrari Expansion 2
State/Caltrans
Lease 138
Lease Amendment Underway
RFP for Design Build
Berryessa Supportive
RV Parking & Storage 3/4
Private
Lease 85+41
Lease Executed
Final Design
Cerone 4
VTA
Lease 200
Final Points of Lease Negotiaion
Concept Development
Cherry Ave 9
Valley W ater
Lease ~70 t o 96
Developing Lease Framework
Early Concept Development
Vi a De l Or o 10 Private
Le a s e
75/1 50
C ost B enefit R eview, C oncept C omplete
N ext Steps:
L ease N egotiation
Final D esign
Project D elivery A greement
7 Via Del Oro Site &
Project Organization
Vi a del Oro -Location for Mobile Quick Build
Si te
C ouncil D istrict: 10
Location: Via del Oro @ San Ignacio
Developable Area: ~2+ acres
Planned Use Area: ~1.5 acres
Owner: John Sobrato
8 Site and Shelter/Interim Housing –Philanthropic & Project Partners Property Owner/Philanthropic Partner John Sobrato
D onating private property for use by C ity at $1 per year L im ited to 5 years at V ia del O ro, C ity to find location to m ove units at end of 5 years Project Organizer/Developer and Philanthropic Partner -D ignity M oves Gensler Architects and Swinerton Construction –Design and Construction Prior experience with similar projects in SF and Santa Barbara Donations and Discounts –Sleeping Units, Furniture, Design Fees, Project MgmtFees Exceeding $3 million (not including value of $1 a year land lease) $3 million philanthropy/discounts supports direct negotiation vs standard procurement 9 M obile Q uick B uild -Testing Innovations
Unlocking Private Philanthropic Sites and Mobile Opportunity Ideally low cost, faster lease process, unlock future site opportunities Buildings, equipment and site preparation focused on ability to move in 5-years Rapid Concept > Design > Build
City, Designers, Builders working more integrated, simultaneous vs sequential Speed to occupancy
Solar Energy -Of f-Grid Main Power System
Potential cost savings, easier to move
10 M obile Q uick B uild P ilot
Project Scope
Rapi d, Cost-E ffective, Scalable H ousing Solutions
Duplex Sleeping Cabins
Project Concept and Scope Elements
Perimeter fencing, with secure entry/exit on San Ignacio Ave 75 sleeping cabin buildings, mostly duplex and couple units housing up to 150 people Security entrance kiosk and administration building
Kitchen and meal preparation building
Outdoor picnic, shade, seating area and dog run
Central laundry building
Central individual private bathroom/shower facilities, with full sewer connections Compliance with all City codes for interim housing
Support services, case management, security, with goal to permanent housing 13 Site Concept -Test Fit L ayout
14 Cost Benefit Analysis
M ajor C osts
Project organization, design, construction
Design approval, code compliance, inspection and permitting, and contingency Future de-mobilization and re-location (2028-29)
M ajor B enefits
Faster design build with goal to complete and operate in mid-2024 Experienced, philanthropic project team with donations over $3 million to City, cost competitive Testing mobile quick build moveable project approach
Use of solar electrical systems, reducing GHG’s and utility operating costs $1 per year lease, overcoming difficulty finding a site in non-residential neighborhood Housing up to 150 people, prioritizing drawing from and reducing localized encampments 15 Prelim inary C ost E stim ate –2023-24 and Potential Future 16 C urrent Project C ost E lements (2023-24) E stimated C ost (in millions) Planning, Design, Project Management $1.9
S ite A ssem bly & U tilities $5.9
Modular Buildings & Equipment $4.0
City Project Delivery & Contingency $2.5
Philanthropic Donations & Discounts ($3.0)
V ia D el O ro Project D elivery C ost - TOTAL COS T $ 11. 3 Potential F uture C ost E lem ents (2028-29) E stimated C ost (in millions) De-C om m ission (L ikely unavoidable) $0.5
Re-location & N ew S ite P reparation (D iscretionary) $5.0 -6.2 V ia D el O ro C lose-O ut & Relocation –TOTAL COS T $5.5 to 6.7 Site and Project Cost Comparisons on Per Bed Basis
17 R elevant C omparable C ity Project Co s t P e r Be d Mabury Bridge Housing Community (Actual, inflated to 2023 $) $82,000 Guadalupe Emergency Interim Housing (Actual) $90,000
Rue Ferrari Expansion (Engineer Estimate –O ut to Procurem ent) $162,000 V ia D el O ro M obile Q uick B uild (Preliminary C ost E st) $75,000 A mortized C ost C omparisons Per M onth Per B ed 5-Ye a r 10-Ye a r Mabury Bridge Housing Community (Actual, inflated to 2023 $) $1,372 $685 Guadalupe Emergency Interim Housing (Actual) $1,501 $750 Rue Ferrari Expansion (Engineer Estimate –O ut to Procurem ent) $2,705 $1,352 V ia D el O ro M obile Q uick B uild (P relim inary C ost E st) $1,395 $1,022 Evaluation of Enhanced Services –1 m ile radius
Items included in ‘Enhanced Services’ Analysis (1 mile) D edicated illegal dum ping rem oval w ithin 48 hours of notification. C urrent C ity-wide response time 72 hrs V ehicle abatem ent response tim e reduction to w ithin tw o to three days of notification Dedicated trash service and maintenance of clear rights-of-way Dedicated team to ensure ongoing compliance with 12’x12’ ‘ Good Neighbor’ policy Dedicated staff resources to attend neighborhood meetings or community advisory committees near EIH locations and to regularly monitor the service areas.
Preliminary Estimated Cost Range
For 1 mile area around Via Del Oro site: $400,000 -$500,000 per year 18 Recommendat i ons
City Staff Memorandum
Accept the Report on the Via Del Oro Site and Mobile Quick Build Project Direct staff to negotiate a land lease with John Sobrato for $1 per year for five years Direct staff to negotiate a Project Delivery Agreement w/Dignity Moves & Swinerton Construction for Council consideration Mayor and Councilmembers Jimenez, Cohen and Foley Memorandum Mayor and Councilmember Batra Memorandum
19 What’s Ne x t?
• L ate 2023 to early 2024 –If directed to proceed forward, project delivery agreement to City Council for approval • E arly to mid 2024 –If project delivery agreement approved, project construction
• Communit y A dvis or y Commit t ee –All sites have a committee made up local residents, businesses, and others to help engage about the ongoing community.
• Site Service Plan and Operations–W ill be developed as design and construction proceeds.
Lived Experience: A short video
Shelter/Interim Housing
M obile Q uick B uild P roject
Via Del Oro Site
October 17, 2023
I t em 8. 3
Omar Passons, City Manager’s Office
Matt Loesch, Public Works
Ragan Henninger, Housing
Jim Ortbal, City Manager’s Office