Joint Meeting for the Rules and Open Government Committee and Committee of the Whole
City of San José
Agenda
City of San José
200 East Santa Clara Street
San Jose, CA 95113
Committee Members
David Cohen, Chair
Pam Foley, Vice Chair
Sergio Jimenez, Member
Dev Davis, Member
Rosemary Kamei, Member
Committee Staff
Lee Wilcox, Assistant City Manager
Toni Taber, City Clerk
Nora Frimann, City Attorney
Rachelle Blattman, City Manager's Office
Hybrid Meeting - Council Chambers and Virtually -
https://sanjoseca.zoom.us/j/85991848944
Wednesday, October 18, 2023 2:00 PM
How to observe the Meeting (no public comment):
1) Cable Channel 26,
2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia
How to submit written Public Comment for items on the agenda:
1) By email to [email protected] by 9:00 a.m. the day of the meeting.
How to provide spoken Public Comment during the Committee Meeting:
City of San José Page 1 Printed on 10/19/2023
Joint Meeting for the Rules and October 18, 2023
Open Government Committee and
Committee of the Whole
Agenda
1) By phone 888 475 4499. Webinar ID: 85991848944. Click *9 to raise a hand to speak. Press *6 to unmute. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free)
2) By online https://sanjoseca.zoom.us/j/85991848944.
a. Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause an audio feedback. b. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak.
c. When the Committee Chair calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. d. When called, please limit your remarks to the time limit allotted.
A. City Council (City Clerk)
1. Review Final Agenda
Review October 24, 2023 Final Agenda
a. Add New Items to Final Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
23-365
Agenda
Add Sheet
Attachments
2. Review Draft Agenda
Review October 31, 2023 Draft Agenda
a. Add New Items to Draft Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
23-366
Attachments Agenda
Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
City of San José Page 2 Printed on 10/19/2023
Joint Meeting for the Rules and October 18, 2023
Open Government Committee and
Committee of the Whole
Agenda
B. Consent Calendar
ROGC The Public Record for October 5 - October 12, 2023. (City Clerk) 23-367
1. Recommendation: Receive and file the Public Record for October 5 - October 12, 2023.
Attachments The Public Record
Update to the August - December 2023 Transportation and Environment Committee Work Plan. (Planning, Building and Code Enforcement)
ROGC
23-373
2. Recommendation: Approve an amendment to the Transportation and Environment (T&E) Committee Work Plan to drop the following item from the November 6, 2023 T&E Committee meeting:
Coyote Corridor Study Status Report.
Purpose: Provide a status report on the Coyote Corridor Study process which is exploring flexibility on non-residential land uses on the east side of Monterey Highway, uses that would be compatible with the Agricultural and Open Space uses along the corridor.
Attachments Memorandum
2023-2024/2024-2025 City Budget Calendar and Budget Study Session Schedule. (City Manager)
ROGC
23-374
3. Recommendation: Approve the proposed 2023-2024/2024-2025 City Budget Calendar as presented in Attachment A and the schedule for City Council Budget Study Sessions for the 2024-2025 Operating Budget, 2024-2025 Capital Budget and 2025-2029 Five-Year Capital Improvement Program, and 2024 - 2025 Fees and Charges Report as presented in Attachment B and explained in this memorandum.
Attachments Memorandum
City of San José Page 3 Printed on 10/19/2023
Joint Meeting for the Rules and October 18, 2023
Open Government Committee and
Committee of the Whole
Agenda
Approval of Various Special Events Sponsored by Council District 3 as a City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Torres) ROGC
23-369
4. Recommendation: 1. Retroactively approve the Lowrider and Coffee with the Captain Events scheduled on September 1, 2023 as City Council sponsored Special Events and approve the expenditure of funds.
2. Retroactively approve the Cafecito Event scheduled on October 7, 2023 and the Pancake Breakfast Event scheduled on October 13, 2023 as City Council sponsored Special Events and approve the expenditure of funds.
3. Approve the Washington Community Halloween Haunted House scheduled on October 28, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
4. Approve and accept donations from various individuals, businesses or community groups to support the events.
5. Place the items on the October 24, 2023 Council Agenda for action.
Memorandum from Torres for Lowrider and Coffee with the Captain Memorandum from Torres for Cafecito and Pancake Breakfast Memorandum from Torres for Washington Community Halloween Haunted House Attachments
ROGC Request to Travel and Excused Absence. (Torres)
23-372
5. Recommendation: Authorize travel, accept travel payments to the City of San José, designate Councilmember Omar Torres as a City representative to attend Reimagining the Civic Commons event in Lexington, Kentucky from October 24 - 26, 2023, and excuse absence from the regular City Council meeting on October 24, 2023.
Attachments Memorandum from Torres
END OF CONSENT
C. Rules Committee Reviews, Recommendations and Approvals City of San José Page 4 Printed on 10/19/2023
Joint Meeting for the Rules and October 18, 2023
Open Government Committee and
Committee of the Whole
Agenda
ROGC Incentivizing Artificial Intelligence Innovation. (Mahan, Kamei, Cohen) 23-368
1. Recommendation: 1. Direct the City Manager to design and bring to City Council an Artificial Intelligence (AI) economic development pilot program. The program will support the launch and re-location of AI companies within San José City boundaries with the goal of improving the economic vitality and quality of life throughout Silicon Valley and the world; and a. Work with industry and investors to set a strategy for San José to provide the support AI-focused companies will need over the coming 3 to 5 years to succeed. Staff should consider aspects of job creation, job quality, land/property fit and impacts, suppliers/vendors required, and environmental impacts; and
b. Establish initial requirements and criteria for program participation. Consider qualifications for viable firms, commitments for jobs and investment, and a commitment to responsible AI practices; and c. Explore providing energy incentives, tax and fee rebates, and expedited planning and permitting processes; and
d. Return to City Council for discussion through the budgeting process if additional resources are required to implement the pilot program.
2. Direct the City Manager to collaborate with cross-sector partners to explore the potential for locating an AI incubator, accelerator, applied laboratory, and/or co-working space in San José.
3. Direct the City Manager to plan and support the City of San José’s adoption of AI tools, ensuring responsible use and maximizing City efficiencies. Set goals that identify priority uses for AI to help address the City’s workload and service needs, address effective procurement and contracting for AI, as well as the use of potential grants and partnerships.
4. Direct the City Manager to help firms and organizations seek and secure grants from the federal and state governments that support the development of San José’s AI economy.
5. Direct the City Manager to explore and integrate ethics, best practices, and benchmarking into internal AI workflows and external practices through creating or participating in working group entities.
Memorandum from Mahan, Kamei, and Cohen
Early Consideration Form
Letters from the Public
Attachments
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Joint Meeting for the Rules and October 18, 2023
Open Government Committee and
Committee of the Whole
Agenda
D. Open Forum
Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council.
E. Adjournment
The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view.
The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online.
All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.
To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event.
Access the video, the agenda and related reports for this meeting by visiting the City's website.
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