TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Omar
Torres - District 3
SUBJECT: SEE BELOW DATE: October 5th, 2023
APPROVED:
SUBJECT: RETROACTIVE APPROVAL OF THE CAFECITO AND PANCAKE BREAKFAST SPONSORED BY COUNCIL DISTRICT 3 AS A CITY COUNCIL
SPONSORED SPECIAL EVENT TO EXPEND CITY FUNDS AND ACCEPT
DONATIONS OF MATERIALS AND SERVICES FOR THE EVENT
RECOMMENDATION
1. Retroactively approve the Cafecito scheduled on October 7th, 2023 and the Pancake Breakfast scheduled on October 13th, 2023 as a City Council sponsored special event and approve the expenditure of funds.
2. Retroactively approve and accept donations from various individuals, businesses, or community groups to support the event.
3. Place the item on the October 24th, 2023 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The purchase of event supplies and beverages for the Cafecito and Pancake Breakfast were for the community that wanted to learn more about District Three and City Council's capacity to work on issues that relate to downtown residents.
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Omar Torres will report any cash or in-kind donations received RULES AGENDA:
ITEM:
10/18/2023
B.4
Not a Project, File No. PP10-069(c), City Administrative Activities. Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260. for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 3, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the October 18 th,2023,
Rules Committee Agenda and the October 24
th, 2023, City Council Agenda.
CEQA
Not a Project, File No. PP17-000, Temporary Special Events resulting in no changes to the physical environment.