Public Safety, Finance and Strategic Support Committee (PSFSS) City of San José
Agenda
City of San José
200 East Santa Clara Street
San Jose, CA 95113
Committee Members
Sergio Jimenez, Chair
Bien Doan, Vice Chair
Rosemary Kamei, Councilmember
Omar Torres, Councilmember
Arjun Batra, Councilmember
Committee Staff
Lee Wilcox, City Manager's Office
Terra Chaffee, City Attorney's Office
Sara Garcia, Mayor's Office
Yasmin Johnson and Grace Turner, City Clerk's Office
Hybrid Meeting - Council Chambers and Virtually -
https://sanjoseca.zoom.us/j/85055360506
Thursday, October 19, 2023 1:30 PM
How to observe the Meeting (no public comment):
1) Cable Channel 26,
2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia
How to submit written Public Comment:
By email to [email protected] by 9:00 a.m. the day of the meeting.
How to provide spoken Public Comment during the City Council Committee Meeting:
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Support Committee (PSFSS)
Agenda
1) By phone (888) 475-4499. Webinar ID: 850 5536 0506. Click *9 to raise a hand to speak.
Press *6 to unmute. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free)
2) By online https://sanjoseca.zoom.us/j/85055360506.
a. Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+.
Certain functionality may be disabled in older browsers including Internet Explorer.
Mute all other audio before speaking. Using multiple devices can cause audio feedback. b. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak.
c. When the Committee Chair calls for the item on which you wish to speak, click on “Raise Hand.” Speakers will be notified shortly before they are called to speak. d. When called, please limit your remarks to the time limit allotted.
For Closed Captions, please visit the City’s YouTube channel at https://www.youtube.com/CityofSanJoseCalifornia,
or the City's website livestream at https://www.sanjoseca.gov/news-stories/watch-a-meeting. (a) Call to Order and Roll Call
Pursuant to AB2449, Vice Mayor/Committee Member Kamei provided notice she will participate in the Committee meeting using teleconference under the just cause exemption due to Authorized City Business/Travel. This is her first of two allowed just cause exemptions for this Committee. (b) Review of Work Plan
Items recommended to be added, dropped, or deferred are usually approved under review of the workplan unless the Committee directs otherwise.
1. CC 23-223 Non-Management Employee Appraisals Audit Report.
Recommendation: Defer the following item from November 16, 2023, Public Safety, Finance and Strategic Support (PSFSS) Committee agenda to the December 7, 2023, PSFSS Committee agenda.
Non-Management Employee Appraisals Audit Report.
Purpose: Provide a report on the non-management employee appraisals audit.
(City Auditor)
Attachments Memorandum
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Support Committee (PSFSS)
Agenda
2. CC 23-225 San José Police Department Cannabis Regulations.
Recommendation: Add an update report as directed by City Council at its June 13, 2023 Council meeting (Agenda Item 4.1) and have the report placed on the October 19, 2023 PSFSS Committee Agenda.
(Police)
3. CC 23-240 Recruitment, Hiring, and Retention Strategies Quarterly Status Report.
Recommendation: Drop this item from the work plan for the November 16, 2023 meeting per the October 11, 2023 Joint Meeting for the Rules and Open Government Committee. (Agenda Item: B.3.).
(Human Resources)
4. CC 23-224 Language Accessibility Audit Report.
Recommendation: Drop this item from the work plan for the November 16, 2023 meeting per the October 11, 2023 Joint Meeting for the Rules and Open Government Committee. (Agenda Item: B.3.).
(City Auditor)
5. CC 23-217 Committee Work Plan for August 2023 to December 2023 and Draft Work Plan for January 2024 to June 2024.
Attachments Committee Work Plan (updated August 21, 2023) (c) Consent Calendar
1. CC 23-218 Bi-Monthly Financial Report for July/August 2023.
Recommendation: Accept the Bi-Monthly Financial Report on actual revenues and expenditures as compared to the 2023-2024 Budget for the two months ending August 2023.
(City Manager - Budget/Finance)
Memorandum
Attachment
Attachments
(d) Reports to Committee
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1. CC 23-219 Fire Department Staffing, Recruitment, Hiring, and Bilingual Services Annual Report.
Recommendation: Accept the annual report on Fire Department sworn personnel staffing, recruitment, and hiring activity for Fiscal Year 2022-2023 and the status of sworn bilingual services in Fiscal Year 2022-2023.
(Fire)
Memorandum - Replacement, 12/15/2023
Presentation - Replacement, 12/15/2023
Attachments
2. CC 23-220 Innovation and Technology Projects Bi-Annual Status Report.
Recommendation: Accept the verbal status report on innovation and technology projects, highlighting the condition of efforts, initiatives at risk along with mitigation steps, and completed projects.
(Information Technology)
Attachments Presentation
3. CC 23-221 San José Police Department Cannabis Regulations.
Recommendation: (a) Accept the update on staff’s proposed changes to the Administrative Citation Schedule of Fines for violations of Chapter 6.88 of Title 6 (Business Licenses and Regulation) of the San José Municipal Code for the Cannabis Regulatory Program.
(b) Cross-reference this report to be heard at the November 14, 2023 City Council meeting.
(Police)
Memorandum
Memorandum from Jimenez, 10/19/2023
Presentation
Attachments
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Support Committee (PSFSS)
Agenda
4. CC 23-222 Response to the Investigations of Police Misconduct in San José Report by Moeel, Lah, Fakhoury, LLP.
Recommendation: (a) Accept a report responding to the Investigations of Police Misconduct in San José report by Moeel, Lah, Fakhoury, LLP. (b) Cross-reference this report to the November 14, 2023 City Council Meeting.
(City Manager/Independent Police Auditor)
Memorandum
Attachment
Presentation
Letters from the Public
Attachments
• Open Forum
Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. • Adjournment
Thank you for taking the time to attend today's meeting. For Committee meeting schedules, Agendas, Staff Reports, other associated documents and Committee contact information, please visit https://www.sanjoseca.gov/your-government/appointees/city-clerk/council-committees. Click on the link for the Committee in which you are interested. Committee Meetings are televised live and rebroadcast on Channel 26.
To arrange an accommodation under the American with Disabilities Act to participate in this public meeting, please call (408) 535-8150 at least three business days before the meeting.
All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk, 200 East Santa Clara Street, 14th Floor, San Jose, California, 95113, at the same time that the public records are distributed or made available to the legislative body.
The Code of Conduct
(https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view.
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