Fiscal Year 2022-2023
LOCAL/SMALL BUSINESS INCLUSION
IN PROCUREMENT ANNUAL REPORT
Community and Economic Development Committee
October 23, 2023
Item (d)3
J. Guevara, Deputy Director, Public Works Department
Albie Udom, Deputy Director, Finance Department
1 BACKGROUND
• City's Decentralized Procurement Model
• Public Works Department:
• Public works contracts (construction)
• Departments:
• Consulting services
• Finance Department (Purchasing):
• All other goods and services
2 Capital Improvement Program
PROCUREMENT
3 MAJOR PUBLIC WORKS CONTRACTS: FY22-23
• $247M Construction Contract Dollars
• 37% of dollars – Local Businesses
• 19% of dollars – Small Businesses
• 58 Construction Contract Awards
• 33% of contracts – Local Businesses
• 19% of contracts – Small Businesses
4 MAJOR PUBLIC WORKS CONTRACTS: FY22-23
5 27% 28%
16%
43%
37%
6% 6%
8%
2%
19%
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23
% of Dollars Awarded (Major)
Local Small
23%
32%
28%
23%
33%
9%
21%
15%
3%
19%
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23
% of Contracts Awarded (Major)
Local Small
MINOR PUBLIC WORKS CONTRACTS: 22-23
• $17.4M Construction Contract Dollars
• 78% of dollars – Local Businesses
• 36% of dollars – Small Businesses
• 37 Construction Contract Awards
• 68% of contracts – Local Businesses
• 27% of contracts – Small Businesses
6 MINOR PUBLIC WORKS CONTRACTS: FY22-23
7 42%
37%
49%
78%
27%
21%
35% 36%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
FY 19-20 FY 20-21 FY 21-22 FY 22-23
% of Dollars Awarded (Minor)
Local Small
47%
38%
65%
68%
29%
16%
45%
27%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
FY 19-20 FY 20-21 FY 21-22 FY 22-23
% of Contracts Awarded (Minor)
Local Small
PUBLIC WORKS CONTRACTING PROGRAM
• Online Construction Contracting Seminar
• Meet the Primes Subcontractor Networking
Event – February 2024
• Local and Small Business Preference
• Increased to 5% and 5%, respectively
• Applies to Minor Public Works contracts only
8 Finance/Purchasing
PROCUREMENT
9 FINANCE / PURCHASING PROCUREMENT
$313.9M Total Dollars Awarded in FY22-23:
- Local Businesses: 32% of total dollars awarded
- Local & Small Businesses: 6% of total dollars awarded 1,631 Total Awards in FY22-23:
- Local Businesses:18% of total awards
- Local & Small Businesses: 4% of total awards
$17.3M Total P-Card Spend in FY22-23:
- 52,270 total transactions
CONTRACTS AND PURCHASE ORDERS:
TOTAL DOLLARS AWARDED
33%
25%
31%
21%
32%
7% 7% 7% 7% 6%
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23
Local Businesses Local & Small Businesses
CONTRACTS AND PURCHASE ORDERS:
TOTAL AWARDS
28% 27%
18%
11%
18%
9% 10%
4% 4% 4%
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23
Local Businesses Local & Small Businesses
FINANCE / PURCHASING TOUCHPOINTS
Public
Resources
E-procurement
Process
(Biddingo)
Outreach
Events
Fiscal Year 2022-2023
LOCAL/SMALL BUSINESS INCLUSION
IN PROCUREMENT ANNUAL REPORT
Community and Economic Development Committee
October 23, 2023
Item (d)3
J. Guevara, Deputy Director, Public Works Department
Albie Udom, Deputy Director, Finance Department
14