Joint Meeting for the Rules and Open Government Committee and Committee of the Whole
City of San José
Agenda
City of San José
200 East Santa Clara Street
San Jose, CA 95113
Committee Members
David Cohen, Chair
Pam Foley, Vice Chair
Sergio Jimenez, Member
Dev Davis, Member
Rosemary Kamei, Member
Committee Staff
Lee Wilcox, Assistant City Manager
Toni Taber, City Clerk
Nora Frimann, City Attorney
Rachelle Blattman, City Manager's Office
Hybrid Meeting - Council Chambers and Virtually -
https://sanjoseca.zoom.us/j/85991848944
Wednesday, October 25, 2023 2:00 PM
How to observe the Meeting (no public comment):
1) Cable Channel 26,
2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia
How to submit written Public Comment for items on the agenda:
1) By email to [email protected] by 9:00 a.m. the day of the meeting.
How to provide spoken Public Comment during the Committee Meeting:
City of San José Page 1 Printed on 10/25/2023
Joint Meeting for the Rules and October 25, 2023
Open Government Committee and
Committee of the Whole
Agenda
1) By phone 888 475 4499. Webinar ID: 85991848944. Click *9 to raise a hand to speak. Press *6 to unmute. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free)
2) By online https://sanjoseca.zoom.us/j/85991848944.
a. Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause an audio feedback. b. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak.
c. When the Committee Chair calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. d. When called, please limit your remarks to the time limit allotted.
A. City Council (City Clerk)
1. Review Final Agenda
Review October 31, 2023 Final Agenda
a. Add New Items to Final Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
23-378
Attachments Agenda
2. Review Draft Agenda
Review November 7, 2023 Draft Agenda
a. Add New Items to Draft Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
23-379
Attachments Agenda
Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
City of San José Page 2 Printed on 10/25/2023
Joint Meeting for the Rules and October 25, 2023
Open Government Committee and
Committee of the Whole
Agenda
B. Consent Calendar
ROGC The Public Record for October 12 - October 19, 2023. (City Clerk) 23-380
1. Recommendation: Receive and file the Public Record for October 12 - October 19, 2023.
Attachments The Public Record
Arts, Tourism, and Destination Events Funding Study Session. (Economic Development and Cultural Affairs)
ROGC
23-381
2. Recommendation: Set a City Council Study Session entitled Arts, Tourism, and Destination Events Funding for Thursday, November 30, 2023 from 9:00 a.m. to 12:00 p.m. in the City Council Chambers and approve the Study Session agenda.
Attachments Memorandum
City of San José Page 3 Printed on 10/25/2023
Joint Meeting for the Rules and October 25, 2023
Open Government Committee and
Committee of the Whole
Agenda
Updates to the Neighborhood Services and Education Committee Work Plans for August - December 2023 and January - June 2024. (Davis) ROGC
23-385
3. City of San José Page 4 Printed on 10/25/2023
Joint Meeting for the Rules and October 25, 2023
Open Government Committee and
Committee of the Whole
Agenda
Recommendation: (a) Approve amendments to the August - December 2023 Neighborhood Services and Education (NSE) Committee Work Plan to:
(1) Defer the following item from the November 9, 2023 NSE Committee meeting to the December 14, 2023 NSE Committee meeting:
Community Plan to End Homelessness 2020-2025 San José
Report.
Purpose: Provide a report on the City of San José
implementation plan to lay out the vision for the City’s support of the Community Plan to End Homelessness 2020-2025 and initial discussion of City engagement for the next regional plan.
(2) Defer the following item from the November 9, 2023 NSE Committee meeting to the January 11, 2024 NSE Committee meeting:
Education and Digital Literacy Annual Report.
Purpose: Provide an annual report on Education and Digital Literacy for Fiscal Year 2022- 2023, including program outcomes and progress toward implementation of quality standards. (Library/Parks, Recreation and Neighborhood Services)
(3) Add a Joint Special Meeting with the City of San José NSE Committee/Committee of the Whole and the County of Santa Clara's Children, Seniors, and Families Committee on the Child and Youth Master Plan set for the second Thursday of November (November 9, 2023) at 2:30 p.m., in the City Council Chambers.
(4) Drop the following item from the December 14, 2023 NSE Committee meeting:
Lived In Recreational Vehicle Census and Status Report.
Purpose: Provide a status report of the survey and census of individuals experiencing homelessness who live in recreational vehicles. (b) Approve the following amendments to the draft NSE Committee Work Plan for the period of January through June 2024:
(1) Schedule an NSE Committee meeting on the second Thursday of January (January 11, 2024) at 1:30 p.m., in the City Council Chambers. (2) Add the following item to the January 11, 2024 NSE Committee meeting:
Children and Youth Services Master Plan Status Report.
Purpose: Provide a status report on the Children and Youth Services Master Plan. (City Manager/Library/ Parks, Recreation and Neighborhood Services)
(3) Add the following item to the February 8, 2024 NSE Committee meeting:
City of San José Page 5 Printed on 10/25/2023
Joint Meeting for the Rules and October 25, 2023
Open Government Committee and
Committee of the Whole
Agenda
Lived In Recreational Vehicle Census and Status Report.
Purpose: Provide a status report of the survey and census of individuals experiencing homelessness who live in recreational vehicles.
Attachments Memorandum from Davis
ROGC Approval of Various Special Events. (Ortiz)
23-382
4. Recommendation: 1. Retroactively approve the El Rancho Verde Community Townhall, scheduled on August 23, 2023, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve the Pachanga del Barrio celebration, scheduled on September 10, 2023, as a City Council sponsored Special Event and approve the expenditure of funds.
3. Retroactively approve the El Grito - Mexican Independence Day Celebration, scheduled on September 15, 2023, as a City Council sponsored Special Event and approve the expenditure of funds.
4. Retroactively approve the Jackson Avenue Traffic Safety Meeting scheduled on September 18, 2023, as a City Council sponsored Special Event and approve the expenditure of funds.
5. Retroactively approve the Filipino Flag Raising & Lighting Ceremony, scheduled on October 13, 2023, as a City Council sponsored Special Event and approve the expenditure of funds.
6. Retroactively approve the Jackson Avenue Traffic Safety Meeting scheduled on October 19, 2023, as a City Council sponsored Special Event and approve the expenditure of funds.
7. Approve the Halloween Community Event at Emma Prusch Farm Park, scheduled on October 31, 2023, as a City Council sponsored Special Event and approve the expenditures of funds.
8. Approve the Vietnamese Mural Painting Day & Community Celebration, scheduled on November 1, 2023, as a City Council sponsored Special Event and approve the expenditures of funds.
9. Approve the Dia de Los Muertos Event at Mayfair Community Center, scheduled on November 2, 2023, as a City Council sponsored Special Event and approve the expenditures of funds.
10. Approve and accept donations from various individuals, businesses, or community groups to support the event.
11. Place the item on the October 31, 2023, Council Agenda for action.
Attachments Memorandum from Ortiz
City of San José Page 6 Printed on 10/25/2023
Joint Meeting for the Rules and October 25, 2023
Open Government Committee and
Committee of the Whole
Agenda
Retroactive Approval of the 15th Annual Disability Awareness Day Sponsored by Council District 1 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Kamei)
ROGC
23-383
5. Recommendation: 1. Retroactively approve the 15th Annual Disability Awareness Day scheduled on October 12, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place the item on the November 7, 2023 Council Agenda for action.
Attachments Memorandum from Kamei
Approval of Tower Lighting for Diwali Celebration on November 12-18, 2023, Sponsored by Districts 8 and 10 as a City Council Sponsored Special Event. (Candelas and Batra)
ROGC
23-384
6. Recommendation: 1. Approve the Diwali Celebration Tower Lighting on November 12-18, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Place the item on the October 31, 2023, Council Agenda for action.
Attachments Memorandum from Candelas and Batra
Retroactive Approval of the District 2 Movie Night as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Jimenez)
(Councilmembers last name)
ROGC
23-386
7. Recommendation: 1. Retroactively approve the District 2 Movie Night held on October 14, 2023 at the AMC Eastridge Theater.
2. Approve the expenditure of District 2 office budget funds to reserve the movie theater and purchase movie tickets and other materials for the event.
3. Approve and accept donations from various individuals, businesses and/or community groups to support the event.
4. Place the item on the October 31, 2023 Council Agenda for action.
Attachments Memorandum from Jimenez
END OF CONSENT
C. Rules Committee Reviews, Recommendations and Approvals City of San José Page 7 Printed on 10/25/2023
Joint Meeting for the Rules and October 25, 2023
Open Government Committee and
Committee of the Whole
Agenda
Cities Association of Santa Clara County’s Proposed Joint Powers Agreement to Establish the Cities Association of Santa Clara County Joint Powers Agency. (Jimenez)
ROGC
23-387
1. Recommendation: Direct the City Manager to agendize for the full City Council a discussion and action on the proposed Joint Powers Agency Agreement for Cities Association of Santa Clara County.
Attachments Memorandum from Jimenez
D. Open Forum
Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council.
E. Adjournment
The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view.
The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online.
All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.
To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event.
Access the video, the agenda and related reports for this meeting by visiting the City's website.
City of San José Page 8 Printed on 10/25/2023