TO: HONORABLE MAYOR FROM: Matt Loesch
AND CITY COUNCIL Jon Cicirelli
Jim Shannon
SUBJECT: SEE BELOW DATE: October 10, 2023
Approved Date
10/18/23
COUNCIL DISTRICT: 1
SUBJECT: ACTIONS RELATED TO THE 10128 – PARK: BUNDLE – 9500 HAMANN TOT LOT AND 10121 STARBIRD PARK RENOVATIONS PROJECT
RECOMMENDATION
(a) Report on bids and award of construction contract for the 10128 – Park: Bundle– 9500 Hamann Tot Lot and 10121 Starbird Park Renovations Project in the amount of $1,294,900 to the lowest responsive, responsible bidder Integra Construction Services.
(b) Approve a 10% contingency in the amount of $129,490.
(c) Adopt the following 2023-2024 Appropriation Ordinance amendments in the Construction Tax and Property Conveyance Tax Fund: Parks Purposes Council District #1:
(1) Increase the Hamann Park Tot Lot Renovation appropriation to the Parks, Recreation and Neighborhood Services Department by $65,000; and
(2) Decrease the Starbird Park Playground Replacement appropriation to the Parks, Recreation and Neighborhood Services Department by $65,000.
SUMMARY AND OUTCOME
This memorandum summarizes the bids received and requests award of a construction contract for the 10128 - Park: Bundle - 9500 Hamann Tot Lot and 10121 Starbird Park Renovations Project. As both parks are over 20 years-old, making upgrades and repairs are essential.
Award of the construction contract to Integra Construction Services will enable the project to proceed into construction. Approval of a 10% contingency will provide funding for any unanticipated work necessary for the proper construction of the project.
COUNCIL AGENDA: 10/31/23
FILE: 23-1456
ITEM: 2.10
HONORABLE MAYOR AND CITY COUNCIL
October 10, 2023
Subject: Actions Related to the 10128 - Park: Bundle - 9500 Hamann Tot Lot and 10121 Starbird Park Renovations Project
BACKGROUND
The project involves renovating two parks within the City of San José. The park names and locations are as follows: Marijane Hamann Park at 2747 Westfield Avenue and Starbird Park at 1050 Boynton Avenue (See Attachment - Location Map). The project will include removing and replacing the play equipment for both parks. The existing play surface will be removed and replaced by a rubberized play surface. All updates will be made within the existing footprints of the playgrounds. The Hamann Park tot lot playground footprint is approximately 2,500 square feet, and Starbird Park playground footprint is approximately 6,000 square feet. The two parks are bundled as one bid package because they are very close to each other and within the same council district. The bundle method also capitalizes on efficiency during the bidding phase.
The overall project goal is to provide necessary upgrades and repairs to the older parks. The design intent for each location is to create a unique identity and sense of place. The Hamann Park tot lot playground design was inspired by a mural on the community building featuring flowers and wildlife creatures. The Starbird Park playground features a castle theme to tie into adjacent checker seating elements and checkerboard concrete walkways. The proposed improvements create new opportunities for play, gathering, learning, and development to serve the public’s needs.
The construction phase is scheduled to begin in winter 2023 with the parks opening to the public in summer 2024.
ANALYSIS
Bids were opened on July 13, 2023 with the following results:
Contractor
Bid Amount Variance Amount Over/(Under) Percent
Engineer’s Estimate $1,200,000.00 --- ---
Integra Construction
Services
(Pleasanton)
$1,294,900.00 $94,900 7.91%
Guerra Construction
Group
(Santa Clara)
(non-responsive)
$1,396,578.00 $196,578 16.38%
The bid from Guerra Construction Group was deemed non-responsive for listing a subcontractor not registered with the California Department of Industrial Relations, as required by state law.
HONORABLE MAYOR AND CITY COUNCIL
October 10, 2023
Subject: Actions Related to the 10128 - Park: Bundle - 9500 Hamann Tot Lot and 10121 Starbird Park Renovations Project
The Integra Construction Services (Pleasanton) bid total amount was $1,294,900, which consists of contract amounts for Hamann Park tot lot renovation in the amount of $425,900 and Starbird Park playground renovation in the amount of $869,000. This submitted bid came in 7.91% over the Engineer’s Estimate. The bid is considered acceptable for the work involved in the project.
Hamann Park’s project delivery costs came in higher than normal during the design phase, before the final nature inspired theme was selected.
Integra Construction Services completed the 7748 Park: Backesto Park Improvement Project in 2017. They have also completed other similar park renovation projects in San Bruno and Livermore.
San José Municipal Code Section 27.04.050 provides for a standard contingency of 10% on all public works contracts except those involving the renovation of a building or buildings. The standard 10% contingency is appropriate for this project.
Project Labor Agreement Applicability
The City’s Project Labor Agreement is applicable to this project because the Engineer’s Estimate was over $1.05 million when it was posted for bid in June 2023.
Local and Small Business Analysis
The recommended contractor is not a local or a small business enterprise. In addition, no small and/or local business enterprises are listed as subcontractors on the project.
EVALUATION AND FOLLOW-UP
No additional follow up action with the City Council is expected.
COST SUMMARY/IMPLICATIONS
The total contract award is detailed below for the project. The cost for the Starbird Park renovations came in lower than anticipated due to savings in labor whereas the cost for the Hamann Park tot lot renovations came in higher due to an unanticipated increase in delivery costs. A recommendation is included in this memorandum to shift $65,000 in the Construction Tax and Property Conveyance Tax Fund: Parks Purposes Council District #1 from the Starbird Park Playground Replacement appropriation to the Hamann Park Tot Lot Renovation appropriation. The source of funding for the project is the Subdivision Park Trust Fund (Fund 375) and the Construction Tax and Property Conveyance Tax Fund: Parks Purposes Council District #1 (Fund 377). The operations and maintenance costs for both parks are included in the
HONORABLE MAYOR AND CITY COUNCIL
October 10, 2023
Subject: Actions Related to the 10128 - Park: Bundle - 9500 Hamann Tot Lot and 10121 Starbird Park Renovations Project
Parks, Recreation, and Neighborhood Services Department’s operating budget; these renovations will not result in any further cost increases.
1. TOTAL COST OF PROJECT:
Project Delivery* $675,000
Construction $1,294,900
Contingency $129,490
TOTAL PROJECT COSTS $2,099,390
Prior Years’ Expenditures and encumbrances (224,452)
TOTAL REMAINING PROJECT COSTS $1,874,938
*Project Delivery includes $238,967 for Design Services and $436,033 for Construction Management and Inspection Services.
2. COST ELEMENTS OF AGREEMENT/CONTRACT:
Hamann Park Tot Lot
Mobilization and Temporary Facilities $30,000
Demolition and Site Clearing $30,000
Temporary Erosion and Sediment Control $5,000
Rough Grading and Soil Import/Export $50,000
Storm Drain Pipe $4,400
Storm Drain Inlet $5,600
Existing Drain Facilities Connection/Junction Box $5,000 Painting and Fence Repair $20,000
Resod Turf $450
Bench $10,450
Play Area Equipment and Play Area Signage $180,000
Playground Protective Surfacing and Concrete Paving $70,000
HONORABLE MAYOR AND CITY COUNCIL
October 10, 2023
Subject: Actions Related to the 10128 - Park: Bundle - 9500 Hamann Tot Lot and 10121 Starbird Park Renovations Project
Utility Conflict Cost Allowance (Revocable Item) $10,000 Emergency Erosion and Sediment Control Allowance
(Revocable Item) $5,000
TOTAL BID AMOUNT FOR HAMANN PARK TOT LOT $425,900
Starbird Park
Mobilization and Temporary Facilities $50,000
Demolition and Site Clearing $50,000
Temporary Erosion and Sediment Control $10,000
Rough Grading and Soil Import/Export $20,000
Storm Drain Pipe $18,000
Storm Drain Inlet $6,000
Existing Drain Facilities Connection/Junction Box $10,000 Painting and Power Washing $30,000
Resod Turf $2,300
Table $24,000
Play Area Equipment and Play Area Signage $350,000
Playground Protective Surfacing and Concrete Paving $200,000 Shade Structure $80,200
Walk on Bark $3,500
Utility Conflict Cost Allowance (Revocable Item) $10,000 Emergency Erosion and Sediment Control Allowance
(Revocable Item) $5,000
TOTAL BID AMOUNT FOR STARBIRD PARK $869,000
HONORABLE MAYOR AND CITY COUNCIL
October 10, 2023
Subject: Actions Related to the 10128 - Park: Bundle - 9500 Hamann Tot Lot and 10121 Starbird Park Renovations Project
BUDGET REFERENCE
The table below identifies the funds and appropriations to fund the contract recommended as part of this memorandum and remaining project costs, including project delivery, construction, and contingency costs.
Fund
#
Appn
# Appn. Name
Total
Appn*
Rec.
Budget
Action
Amt. for
Contract
2023-
2024
Proposed
Capital
Budget
Page **
Last Budget
Action (Date,
Ord. No.)*
375 421S
Hamann Park
Tot Lot
Renovation
$319,000 N/A $225,900 512
10/17/2023
Ord. No.
TBD
377 421S
Hamann Park
Tot Lot
Renovation
$291,000 $65,000 $200,000 372
10/17/2023
Ord. No.
TBD
377 424B
Starbird Park
Playground
Replacement
$1,266,000 ($65,000) $869,000 372
10/17/2023
Ord. No.
TBD
* The amounts for the appropriations reflect budget actions included in the 2022-2023 Annual Report which was approved on October 17, 2023, by the City Council. Due to the timing of this memorandum, the Ordinance Number has yet to be established.
** The 2023-2024 Adopted Capital Budget was approved on June 13, 2023, by the City Council and adopted on June 20, 2023.
COORDINATION
This memorandum has been coordinated with the City Attorney’s Office, and the Planning, Building and Code Enforcement Department.
PUBLIC OUTREACH
This memorandum will be posted on the City’s Council Agenda website for the October 31, 2023 City Council meeting.
HONORABLE MAYOR AND CITY COUNCIL
October 10, 2023
Subject: Actions Related to the 10128 - Park: Bundle - 9500 Hamann Tot Lot and 10121 Starbird Park Renovations Project
COMMISSION RECOMMENDATION AND INPUT
No commission recommendation or input is associated with this action.
CEQA
Categorically Exempt, File No. ER23-039. CEQA Guidelines Section 15301, Existing Facilities and Section 15302, Replacement or Reconstruction.
PUBLIC SUBSIDY REPORTING
This item does not include a public subsidy as defined in section 53083 or 53083.1 of the California Government Code or the City’s Open Government Resolution.
/s/
MATT LOESCH JON CICIRELLI Director of Public Works Director of Parks, Recreation
and Neighborhood Services
JIM SHANNON
Budget Director
For questions, please contact Sal Kumar, Interim Deputy Director of Public Works, at [email protected] or (408) 535-8300.
ATTACHMENT: Location Map
Attachment
Location Map
10128 - PARK: BUNDLE - 9500
HAMANN & 10121 STARBIRD PARK
RENOVATIONS PROJECT
LOCATION MAP
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