TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: October 31, 2023
SUBJECT: Retroactively Approval and Approval of Multiple Special Events Sponsored by Council District 5 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events Recommendation
As recommended by the Rules and Open Government Committee on October 25, 2023:
(a) Retroactively approve the El Rancho Verde Community Townhall scheduled on August 23, 2023 as a City Council sponsored Special Event and approve the expenditure of funds; (b) Retroactively approve the Pachanga del Barrio celebration scheduled on September 10, 2023 as a City Council sponsored Special Event and approve the expenditure of funds; (c) Retroactively approve the El Grito - Mexican Independence Day Celebration scheduled on September 15, 2023 as a City Council sponsored Special Event and approve the expenditure of funds;
(d) Retroactively approve the Jackson Avenue Traffic Safety Meeting scheduled on September 18, 2023 as a City Council sponsored Special Event and approve the expenditure of funds; (e) Retroactively approve the Filipino Flag Raising and Lighting Ceremony scheduled on October 13, 2023 as a City Council sponsored Special Event and approve the expenditure of funds;
(f) Retroactively approve the Jackson Avenue Traffic Safety Meeting scheduled on October 19, 2023 as a City Council sponsored Special Event and approve the expenditure of funds; (g) Approve the Halloween Community Event at Emma Prusch Farm Park scheduled on October 31, 2023 as a City Council sponsored Special Event and approve the expenditures of funds; (h) Approve the Vietnamese Mural Painting Day and Community Celebration scheduled on November 1, 2023 as a City Council sponsored Special Event and approve the expenditures of funds;
(i) Approve the Dia de Los Muertos Event at Mayfair Community Center scheduled on November 2, 2023 as a City Council sponsored Special Event and approve the expenditures of funds; and
(j) Approve and accept donations from various individuals, businesses, or community groups to support the events.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Ortiz)
[Rules Committee referral 10/25/2023 - Item B.4]
COUNCIL AGENDA: 10/31/2023
ITEM: 2.11
FILE NO: 23-1517
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Peter Ortiz
SUBJECT: Approval of Various Special
Events
DATE: 10-13-23
APPROVED:
SUBJECT: Approval of Various Special Events
RECOMMENDATION
1. Retroactively approve the El Rancho Verde Community Townhall, scheduled on August 23rd, 2023, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve the Pachanga del Barrio celebration, scheduled on September 10, 2023, as a City Council sponsored Special Event and approve the expenditure of funds.
3. Retroactively approve the El Grito - Mexican Independence Day Celebration, scheduled on September 15th, 2023, as a City Council sponsored Special Event and approve the expenditure of funds.
4. Retroactively approve the Jackson Avenue Traffic Safety Meeting scheduled on September 18th, 2023, as a City Council sponsored Special Event and approve the expenditure of funds.
5. Retroactively approve the Filipino Flag Raising & Lighting Ceremony, scheduled on October 13th, 2023, as a City Council sponsored Special Event and approve the expenditure of funds.
6. Retroactively approve the Jackson Avenue Traffic Safety Meeting scheduled on October 19th, 2023, as a City Council sponsored Special Event and approve the expenditure of funds.
7. Approve the Halloween Community Event at Emma Prusch Farm Park, will be scheduled on October 31st, 2023, as a City Council sponsored Special Event and approve the expenditures of funds.
8. Approve the Vietnamese Mural Painting Day & Community Celebration, which will be scheduled on November 1st, 2023, as a City Council sponsored Special Event and approve the expenditures of funds.
9. Approve the Dia de Los Muertos Event at Mayfair Community Center, which will be scheduled on November 2nd, 2023, as a City Council sponsored Special Event and approve the expenditures of funds.
10. Approve and accept donations from various individuals, businesses, or community groups to support the event.
11. Place the item on the October 31st, 2023, Council Agenda for action.
BACKGROUND
ROGC AGENDA:
ITEM:
10/25/2023
B.4
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The El Rancho Verde Community Townhall scheduled on August 23rd, 2023, at the El Rancho Verde Apartments. The special event allowed members of East San José connect with their Councilmember, and District Police Captain. The Pachanga del Barrio celebration was scheduled on September 10th, 2023, at the Children of the Rainbow Park. The special event allowed residents of East San José to gather with their Councilmember and connect with the Union Grammercy Neighborhood Association. The El Grito - Mexican Independence Day Celebration was scheduled on September 15rth, 2023, in front of City Halls. The special event allowed residents of San José to celebrate Mexican heritage and culture through music, food, and dance.
The Jackson Avenue Traffic Safety Meeting was scheduled on September 18th, 2023, at the Rocketship Fuerza Elementary School. The special event allowed members of East San José connect with their Councilmember, and DOT to learn and inquire about the Woodset Lane Crosswalk Project. The Filipino Flag Raising & Lighting Ceremony was scheduled on October 13th, 2023, in front of City Hall. The special event allowed San Jose community members to come together to honor Filipino American History Month and showcase the rich culture and traditions through music, dance, and local artists. The Second Jackson Avenue Traffic Safety Meeting was scheduled on October 19th, 2023, at the Mayfair Community Center. The special event allowed members of East San José connect with their Councilmember, and DOT to learn and inquire about the Woodset Lane Crosswalk Project. The Halloween Community event will be scheduled on October 31st, 2023, at the Emma Prusch Farm Park. The special event will allow members of East San José connect with their Councilmember, gain valuable resources, and celebrate Halloween. The Vietnamese Mural Painting & Community Celebration will be scheduled on November 1st, 2023, at Wash America (1737 Alum Rock Ave, San Jose, CA 95116). The special event will allow members of East San José to honor the contributions of our Vietnamese Community in San José, as well as participate in painting the mural. The Dia de Los Muertos Event will be scheduled on November 2nd, 2023, at the Mayfair Community Center. The special event will allow members of East San José to honor and remember loved ones who passed away while embracing the rich cultural traditions of Latin heritage.
The 9 events were/will be free, open to the public, and sponsored by Councilmember Peter Ortiz.
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Magdalena Carrasco will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 5, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the October 25th, 2023, Rules Committee Agenda and the October 31st, 2023, City Council Agenda.
CEQA
Not a Project, File No. PP10-069(c), City Administrative Activities. Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.