TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: October 31, 2023
SUBJECT: Retroactive Approval of District 2 Movie Night Sponsored by Council District 2 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on October 25, 2023:
(a) Retroactively approve the District 2 Movie Night at AMC Eastridge Theater scheduled on October 14, 2023 as a City Council sponsored Special Event; (b) Approve the expenditure of District 2 office budget funds to reserve the movie theater and purchase movie tickets and other materials for the event; and (c) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Jimenez)
[Rules Committee referral 10/25/2023 - Item B.7]
COUNCIL AGENDA: 10/31/2023
ITEM: 2.13
FILE NO: 23-1527
RULES COMMITTEE AGENDA:
ITEM:
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Jimenez
District 2
SUBJECT: SEE BELOW DATE: October 19, 2023
APPROVED:
SUBJECT: RETROACTIVE APPROVAL OF THE DISTRICT 2 MOVIE NIGHT AS A
CITY COUNCIL SPONSORED SPECIAL EVENT TO EXPEND CITY
FUNDS AND ACCEPT DONATIONS OF MATERIALS AND SERVICES
FOR THE EVENT
RECOMMENDATION
1. Retroactive Approval of the District 2 Movie Night held on October 14, 2023 at the AMC Eastridge Theater; and
2. Approve the expenditure of District 2 office budget funds to reserve the movie theater and purchase movie tickets and other materials for the event;
3. Approve and accept donations from various individuals, businesses and/or community groups to support the event;
4. Place the item on the October 31, 2023 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The District 2 Movie Night was held on October 14, 2023 at the AMC Eastridge Theater. The event was jointly sponsored with San Andreas Regional Center, a community-based, private nonprofit corporation funded by the State of California to serve people with developmental disabilities. The movie night provided dozens of children with developmental disabilities and their families an opportunity to enjoy a free movie in a theater reserved for them. The event was free and open to children and families receiving services at San Andreas Regional Center. 10/25/2023
B.7
HONORABLE MAYOR AND CITY COUNCIL
January 6, 2022
Subject: D2 Special Events
Rev 1/2018
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Jimenez will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 2, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the October 25, 2023 Rules Committee Agenda and the October 31, 2023 City Council Agenda.
CEQA
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.