TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Omar
Torres- District 3
SUBJECT: SEE BELOW DATE: October 25th, 2023
APPROVED:
SUBJECT: RETROACTIVE APPROVAL OF THE VARIOUS EVENTS SPONSORED BY COUNCIL DISTRICT 3 AS CITY COUNCIL SPONSORED SPECIAL EVENT
TO EXPEND CITY FUNDS AND ACCEPT DONATIONS OF MATERIALS AND
SERVICES FOR THE EVENTS
RECOMMENDATION
1. Retroactively approve the Taco Talk event scheduled on August 24th,2023, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve the Pizza and Policy event schedule on September 21st, 2023, as a City Council sponsored Special Event and approve the expenditure of funds.
3. Retroactively approve the San José State Homecoming Tower Lighting held from October 17th to October 24th, 2023, as a City Council sponsored Special Event and approve the expenditure of funds.
4. Retroactively approve the Pellier Park Grand Opening held on October 18th, 2023, as a City Council sponsored Special Event and approve the expenditure of funds.
5. Retroactively approve the First Station 8 Groundbreaking held on October 19th as a City Council sponsored Special Event and approve the expenditure of funds.
6. Retroactively approve and accept donations from various individuals, businesses, or community groups to support the event.
7. Place the item on the November 7th, 2023, Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The Taco Talk event was a community event at Cesar Chavez Park where Councilmember Omar Torres has one-on-one meetings with community members.
RULES AGENDA:
ITEM:
11/1/2023
B.3
Not a Project, File No. PP10-069(c), City Administrative Activities. Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.
The Pizza and Policy event was held at The Last Round Tavern to hold a policy presentation for Downtown residents with the Department of Transportation while helping with Economic Development by hosting it in a small business.
The San José State University Homecoming Lighting was held to celebrate students' Homecoming week. City Hall was lit in blue and gold to celebrate the university. City Council 7-14, City Hall Event Lighting Policy, Sections B.1 and C.1 allows Rotunda and Tower lighting in conjunction with proclamations for official actions or ceremonial items as approved by City Council.
Pellier Park, a new local park, is a testament to San José's rich history and agricultural heritage, paying homage to the legacy of Louis Pellier, one of the founders of the California prune industry. We celebrated the community in attendance.
Fire Station 8 Groundbreaking was to celebrate the new Fire Station 8 that will be located at the corner of East Santa Clara Street and 13th Street. It will replace the existing Fire Station 8 currently on 17th Street, which has proudly served its community since 1949 but has purpassed its operational lifespan. The historic construction will provide San José with its first fire station capable of housing an all-electric fire engine.
These events were free and open to the Public
ANALYSIS
Retroactive approval by the City Council of these event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Omar Torres will report any cash or inkind donations received for the event on their Disclosure of Fundraising Report (DFR-1).
Approval of this memorandum will enable Council District 3, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the November 1 st
, 2023
Rules Committee Agenda and the November 7th, 2023, City Council Agenda.
CEQA