Joint Meeting for the Rules and Open Government Committee and Committee of the Whole
City of San José
Agenda
City of San José
200 East Santa Clara Street
San Jose, CA 95113
Committee Members
David Cohen, Chair
Pam Foley, Vice Chair
Sergio Jimenez, Member
Dev Davis, Member
Rosemary Kamei, Member
Committee Staff
Lee Wilcox, Assistant City Manager
Toni Taber, City Clerk
Nora Frimann, City Attorney
Rachelle Blattman, City Manager's Office
Hybrid Meeting - Council Chambers and Virtually -
https://sanjoseca.zoom.us/j/85991848944
Wednesday, November 29, 2023 2:00 PM
How to observe the Meeting (no public comment):
1) Cable Channel 26,
2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia
How to submit written Public Comment for items on the agenda:
1) By email to [email protected] by 9:00 a.m. the day of the meeting.
How to provide spoken Public Comment during the Committee Meeting:
City of San José Page 1 Printed on 11/29/2023
Joint Meeting for the Rules and November 29, 2023
Open Government Committee and
Committee of the Whole
Agenda
1) By phone 888 475 4499. Webinar ID: 85991848944. Click *9 to raise a hand to speak. Press *6 to unmute. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free)
2) By online https://sanjoseca.zoom.us/j/85991848944.
a. Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 16+. Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause an audio feedback. b. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak.
c. When the Committee Chair calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. d. When called, please limit your remarks to the time limit allotted.
A. City Council (City Clerk)
1. Review Final Agenda
Review December 5, 2023 Final Agenda
a. Add New Items to Final Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
23-425
Attachments Agenda
2. Review Draft Agenda
Review December 12, 2023 Draft Agenda
a. Add New Items to Draft Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
23-426
Attachments Agenda
Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
City of San José Page 2 Printed on 11/29/2023
Joint Meeting for the Rules and November 29, 2023
Open Government Committee and
Committee of the Whole
Agenda
B. Consent Calendar
ROGC The Public Record for November 8 - November 21, 2023. (City Clerk) 23-427
1. Recommendation: Receive and file the Public Record for November 8 - November 21, 2023.
Attachments The Public Record
Deferral of Arts, Tourism, and Destination Events Funding Council Study Session. (Economic Development and Cultural Affairs) ROGC
23-428
2. Recommendation: Defer the City Council Study Session on Arts, Tourism, and Destination Events Funding currently scheduled for Thursday, November 30, 2023, from 9:00 a.m. to 12:00 p.m. to early 2024.
Attachments Memorandum
Approval of the World Aids Day Flag Raising and Tower and Rotunda Lighting Sponsored by Council District 9 and Council District 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Foley and Torres)
ROGC
23-429
3. Recommendation: 1. Approve the World AIDS Day Flag Raising scheduled on December 1, 2023, and Tower and Rotunda Lighting scheduled for November 27 -December 3, 2023, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses, or community groups to support the event.
3. Place the item on the December 5, 2023 Council Agenda for action.
Attachments Memorandum from Foley and Torres
City of San José Page 3 Printed on 11/29/2023
Joint Meeting for the Rules and November 29, 2023
Open Government Committee and
Committee of the Whole
Agenda
Retroactive Approval and Approval of Various District 8 Events as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Candelas) ROGC
23-430
4. Recommendation: 1. Retroactive approval and approval of Various District 8 Events as City Council sponsored Special Events and approve the expenditure of funds. These events are as follows:
o Meadowfair Neighborhood Beautification Day on October 7, 2023 o Old Pleasant Hills Golf Course Community meeting on October 12, 2023
o Norwood Dumpster Day on October 21, 2023
o Autumn Litter Pick Up on October 21, 2023
o Family Fall Festival on October 28, 2023
o Coat Drive Event in District 8 between November 11 - December 10, 2023
o Lake Cunningham Beautification Day on November 12, 2023 o Community Leaders Celebration on December 7, 2023
o Tree lighting at Lake Cunningham on December 8, 2023
o Santa in the Square on December 15, 2023
2. Approve and accept donations from various individuals, businesses, or community groups to support the events.
3. Place the item on the December 5, 2023, City Council Agenda for action.
Attachments Memorandum from Candelas
City of San José Page 4 Printed on 11/29/2023
Joint Meeting for the Rules and November 29, 2023
Open Government Committee and
Committee of the Whole
Agenda
Approval of Multiple District 4 Events as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Cohen)
ROGC
23-431
5. Recommendation: 1. Retroactively approve the Berryessa Arts and Crafts Holiday Boutique that was held on Saturday, November 18, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve the Ruskin Drive District 4 Dumpster Day that will be held on Saturday, December 2, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
3. Approve the Santa Visits Alviso Foundation Event that will be held on Saturday, December 9, 2023 as City Council sponsored Special Event and approve the expenditure of funds.
4. Approve the Christmas in the Park District 4 Day that will be held on Thursday, December 14, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
5. Approve the District 4 Pajama Giveaway that will be held on Tuesday, December 19, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
6. Approve and accept donations from various individuals, businesses, or community groups to support the events.
7. Place the item on the Tuesday, December 5, 2023 Council Agenda for action.
Attachments Memorandum from Cohen
Annual Merit Increases and Additional Executive Leave for Council Appointees. (Mahan)
ROGC
23-432
6. Recommendation: Adopt a resolution:
A. Approving a 2.5% merit increase for the City Manager, City Attorney, City Clerk, and City Auditor retroactively effective to July 1, 2023, and granting an additional forty (40) hours of executive leave to each of these Council appointees for the payroll calendar year 2024.
B. Place this item on the December 5, 2023 Council Agenda for Action.
Attachments Memorandum from Mahan (Revised 11/27/23)
END OF CONSENT
C. Rules Committee Reviews, Recommendations and Approvals City of San José Page 5 Printed on 11/29/2023
Joint Meeting for the Rules and November 29, 2023
Open Government Committee and
Committee of the Whole
Agenda
D. Open Forum
Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the Committee.
E. Adjournment
The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view.
The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online.
All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.
To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event.
Access the video, the agenda and related reports for this meeting by visiting the City's website.
City of San José Page 6 Printed on 11/29/2023