Joint Meeting for the Rules and Open Government Committee and Committee of the Whole
City of San José
Agenda
City of San José
200 East Santa Clara Street
San Jose, CA 95113
Committee Members
David Cohen, Chair
Pam Foley, Vice Chair
Sergio Jimenez, Member
Dev Davis, Member
Rosemary Kamei, Member
Committee Staff
Lee Wilcox, Assistant City Manager
Toni Taber, City Clerk
Nora Frimann, City Attorney
Rachelle Blattman, City Manager's Office
Hybrid Meeting - Council Chambers and Virtually -
https://sanjoseca.zoom.us/j/91523346791
Wednesday, January 3, 2024 2:00 PM
How to observe the Meeting (no public comment):
1) Cable Channel 26,
2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia
How to submit written Public Comment for items on the agenda:
1) By email to [email protected] by 9:00 a.m. the day of the meeting.
How to provide spoken Public Comment during the Committee Meeting:
City of San José Page 1 Printed on 1/3/2024
Joint Meeting for the Rules and January 3, 2024
Open Government Committee and
Committee of the Whole
Agenda
1) By phone 888 475 4499. Webinar ID: 91523346791. Click *9 to raise a hand to speak. Press *6 to unmute. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free)
2) By online https://sanjoseca.zoom.us/j/91523346791.
a. Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 16+.
Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause an audio feedback. b. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak.
c. When the Committee Chair calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. d. When called, please limit your remarks to the time limit allotted.
A. City Council (City Clerk)
1. Review Final Agenda
Review January 9, 2024 Final Agenda
a. Add New Items to Final Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
24-448
Agenda
Add Sheet
Attachments
2. Review Draft Agenda
ROGC Review January 16, 2024 Draft Agenda - Cancelled
24-449
Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
B. Consent Calendar
City of San José Page 2 Printed on 1/3/2024
Joint Meeting for the Rules and January 3, 2024
Open Government Committee and
Committee of the Whole
Agenda
ROGC The Public Record for November 30 - December 14, 2023. (City Clerk) 24-450
1. Recommendation: Receive and file the Public Record for November 30 - December 14, 2023.
Attachments The Public Record
ROGC City Council Appointments of Committees and Boards. (Mayor) 24-451
2. Recommendation: 1. Approve the Mayor’s appointments for each of the Standing Committees, as described in Exhibit “A” of the Mayor’s Memorandum.
2. Except for appointments which the Mayor has sole authority to appoint pursuant to statute, organization by laws, or other governing documents, approve Councilmembers to each of the Boards, Commissions, or Committees and assignments, as described in Exhibit “B” of the Mayor’s Memorandum.
3. Place the item on the January 9, 2024 Council Agenda for action.
Attachments Memorandum from Mayor
ROGC VEBA Advisory Committee Appointment. (Human Resources) 24-452
3. Recommendation: 1. Approve the appointment of Sebastian Wisniewski, nominated by the Police Officers’ Association (POA), as the POA’s active employee member to the Voluntary Employees Beneficiary Association (VEBA) Advisory Committee for a partial term ending May 31, 2024.
2. Place the item on the January 9, 2024 Council Agenda for action.
Attachments Memorandum
Transportation and Environment Committee Work Plan. (Mayor and Cohen)
ROGC
24-453
4. Recommendation: Approve the Transportation and Environment Committee Work Plan for January through June 2024 and set its meeting schedule on the first Monday of each month at 1:30 p.m. in the City Council Chambers, with the exception of the month of April, setting the meeting on the second Monday of that month at 1:30 p.m. in the City Council Chambers.
Attachments Memorandum from Mayor and Cohen
City of San José Page 3 Printed on 1/3/2024
Joint Meeting for the Rules and January 3, 2024
Open Government Committee and
Committee of the Whole
Agenda
Public Safety, Finance and Strategic Support Committee Work Plan. (Mayor and Jimenez)
ROGC
24-454
5. Recommendation: Approve the Public Safety, Finance and Strategic Support Committee Work Plan for the period of January through June 2024 and setting its meeting schedule on the third Thursday of each month at 1:30 p.m. in the City Council Chambers, with the exception of the month of February where there is a second meeting with the County of Santa Clara Public Safety and Justice Committee at 10:00 a.m. in the City Council Chambers.
Attachments Memorandum from Mayor and Jimenez
Community and Economic Development Committee Work Plan. (Mayor and Foley)
ROGC
24-455
6. Recommendation: Approve the Community and Economic Development Committee Work Plan for the period of January through June 2024 and setting its meeting schedule on the fourth Monday of each month at 1:30 p.m. in the City Council Chambers, with the exception of the month of May, setting the meeting on the third Monday of that month at 1:30 p.m. in the City Council Chambers.
Attachments Memorandum from Mayor and Foley
Neighborhood Services and Education Committee Work Plan. (Mayor and Davis)
ROGC
24-456
7. Recommendation: Approve the Neighborhood Services and Education Committee Work Plan for the period of January through June 2024 and setting its meeting schedule on the second Thursday of each month at 1:30 p.m. in the City Council Chambers.
Attachments Memorandum from Mayor and Davis
ROGC Request to Travel. (Foley)
24-457
8. Recommendation: Authorize travel for Councilmember Pam Foley to attend the 2024 Sister Cities All Americas Summit from May 28-31, 2024 in San Antonio, TX.
Attachments Memorandum from Foley
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Joint Meeting for the Rules and January 3, 2024
Open Government Committee and
Committee of the Whole
Agenda
Retroactive Approval of Global Innovation Summit Event Sponsored by the Mayor's Office as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Mayor)
ROGC
24-458
9. Recommendation: 1. Retroactively approve the Global Innovation Summit event scheduled on October 13, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place the item on the January 9, 2024 Council Agenda for action.
Attachments Memorandum from Mayor
Retroactive Approval of District 2 Special Events Sponsored by Council District 2 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Jimenez)
ROGC
24-459
10. Recommendation: 1. Retroactively approve the District 2 Winter Holiday Party scheduled on December 6, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve the District 2 Diwali Celebration scheduled on November 4, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
3. Approve the expenditure of District 2 office budget funds for event costs and facility rental fees.
4. Approve and accept donations from various individuals, businesses or community groups to support the events.
5. Place the item on the January 9, 2024 Council Agenda for action.
Attachments Memorandum from Jimenez
END OF CONSENT
C. Rules Committee Reviews, Recommendations and Approvals City of San José Page 5 Printed on 1/3/2024
Joint Meeting for the Rules and January 3, 2024
Open Government Committee and
Committee of the Whole
Agenda
ROGC Retroactive Purchase of State of the City Award. (Mayor) 24-460
1. Recommendation: 1. Retroactively approve the purchase of Mayor Mahan’s Community Hero Award.
2. Place the item on the January 9, 2024 Council Agenda for action.
Attachments Memorandum from Mayor
San Jose Earthquakes Soccer Complex Community Fields. (Mayor, Doan, Torres, Ortiz, and Davis)
ROGC
24-461
2. Recommendation: 1. Direct the City Manager to initiate negotiations with the San Jose Earthquakes and the County of Santa Clara for the purpose of developing four public fields within the planned Santa Clara County Fairgrounds Soccer Complex and bring forward potential costs to the full Council before, or during the FY 2024-2025 budget process.
2. Direct the City Manager to work with County of Santa Clara officials to explore CEQA streamlining for the Santa Clara County Fairgrounds Soccer Complex development as part of the negotiations.
Attachments Memorandum from Mayor, Doan, Torres, Ortiz, and Davis D. Open Forum
Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the Committee.
E. Adjournment
The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view.
The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online.
All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.
To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event.
City of San José Page 6 Printed on 1/3/2024
Joint Meeting for the Rules and January 3, 2024
Open Government Committee and
Committee of the Whole
Agenda
Access the video, the agenda and related reports for this meeting by visiting the City's website.
City of San José Page 7 Printed on 1/3/2024