Joint Meeting for the Rules and Open Government Committee and Committee of the Whole
City of San José
Agenda
City of San José
200 East Santa Clara Street
San Jose, CA 95113
Committee Members
David Cohen, Chair
Pam Foley, Vice Chair
Sergio Jimenez, Member
Dev Davis, Member
Rosemary Kamei, Member
Committee Staff
Lee Wilcox, Assistant City Manager
Toni Taber, City Clerk
Nora Frimann, City Attorney
Rachelle Blattman, City Manager's Office
Hybrid Meeting - Council Chambers and Virtually -
https://sanjoseca.zoom.us/j/91523346791
Wednesday, January 10, 2024 2:00 PM
How to observe the Meeting (no public comment):
1) Cable Channel 26,
2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia
How to submit written Public Comment for items on the agenda:
1) By email to [email protected] by 9:00 a.m. the day of the meeting.
How to provide spoken Public Comment during the Committee Meeting:
City of San José Page 1 Printed on 1/10/2024
Joint Meeting for the Rules and January 10, 2024
Open Government Committee and
Committee of the Whole
Agenda
1) By phone 888 475 4499. Webinar ID: 915 2334 6791. Click *9 to raise a hand to speak. Press *6 to unmute. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free)
2) By online https://sanjoseca.zoom.us/j/91523346791.
a. Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 16+. Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause an audio feedback. b. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak.
c. When the Committee Chair calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. d. When called, please limit your remarks to the time limit allotted.
A. City Council (City Clerk)
1. Review Final Agenda
ROGC Review January 16, 2024 Final Agenda - Cancelled
24-462
2. Review Draft Agenda
Review January 23, 2024 Draft Agenda
a. Add New Items to Draft Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
24-463
Attachments Agenda
Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
B. Consent Calendar
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Joint Meeting for the Rules and January 10, 2024
Open Government Committee and
Committee of the Whole
Agenda
The Public Record for December 14, 2023 - January 4, 2024. (City Clerk)
ROGC
24-464
1. Recommendation: Receive and file the Public Record for December 14, 2023 - January 4, 2024.
Attachments The Public Record
ROGC Review Draft Study Session Agenda. (City Manager)
24-465
2. Recommendation: Review January 23, 2024 Study Session: Fees and Charges Program, and the 2024-2025 Preliminary General Fund Forecast Agenda.
Attachments Study Session Agenda
Update to the January - June 2024 Neighborhood Services and Education Committee Work Plan. (Parks, Recreation and
Neighborhood Services)
ROGC
24-466
3. Recommendation: Approve an amendment to the January – June 2024 Neighborhood Services and Education (NSE) Committee Work Plan to drop the following item from the January 11, 2024 NSE Committee meeting agenda:
Urban Confluence Status Report.
Purpose: Provide a status report on the Urban Confluence, including community outreach and next steps. (Parks, Recreation and Neighborhood Services).
Attachments Memorandum
END OF CONSENT
C. Rules Committee Reviews, Recommendations and Approvals City of San José Page 3 Printed on 1/10/2024
Joint Meeting for the Rules and January 10, 2024
Open Government Committee and
Committee of the Whole
Agenda
Council Policy 0-12 Requests for Policy Analysis (Council Referrals). (City Manager)
ROGC
24-467
1. Recommendation: 1. Adjust Rules and Open Government (Rules) Committee processes to comply with City Council Policy 0-12 Requests for Policy Analysis (Council Referrals) as follows:
a. The Council Referral initiator submits the Council Referral to be placed on the next available Rules Committee agenda;
b. At the Rules Committee meeting, the Committee decides whether to Drop, Defer, or request staff complete a Workload Analysis (now referred to as an Early Consideration Response Form) for each Council Referral that provides a workload assessment;
c. If the Rules Committee requests an Early Consideration Response Form, staff will generally have two weeks, but may request additional time, to complete their analysis and return to the Rules Committee for discussion;
d. The Rules Committee then considers the Early Consideration Response Form and acts to Drop, Defer, or recommend the Council Referral to the full City Council for final approval;
e. Once the full City Council acts, the Council Referral is or is not issued to staff.
2. Direct the City Manager’s Office to return to City Council with an updated version of Council Policy 0-12 in spring 2024, an implementation plan for annual reports on Council Referral statuses, and a recommendation to drop referrals that are no longer aligned with existing City Council priorities.
Attachments Memorandum
D. Open Forum
Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the Committee.
E. Adjournment
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Joint Meeting for the Rules and January 10, 2024
Open Government Committee and
Committee of the Whole
Agenda
The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view.
The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online.
The Levine Act requires a Party in a Proceeding before the City of San José that involves any action related to their contract, license, permit, or use entitlement to disclose any campaign contributions to City elected or appointed officials totaling more than $250 within the 12 months prior to the City decision. A Participant to a Proceeding may voluntarily report a campaign contribution. Please visit https://www.sanjoseca.gov/your-government/appointees/city-clerk/levine-act for updated forms and information.
All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.
To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event.
Access the video, the agenda and related reports for this meeting by visiting the City's website.
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