Joint Meeting for the Rules and Open Government Committee and Committee of the Whole
City of San José
Agenda
City of San José
200 East Santa Clara Street
San Jose, CA 95113
Committee Members
David Cohen, Chair
Pam Foley, Vice Chair
Sergio Jimenez, Member
Dev Davis, Member
Rosemary Kamei, Member
Committee Staff
Lee Wilcox, Assistant City Manager
Toni Taber, City Clerk
Nora Frimann, City Attorney
Rachelle Blattman, City Manager's Office
Hybrid Meeting - Council Chambers and Virtually -
https://sanjoseca.zoom.us/j/91523346791
Wednesday, January 17, 2024 2:00 PM
How to observe the Meeting (no public comment):
1) Cable Channel 26,
2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia
How to submit written Public Comment for items on the agenda:
1) By email to [email protected] by 9:00 a.m. the day of the meeting.
How to provide spoken Public Comment during the Committee Meeting:
City of San José Page 1 Printed on 1/17/2024
Joint Meeting for the Rules and January 17, 2024
Open Government Committee and
Committee of the Whole
Agenda
1) By phone 888 475 4499. Webinar ID: 915 2334 6791. Click *9 to raise a hand to speak. Press *6 to unmute. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free)
2) By online https://sanjoseca.zoom.us/j/91523346791.
a. Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 16+. Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause an audio feedback. b. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak.
c. When the Committee Chair calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. d. When called, please limit your remarks to the time limit allotted.
A. City Council (City Clerk)
1. Review Final Agenda
Review January 23, 2024 Final Agenda
a. Add New Items to Final Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
24-468
Agenda
Add Sheet
Attachments
2. Review Draft Agenda
Review January 30, 2024 Draft Agenda
a. Add New Items to Draft Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
24-469
Attachments Agenda
Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
City of San José Page 2 Printed on 1/17/2024
Joint Meeting for the Rules and January 17, 2024
Open Government Committee and
Committee of the Whole
Agenda
B. Consent Calendar
ROGC The Public Record for January 4 - January 11, 2024. (City Clerk) 24-470
1. Recommendation: Receive and file the Public Record for January 4 - January 11, 2024.
Attachments The Public Record
ROGC Release Date for Study Session. (City Manager)
24-471
2. Recommendation: Recommend release of date held for Study Session on Thursday, January 25, 2024.
Arts, Destination Marketing, and Destination Events Funding Study Session. (Economic Development and Cultural Affairs)
ROGC
24-472
3. Recommendation: Set a City Council Study Session entitled Arts, Destination Marketing, and Destination Events Funding for Tuesday, February 6, 2024 immediately following the regular City Council Meeting in the City Council Chambers and approve the Study Session agenda.
Attachments Memorandum
ROGC Monthly Report of Activities for December 2023. (City Auditor) 24-473
4. Recommendation: Approve the Auditor’s Office Monthly Report of Activities for the month of December 2023.
Attachments Memorandum
Approval of Community Leaders Networking Breakfast Sponsored by Council District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Foley)
ROGC
24-474
5. Recommendation: 1. Approve the Community Leaders Networking Breakfast scheduled on February 8, 2024 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place the item on the January 30, 2024 Council Agenda for action.
Attachments Memorandum from Foley
City of San José Page 3 Printed on 1/17/2024
Joint Meeting for the Rules and January 17, 2024
Open Government Committee and
Committee of the Whole
Agenda
Approval of Black History Month 2024 Flag Raising Ceremony Sponsored by Council District 1 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Kamei)
ROGC
24-475
6. Recommendation: 1. Approve the Black History Month 2024 Flag Raising Ceremony scheduled on February 2, 2024 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place the item on the January 30, 2024 Council Agenda for action.
Attachments Memorandum from Kamei
Retroactive Approval of a Gift Drive for Residents of Emergency Interim Housing at Evans Lane Sponsored by Council District 6 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Davis) ROGC
24-478
7. Recommendation: 1. Retroactively approve the Gift Drive for Residents of Emergency Interim Housing at Evans Lane scheduled on December 1 - December 13, 2023 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place the item on the January 23, 2024 Council Agenda for action.
Attachments Memorandum from Davis
END OF CONSENT
C. Rules Committee Reviews, Recommendations and Approvals ROGC Measure H Status Update. (Torres)
24-476
1. Recommendation: Direct the City Manager to provide a status update on Measure H at the next regularly scheduled Public Safety, Finance, and Strategic Support Committee meeting.
Attachments Memorandum from Torres
City of San José Page 4 Printed on 1/17/2024
Joint Meeting for the Rules and January 17, 2024
Open Government Committee and
Committee of the Whole
Agenda
ROGC Digital Billboard Status Update. (Torres)
24-477
2. Recommendation: Direct the City Manager to provide a status update on digital billboards at the next regularly scheduled meeting of the Community and Economic Development Committee.
Attachments Memorandum from Torres
D. Open Forum
Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the Committee.
E. Adjournment
The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view.
The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online.
The Levine Act requires a Party in a Proceeding before the City of San José that involves any action related to their contract, license, permit, or use entitlement to disclose any campaign contributions to City elected or appointed officials totaling more than $250 within the 12 months prior to the City decision. A Participant to a Proceeding may voluntarily report a campaign contribution. Please visit https://www.sanjoseca.gov/your-government/appointees/city-clerk/levine-act for updated forms and information.
All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.
To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event.
Access the video, the agenda and related reports for this meeting by visiting the City's website.
City of San José Page 5 Printed on 1/17/2024