Joint Meeting for the Rules and Open Government Committee and Committee of the Whole
City of San José
Agenda
City of San José
200 East Santa Clara Street
San Jose, CA 95113
Committee Members
David Cohen, Chair
Pam Foley, Vice Chair
Sergio Jimenez, Member
Dev Davis, Member
Rosemary Kamei, Member
Committee Staff
Lee Wilcox, Assistant City Manager
Toni Taber, City Clerk
Nora Frimann, City Attorney
Rachelle Blattman, City Manager's Office
Hybrid Meeting - Council Chambers and Virtually -
https://sanjoseca.zoom.us/j/91523346791
Wednesday, January 24, 2024 2:00 PM
How to observe the Meeting (no public comment):
1) Cable Channel 26,
2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia
How to submit written Public Comment for items on the agenda:
1) By email to [email protected] by 9:00 a.m. the day of the meeting.
How to provide spoken Public Comment during the Committee Meeting:
City of San José Page 1 Printed on 1/24/2024
Joint Meeting for the Rules and January 24, 2024
Open Government Committee and
Committee of the Whole
Agenda
1) By phone 888 475 4499. Webinar ID: 915 2334 6791. Click *9 to raise a hand to speak. Press *6 to unmute. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free)
2) By online https://sanjoseca.zoom.us/j/91523346791.
a. Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 16+. Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause an audio feedback. b. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak.
c. When the Committee Chair calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. d. When called, please limit your remarks to the time limit allotted.
A. City Council (City Clerk)
1. Review Final Agenda
Review January 30, 2024 Final Agenda
a. Add New Items to Final Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
24-480
Agenda
Add Sheet
Attachments
2. Review Draft Agenda
Review February 6, 2024 Draft Agenda
a. Add New Items to Draft Agenda
b. Assign "Time Certain" to Agenda Items (if needed)
c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
ROGC
24-481
Attachments Agenda
Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
City of San José Page 2 Printed on 1/24/2024
Joint Meeting for the Rules and January 24, 2024
Open Government Committee and
Committee of the Whole
Agenda
B. Consent Calendar
ROGC Release Date for Study Session. (City Manager)
24-482
1. Recommendation: Recommend release of date held for a Study Sessions on Friday, February 16, 2024.
Amendment to the 2023-2024/2024-2025 City Budget Calendar. (Mayor)
ROGC
24-483
2. Recommendation: Amend the 2023-2024/2024-2025 City Budget Calendar as follows:
1. March 11, 2024 - Release of the 2024-2025 Mayor’s March Budget Message
2. March 19, 2024 - Public Hearing of the 2024-2025 Mayor’s March Budget Message
3. March 19, 2024 - City Council Review and Approval of the 2024-2025 Mayor’s March Budget Message
Attachments Memorandum from Mayor
Approval of the Tet Festival, Tower Lighting and Flag Raising, and Black April Flag Raising and Gala Sponsored by Council District 7 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Doan) ROGC
24-484
3. Recommendation: 1. Approve the Tet Festival, Tower Lighting and Flag Raising scheduled on February 12, 2024 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve the Black April Flag Raising and Gala scheduled on April 30, 2024 as a City Council sponsored Special Event and approve the expenditure of funds.
3. Approve and accept donations from various individuals, businesses or community groups to support the events.
4. Place the item on the February 6, 2024 Council Agenda for action.
Attachments Memorandum from Doan
City of San José Page 3 Printed on 1/24/2024
Joint Meeting for the Rules and January 24, 2024
Open Government Committee and
Committee of the Whole
Agenda
Approval of Tower and Rotunda Lighting for American Heart Month Sponsored by Council District 8 as a City Council Sponsored Special Event. (Candelas)
ROGC
24-485
4. Recommendation: 1. Approve the American Heart Month Tower and Rotunda Lighting scheduled on February 20-27, 2024 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Place the item on the January 30, 2024 Council Agenda for action.
Attachments Memorandum from Candelas
Approval of the Music in the Valley Festival Sponsored by Council District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Foley)
ROGC
24-486
5. Recommendation: 1. Approve the Music in the Valley Festival scheduled on April 28, 2024 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place the item on the February 6, 2024 Council Agenda for action.
Attachments Memorandum from Foley
City of San José Page 4 Printed on 1/24/2024
Joint Meeting for the Rules and January 24, 2024
Open Government Committee and
Committee of the Whole
Agenda
Retroactive Approval and Contingent Approval of a Lighting Ceremony Recognizing the 49ers Sponsored by the Mayor's Office as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Mayor) ROGC
24-487
6. Recommendation: 1. Retroactively approve the 49ers Divisional Championship game acknowledgement Tower Lighting scheduled on January 20-21, 2024 as a City Council sponsored Special Event and approve the expenditure of funds.
a. Approve the 49ers National Football Championship game acknowledgement Tower Lighting scheduled on January 28, 2024, as a City Council sponsored Special Event and approve the expenditure of funds contingent upon the 49ers advancing to the National Football Championship.
b. Approve the 49ers Super Bowl Championship game
acknowledgement Tower Lighting scheduled on February 11, 2024, as a City Council sponsored Special Event and approve the expenditure of funds contingent upon the 49ers advancing to the Super Bowl.
2. Retroactively approve and accept donations from various individuals, businesses or community groups to support the event, and approve and accept donations from various individuals, businesses, or community groups to support the upcoming events contingent upon the 49ers advancing to the National Football Championship and the Super Bowl Championship Game.
3. Place the item on the January 30, 2024 Council Agenda for action.
Attachments Replacement Memorandum from Mayor - 1/21/24 ROGC Request to Travel and Excused Absence. (Davis)
24-488
7. Recommendation: 1. Authorize travel for Councilmember Davis to attend a study trip to the Regional Transportation District (RTD) from February 7-10, 2024 in Denver, Colorado.
2. Excuse Councilmember Davis' absence from the Rules and Open Government Committee on February 7, 2024.
Attachments Memorandum from Davis
END OF CONSENT
C. Rules Committee Reviews, Recommendations and Approvals City of San José Page 5 Printed on 1/24/2024
Joint Meeting for the Rules and January 24, 2024
Open Government Committee and
Committee of the Whole
Agenda
Fiscal Year 2024-2025 Budget Priority Study Session for March Budget Message. (Mayor and Davis)
ROGC
24-489
1. Recommendation: Direct the City Manager and the City Clerk to agendize a Fiscal Year 2024-2025 Budget Priority Study Session on February 13, 2024, immediately after the Q2 Focus Area Report, for the purpose of City Council and public informing the Mayor’s March Budget Message. The Agenda should include data related to our resident’s priorities, the Administration’s perspectives/priorities, and a discussion amongst the Mayor and City Council members.
Attachments Memorandum from Mayor and Davis
ROGC Support for Proposition 1. (Mayor and Cohen)
24-490
2. Recommendation: Adopt a resolution taking a position in support for Proposition 1 on California’s March 5, 2024 primary election, and authorizing the City Manager’s Office to issue letters of support in accordance with Council direction.
Attachments Memorandum from Mayor and Cohen
City of San José Page 6 Printed on 1/24/2024
Joint Meeting for the Rules and January 24, 2024
Open Government Committee and
Committee of the Whole
Agenda
Preserving Our Progress - Guadalupe River Trail. (Mayor, Torres, and Davis)
ROGC
24-491
3. Recommendation: Direct the City Manager to promptly implement a “no return zone” that prevents re-encampment along the Guadalupe River Trail between 280/87/Woz Way and 87/Julian St using existing resources available through the Encampment Resolution Fund (ERF) grant and the FY 23-24 Adopted Budget, including:
1. Deploying a rapid-response abatement team comprising the two therapeutic specialists funded in the FY 2023-2024 Adopted Budget, or other appropriate classification, to work in close concert with the BeautifySJ team and the San José Police Department (SJPD) to engage with unsheltered residents and advance abatement operations in a safe and humane way; and
2. Enforcing park rules set forth by the City’s Municipal Code and installing signage with posted park rules as required by law; and
3. Utilizing SJPD’s Guadalupe River Trail Bike Patrol Program; and
4. Coordinating with the Guadalupe River Park Conservancy (GRPC) to ensure frequent and robust activation along the river trail, leveraging the $200,000 in City grant funding to GRPC from the ERF to sustain the revitalization project.
Memorandum from Mayor, Torres, and Davis
Letters from the Public
Attachments
D. Open Forum
Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the Committee.
E. Adjournment
The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view.
The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online.
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Joint Meeting for the Rules and January 24, 2024
Open Government Committee and
Committee of the Whole
Agenda
The Levine Act requires a Party in a Proceeding before the City of San José that involves any action related to their contract, license, permit, or use entitlement to disclose any campaign contributions to City elected or appointed officials totaling more than $250 within the 12 months prior to the City decision. A Participant to a Proceeding may voluntarily report a campaign contribution. Please visit https://www.sanjoseca.gov/your-government/appointees/city-clerk/levine-act for updated forms and information.
All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.
To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event.
Access the video, the agenda and related reports for this meeting by visiting the City's website.
City of San José Page 8 Printed on 1/24/2024